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/SRMSMC/REM_CERT - E-Mail Reminders for Expiring Certificates

ABAP Short Reference   BAL_S_LOG - Application Log: Log header data  
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Purpose

You use this report to get an overview of expiring certificates and to send out e-mail reminders to the purchasers responsible. You can either start the report manually, or schedule it to run on a daily basis.

Note:

This report is designed for certificates created withoutthe certificate type function enabled in Customizing for SAP Supplier Lifecycle Management under Buy Side → Supplier Portfolio Management → Supplier Certificates → Enable Certificate Types. This function is available as of SAP Supplier Lifecycle Management 1.0 SP03.

Integration

In addition, see the report E-Mail Reminders for Pending Evaluation/Qualification Responses (/SRMSMC/REM_RESP).

Prerequisites

• SAP delivers standard alert categories, that is, reminder texts for the reminder e-mails.

If you want to use your own texts, you have to maintain alert categories in Customizing for SAP Supplier Lifecycle Management under Buy Side → Supplier Evaluation → Basic Settings for Supplier Evaluation → Reminder Settings → Define Alert Categories.

• If you want to use reminder levels, you must have defined how many days before and after the response deadline you want to send reminders in Customizing for SAP Supplier Lifecycle Management under Buy Side → Supplier Evaluation → Basic Settings for Supplier Evaluation → Reminder Settings → Define Reminder Levels.

In this Customizing activity, you can define different levels of reminders, depending on the number of days until the response deadline, and assign alert categories to them.

Features

Selection

You can use the following criteria to select certificates:

• Supplier ID

• Purchasing Category ID

• Certificate Name

You can either enter single values or ranges.

By selecting the checkbox Send Alert E-Mailsyou decide whether or not the purchasers responsible are notified by e-mail about upcoming expirations. You can also specify additional recipients of these e-mail reminders. If you do not select the checkbox Send Alert E-Mails, a list of all certificates is displayed to you instead.

Note:

The system determines the purchaser responsible either using the supplier master data, or, if you are searching by purchasing category, using the master data of the purchasing category.

The alert category defines the text and variables for an alert e-mail. If the checkbox Check Reminder Levelsis selected, the alert category is derived from Customizing.

If you do not want to use the alert category from Customizing, deselect the checkbox Check Reminder Levels.In this case, or if no alert category is maintained in Customizing, you must enter an alert category manually in the Default Alert Categoryfield.

If the checkbox Check Reminder Levelsis selected, e-mails are sent based on the reminder levels defined in Customizing. The example below illustrates the effects of these settings.

Example:

You want purchasers responsible to be notified by e-mail about expiring certificates for which reminder levels have been maintained in Customizing. In this example, the Check Date used is March 6. There is only one reminder level defined, and this is 10–. This means that reminders are sent out 10 days before the expiration of the certificate when you run the report. As a result, the purchasers responsible are immediately notified about all certificates that will expire on March 16.

Standard Variants

Output

Activities

Example

BAL Application Log Documentation   CPI1466 during Backup  
This documentation is copyright by SAP AG.

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