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New Payment Postprocessing Function ( RELNBANK_462_CML_ZNB )

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Short text

New Payment Postprocessing Function

Scope of Functions

The Payment Postprocessing function for loans given enables you to postprocess the following payments manually:

• Payments posted to a G/L account because of reversal activities, or because the system was unable to assign them automatically to open items or to a loan contract.

• Payments assigned to a loan contract and posted to the customer account as advance payments or overpayments. This is the case when payments can be assigned to a contract, but no open receivables items exist.

• Payments posted to the contract as overpayments when a debit item already cleared by a payment is reversed.

• Payments posted to the contract as advance payments or overpayments using the payment postprocessing function or the function Clear Overpayments Automatically.

• Payments posted to a contract as reimbursements with the payoff function.

You can use the Payment Postprocessing function to clear payments that appear as open items in a G/L account or contract in various ways.

The following clearing types are available for clearing credit items:

• Clear open items in customer account

• Clear open items in G/L account

• Post to G/L account

• Advance payment

• Other/qualified overpayment

• Refund

• Discount prepayment

Since payments can also appear as open items on the debit side of an account (in the case of payables, for example), you can also use the payment postprocessing function to clear debit items:

• Clear open items in customer account

• Clear open items in G/L account

• Post to G/L account

In addition, you can use the payments to clear open items for an incoming distribution level (contract, finance project, customer) in accordance with the priorities defined in Customizing. There is a special pushbutton for this in the application.

The Payment Postprocessing function replaces the former payment postprocessing functions Rejections and Customer Accounts. It enables you to net debit and credit items and uses different posting logic. Instead of being reversed, the payments are now transferred. In addition, you can clear several items in one step.

On the initial screen, you have to enter a Selection key. This controls the group of employees authorized to process specific postings to customer accounts (advance payments, qualified overpayments and/or other overpayments) and G/L accounts. You use the Processing key to control the group of employees authorized to use specific processing categories (such as "clear open items in customer account" and "refund". Both of these keys are linked to an authorization object that checks whether a user in a particular company code is authorized to use a certain key. The selection key must be assigned to the authorization object F_DZNB_SEL, and the processing key to the authorization object F_DZNB_BEA.

The Payment Postprocessing function is linked to the release procedure. You can now branch to the payment postprocessing function directly from the release function and change the data. For more information, see the release note about new release objects.

Effects on Existing Data

If you have legacy data that is managed without payment reference units, you still have to clear the payments individually.

Effects on Customizing

If you want to able to clear several payments in one step, you must set up the system to create payment reference units. You do this in the IMG activity Company Code-Dependent Settings for Product Type (field Ref. management).

In the IMG activity Define Flow Types, you must define the flow types for payment postprocessing, such as appropriation of advance payments or appropriation of other/qualified overpayments.

For cases where the payments clear open items, you must assign offsetting flow types to the relevant flow types in the IMG activity Assign Offsetting Flow. For cases where the clearing posting creates a new open item, rather than clearing an existing one, you must assign the relevant flow types to the corresponding processing category in the IMG activity Assign Flow Types to Processing Category.

In the IMG activity Define Account Determination, you must define account determination for the respective flow types.

In the IMG activity Selection of Payment Documents, you make settings for the types of customer and G/L account postings that can be made by different groups of employees. You must first define account groups and flow type groups, and then assign the G/L accounts to the account groups, and the flow types to the flow type groups. You also have to define a selection key.

In the IMG activity Payment Document Processing you make the settings for authorizing groups of employees to process certain clearing types. You do this by defining processing keys and then assigning the corresponding processing category(ies) to these keys. You can also define your own texts for the function keys that are available for entering different types of payment clearing postings.

In the IMG activity Set Default Payment Method for Refunds you can define a default payment method to be used for refunds for each company code. The system enters this payment method in the Bank details and payment method section of the Create Refund screen in the application, where you can overwrite it if necessary.

If payments for a different area are posted to a G/L account in Loans Management by mistake, you can transfer the payment back via a suspense account. You set up suspense accounts in the IMG activity Define Suspense Account Customer.

