AI Solution for Automated Invoice Processing
Take your invoice processing to the next level with Inbound Invoice Automation (IIA). Our innovative AI-powered solution fully automates the handling of incoming invoices and posts them directly into SAP ERP. This means maximum efficiency—saving time, reducing costs, and eliminating errors.
Many companies struggle daily with a flood of incoming invoices. Manually processing them is time-consuming and often leads to errors. Different formats and strict regulatory requirements make the process even more complex. The result? Delays, higher costs, and compliance risks that negatively impact supplier relationships and cash flow management.
Revolutionize your invoice processing with AI
The ideal solution: a tool that automates the processing of incoming invoices—directly connected to SAP. Just like our Inbound Invoice Automation (IIA). This solution is implemented via SAP Business Technology Platform services and is AI-driven, based on SAP’s Generative AI (GenAI) with Document Information Extraction (DOX) and Azure AI Document Intelligence.
Our solution transforms the handling of incoming invoices through a fully automated, digital workflow. Seamless integration into SAP and Azure ecosystems enables a multi-level approval process and direct posting in SAP ERP. The workflows are flexibly configurable and can be tailored to individual business requirements.
The result? Greater efficiency and improved data accuracy in invoice processing. Manual effort is significantly reduced, and seamless integration into existing systems ensures optimized and transparent processing.
Characteristics of IIA
Seamless workflow through automatic processing
With our Inbound Invoice Automation solution, invoices received in digital form are automatically processed. The process includes the digital capture, processing and archiving of invoices and ensures a seamless workflow from invoice receipt to approval.
Full integration into SAP ERP system and Document Management System (DMS)
Full integration into the SAP ERP system and the Document Management System (archive) enables seamless connection and efficient management of all relevant documents. This optimizes processes and significantly improves data quality and accessibility.
Efficient management of all documents
The invoice is posted directly in the SAP ERP system, while the associated PDF document and the workflow log are archived in the Document Management System (DMS). This archiving enables efficient and secure storage of all relevant documents. This allows users to easily manage documents and quickly access archived data – for optimized processes and better data quality.
Real-time validation and supplier assignment
Real-time validation makes it possible to verify the data immediately, while assignment to the supplier ensures that all relevant information is processed correctly and efficiently. This process optimizes the supply chain and reduces potential errors.
Automated application of Business Rules
The automated application of business rules makes it possible to determine recipients and approvers efficiently and precisely. This automation minimizes manual intervention and significantly improves accuracy as well as the speed of the process.
Convenient User Experience with Fiori
The combination with Fiori ensures a comfortable user experience by providing an intuitive and user-friendly interface. The modern visual design, which is reminiscent of conventional apps, and the possibility of customizing layouts and fields to suit the needs of the user make operation particularly simple and efficient.
Multilingualism and various global formats
The solution supports multiple languages and allows companies to process invoices in various global formats. This multilingualism ensures adaptability and scalability for international companies, giving them the flexibility to manage financial operations seamlessly across regions.
Mobile Use and Flexible User Interface
Thanks to responsive design, our application is fully optimized for use on both smartphones and tablets. The user interface is designed with flexibility in mind and can be accessed either through a classic GUI or via SAP Fiori—depending on user preferences and requirements.
In light of the upcoming e-invoicing mandate, our Inbound Invoice Automation solution is especially relevant. Learn more about e-invoicing and different invoice formats such as ZUGFeRD and XRechnung.
Features
Awaiting for the Good Receipt – User Task
To make things even simpler for users, IIA utilizes standard SAP apps like My Inbox. This means users have one centralized place to work without needing to navigate through multiple applications or interfaces. Below you can see a task for the user when they can confirm the Good Receipt of a purchase order.
Inbound Invoice Book – Fiori Flavor
The Inbound Invoice Book gives an immediate overview of all invoices in the system. With its intuitive interface, powerful filters, and a range of functionalities, managing invoices has never been easier. In addition, Fiori offers a user-friendly interface designed like modern apps. Layouts and fields can be customized.
Inbound Invoice Book – GUI Flavor
No matter the format—whether it’s email, paper, PDF, XML, or EDI—or the input method like FTP servers, mailboxes, or other sources, IIA supports them all. It’s built to adapt to your needs. Our solution also runs on SAP GUI, which offers a classic user interface and whose layouts and fields can also be adapted to specific needs.
IIA is compatible with:
- SAP Integration Suite
- SAP Document Information Extraction
- SAP Build Work Zone
- SAP Business Process Automation
- SAP Document Management
Benefits
Cost Reduction
Automating routine tasks reduces manual effort and lowers operational costs.
Time Savings
Manual invoice processing is eliminated, along with the need for constant oversight. Your team can focus on more strategic tasks.
Error Rate Minimization
By reducing errors, companies avoid penalties and costly rework—directly impacting the bottom line.
Real-Time Reporting
Advanced reporting tools give management real-time insights into financial operations, enabling faster, data-driven decisions.
Improved Service
Faster and more accurate invoice processing strengthens supplier relationships and reduces payment disputes. These efficiency gains lead to stronger partnerships and more cost-effective operations.
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