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/SAPAPO/CMDS_MTN_FISC_YEAR - Manage Fiscal Year for Sales Scheduling Agreements

/SAPAPO/CMDS_MTN_FISC_YEAR - Manage Fiscal Year for Sales Scheduling Agreements

General Data in Customer Master   BAL Application Log Documentation  
This documentation is copyright by SAP AG.
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Purpose

You use this report to manage the fiscal year.

It has the following functions:

  • To change the fiscal year with adjustments to the cumulative delivered quantity (CDQ) (and if necessary to the cumulative quantity issued by external agent with EA scheduling agreements).
  • To adjust the cumulative delivered quantity of the fiscal year which has been closed.

Integration

Prerequisites

For sales scheduling agreements for which you want to carry out a manual fiscal year change you must define a manual fiscal year change (manual resetting of the CDQ at year change using correction quantity). You do this in Customizing for Delivery Schedule Processing for the Sales Scheduling Agreement in the Scheduling Agreement Control Profile under Reset Cumulative Quantities.

The process for the fiscal year change must be set identically in SAP R/3 and SAP APO.

In the SAP R/3 system you make this setting in the customer exit V45L0001 (Reset the cumulative quantity at the end of the fiscal year - EXIT_SAPLV45L_004).

Features

Selection

In the initial screen you can select the sales scheduling agreements for which you want to manage the fiscal year.

You can use the following selection criteria:

  • Destination location
You normally use the destination location if a customer has carried out the fiscal year change.
The system then displays a list of all the customer's sales scheduling agreements so that you can carry out the fiscal year change for all of a customer's sales scheduling agreements at the same time.
  • Sales document number / sales document item
You use the sales document number (and sales document item) to select individual sales scheduling agreement items. In this way you can adjust the CDQ if you notice a reconciliation difference between the CDQ and the CRQ after a fiscal year change which is due to an incorrect adjustment of the CDQ at the change of year.
  • Start of the new fiscal year
If you enter a fiscal year start then only sales scheduling agreement items that can be changed to that fiscal year are selected. This means that only items that have a fiscal year start that lie in the last fiscal year are selected.
If you do not enter a date then the system determines the fiscal year date, this means that it proposes the earliest date of all the selected sales scheduling agreement items.

Standard Variants

None

Output

The system displays a list of sales scheduling agreement items that can be changed to the selected fiscal year.

Items that are selected but which are excluded from processing are highlighted in red, for example if they are locked, or because the operative delivery schedule and the forecast/planning delivery schedule have different fiscal years.

You can enter a correction quantity for all the other items. The system proposes a correction quantity.

The output consists of two rows:

  • General Data
The general data displays the information about the fiscal years being processed:
  • Start of the fiscal year to be closed,

displays the start date of the fiscal year to the closed.
  • Start of new fiscal year,

displays the start date of the fiscal year to be opened.
The fiscal year to be closed is the year before the new fiscal year. It is not possible to change the fiscal year by more than one year. For example, it is not possible to change the fiscal year of a scheduling agreement from 2000 to 2002.
If the fiscal year change has already been carried out and the new year has already started then both fields display the same date. (It is not possible to move the sales scheduling agreement item to a fiscal year which lies in the future).
  • Scheduling Agreements
On this tab page you can see all sales scheduling agreement items that correspond to the selection criteria. For example, the following data is displayed:
  • Fiscal Year of the Sales Scheduling Agreement Item (FYear Fore)

This field displays the start of the current fiscal year for the sales scheduling agreement.

This field displays the correction quantity calculated by the system. The CDQ must be reduced by this quantity so that the CDQ is zero at the start of the new fiscal year.
The calculated correction quantity is only calculated and displayed if the sales scheduling agreement item can also be processed.
  • Correction quantity posted / to be posted (Corr.CDQ)

The actual correction quantity to be posted is displayed if the fiscal year still needs to be changed. If the fiscal year change has already been carried out then the system displays the posted correction quantity.
If a fiscal year change is necessary and the user has not yet entered a quantity then the calculated correction quantity is automatically entered by the system and can be changed by the user.
  • Message (Msg)

Sales scheduling agreement items that you cannot process are highlighted in red. The system displays a message telling you why you cannot process an item.
(See Exclude Scheduling Agreement from Fiscal Year Change)
  • Other Fields

There are additional fields which indicate the effects of a fiscal year change on different cumulative quantities.

Activities

You can carry out the following activities:

  • Carry Out a Fiscal Year Change
Select the sales scheduling agreements that you want to change, check the proposed correction quantity, adjust it if necessary and save your entries.
Note
You should note that the correction quantity is saved for all selected sales scheduling agreements. If you want to exclude certain sales scheduling agreements then do not select them.
If you set the correction quantity to zero then the cumulative quantities from the fiscal year to be closed are copied to the new fiscal year without changes. This means that the new fiscal year is opened without the cumulative quantities being reset.
Result
If a fiscal year change has been carried out the following happens:
  • The cumulative delivered quantity is reduced by amount of the correction quantity.

  • The start of the fiscal year in the forecast/planning and/or operative delivery schedule is changed to the start of the new fiscal year.

  • The cumulative received quantity or quantities in the forecast/planning and/or operative delivery schedule are reduced by the amount of the correction quantity. This may result in a negative cumulative received quantity.

  • This is necessary so that the quantity in transit can be accurately calculated. This is relevant for requirements planning.

  • The cumulative issued quantity is reduced by the amount of the correction quantity.

  • If applicable, the cumulative quantity issued by external agent (for EA scheduling agreements), which corresponds to the CDQ, is automatically reduced by amount of the correction quantity.

  • Change the Correction Quantity of the Fiscal Year that Has Already Been Changed
If the fiscal year change has been carried and you then determine that the correction quantity is incorrect then it can be corrected. This may be because the customer has posted the deliveries differently.
Result
If the correction quantity is adjusted without a fiscal year change being carried out then the following happens:
  • The CDQ is adjusted according to the correction quantity.

  • Unlike in the fiscal year change no adjustment is made to the CRQ in the forecast/planning and/or operative delivery schedule because you may have already received releases in the new fiscal year.

If an adjustment of the CRQ in the release is necessary then you must make this adjustment manually.

Example

A sales scheduling agreement item for which the fiscal year starts on 01.01.2002 has a CDQ of 100 in 2002 and a release from 12.01.2002 with a CRQ of 90.

In 2003 a new release is received on 05.03.2003 with a CRQ of 10.

It is clear that the customer has carried out a fiscal year change therefore this you cannot create this release in your system.

The report proposes a fiscal year change from 01.01.2002 to 01.01.2003 with a calculated correction quantity of - 100. The value of - 100 is proposed because according to the system the CDQ of 100 is assigned to the year 2002 completely.

Because the customer sends a CRQ of 10 in the new release, even though you have not yet made any deliveries in 2003, it must be assumed that the customer received 10 pieces in 2003 and not in 2002 as planned. These pieces cannot be cleared so you change the proposed correction quantity from - 100 to - 90.

The CDQ in 2003 is then 10 (even though no new delivery has been created in 2003).

If the customer reports a CRQ of 20 in the next release, even though you have still not made any deliveries in 2003 you can either correct this with a correction delivery in the SAP R/3 (or OLTP) system or, if the customer has received a further 10 (a total of 20) of the planned quantity from 2002 in 2003, you can carry out this report again.

The report then displays - 100 as the calculated correction quantity for 2002 and - 90 as the posted quantity.

You then change the correction quantity of -90 that has already been posted to -80. This gives you a CDQ of 20 in 2003 which matches the CRQ reported by your customer.






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