In the IMG activity Define Clerks, you set up the group(s) of employees that can be assigned the activity "payment postprocessing" when a contract is created or changed. You create the activity type for payment postprocessing in the IMG activity Define Activity Type. In the IMG activity Define Field Selection for Assigning Clerks you define the activity types to which clerks can be assigned on the Organization tab in the application, in this case the activity type payment postprocessing. You do this for each company code and product category.

Note:
The former function Payment Postprocessing: Customer Account enabled you to select the open items that had been posted to the contract as advance payments, qualified overpayments or other overpayments via the report category. To select the open items in the same way using the new payment postprocessing function, you must make the following settings for the Selection key in Customizing:

1. Selection key "Advance payment": Selection of all open items posted to a contract as advance payments.
2. Selection key "Qualified overpayment": Selection of all open items posted to a contract as qualified overpayments.
3. Selection key "Other overpayment": Selection of all open items posted to a contract as other overpayments.
4. Selection key "Advance payment/overpayment": Selection of all open items posted to a contract as advance payments, qualified overpayments or other overpayments.

• Define flow type groups in the IMG activity Define Flow Type Groups (for example, "Group 1", "Group 2", "Group 3", "Group 4").

• In the IMG activity Assign Flow Types to Flow Type Groups assign the relevant flow types to each flow type group. You may only use flow types for which the IP clearg field in the detail screen of the IMG activity Define Flow Types has a value between 02 and 06:

• Assign the following flow types to flow type group "Group 1":

4510: A_Adv.payment appropr. IP-D

4512: A_Adv.payment appropr. (IP PP)

• Assign the following flow types to flow type group "Group 2":

4530: A_Appropr. qual. OP (IP-D)

4532: A_Appropr. qual. OP (IP PP)

4571: A_Transfer OP Inflow PI

4580: A_OP fr.rev.of paid debit item

• Assign the following flow types to flow type group "Group 3":

4550: A_Appropr. of other OP(IP-D)

4552: A_Appropr. of other OP (IP PP)

• Assign the following flow types to flow type group "Group 4":

4510: A_Adv.payment appropr. IP-D

4512: A_Adv.payment appropr. (IP PP)

4530: A_Appropr. qual. OP (IP-D)

4532: A_Appropr. qual. OP (IP PP)

4550: A_Appropr. of other OP(IP-D)

4552: A_Appropr. of other OP (IP PP)

4571: A_Transfer OP Inflow PI

4580: A_OP fr.rev.of paid debit item

• In the IMG activity Define Selection Key:

• Assign the flow type group "Group 1" to the selection key "Advance payment"

• Assign the flow type group "Group 2" to the selection key "Qualified overpayment"

• Assign the flow type group "Group 3" to the selection key "Other overpayment"

• Assign the flow type group "Group 4" to the selection key "Advance payment/overpayment"

• You must maintain the authorizations for the selection keys and generate the profiles using transaction PFCG. In the application, you then enter the corresponding selection key to choose the relevant open items.

Example:
You want the user have the option of selecting all the open items posted to the contract as advance payments, qualified overpayments or other overpayments, as well as those posted to a rejections account or reversals account for loans. To do this, you create a selection key "ALL" and make the following settings:

• Define an account group in the IMG activity Define Account Groups, for example "Account group ALL".

• Assign all the G/L accounts for loans (that is, the rejections account and the reversals account) to the account group "ALL" in the IMG activity Assign G/L Accounts to Account Groups. In the D/C field, enter an asterisk ("*"). This means that both the debit and credit sides of the G/L accounts may be processed.

• In the IMG activity Define Flow Type Groups, define a corresponding flow type group, such as "Group ALL".

• In the IMG activity Assign Flow Types to Flow Type Groups, assign all the flow types relevant for advance payments and overpayments to the flow type group "Group ALL" (in this case, the flow types 4510, 4512, 4530, 4532, 4550, 4552, 4571, 4580).

• In the IMG activity, Define Selection Keys, assign the flow type group "Group ALL" and the account group "Account group ALL" to the selection key "ALL".

Further Information

• IMG Documentation:

Loans → Functions → Payment Postprocessing

• SAP Library:

Loans Management → Accounting → Payment Postprocessing

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This documentation is copyright by SAP AG.

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