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DMS_KPRO_CONVERT - Migration DMS storage into KPRO storage

DMS_KPRO_CONVERT - Migration DMS storage into KPRO storage

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Title

Conversion of storage data into the new storage systems.

Purpose

Until recently, you could only check in and store original application files in the following secure storage areas that were defined in Customizing of Document Management:

  • Archive
  • Vault
  • Server

New storage in storage systems

Original application files can now be stored in and checked into the new storage systems of the SAP System. The Knowledge Provider now transports the original application files into the SAP System.

  • It is strongly recommended to use the Knowledge Provider for storing original application files as of this Release.
  • This program allows the original application files of any document type from any Relesae to be used with the new storage system.

Integration

This conversion program offers two possibilites:

  • Complete migration
  • The meta data of the document info record and the checked-in original application files are migrated together.

  • The checked-in original application files are transported into the storage catgories.

  • Step-by-step migration
  • In the first step meta data is migrated.

The original application files remain in the old storage data.
  • The migration of original application files starts after you have processed the files with the integrated viewer and checked them into a secure storage area.

Note:
Only delete the old secure storage areas after all original application files have been transported to the new secure storage areas.

The migration distributes the system load over a long period of time.

Prerequisites

Features

Selection

Standard Variants

Output

Activities

In order for you to use document types from earlier Releases with the new storage categories you must carry out the following steps:

  1. Enter in Customizing for Document Management the required settings for the the new storage systems:

  1. Call the program: DMS_KPRO_CONVERT (Migration DMS storage into storage of the Knowledge Provider).
  2. Press the button |@K8@ (Settings).
  • Enter the new transport target (storage category) for the old storage data.

  • Make this entry for all old storage data where the selected document type can be found

  • If you want to carry out a complete migration, set the indicator Physically transport the original application files during migration.

  • If you want to transfer old audit versions (checked-in content versions) into the new storage system, set the indicator Transferaudits during migration from DMS to KPRO.

  • Save your entries and go back to the initial screen of the conversion program.

  1. Enter the data in the intial screen of the conversion program.
  • Enter one or more document types whose document info records and possibly original application files you want to transfer to the new storage system.

  • You can also make a test run of the migration with a simulation by setting the indicator test run.

  • If you have already run the conversion and only want to convert corrupt documents from the table DMS_CONV2KPRO2, set the indicator to Only documents with errors.

  • You can see information in the messgae about the progress of the migration when you set the indicator progress indicator. This will, however, impede performance.

  • Enter the settings in the application log.

The application log contains information about which documents were converted.
  • Assign a log ID number. This is the number used for identifying the log of the conversion.

  • Enter a temporary directory where the original application files can be saved.

  • Start the conversion by pressing |@15@.

In the test mode you see a list of all document info records of the selected document type that contain original application files.
The color coding is as follows:
Green:
The original application file is checked in and trasnported into the new storage category.
Red:
The original application file is checked out and is not trasnported into the new storage category.

If you strated the conversion directly, you see a log overview with messages about each individual conversion.
  1. Because the logs are saved in the application log you can view them at a later time (transaction Evaluate appication log).
  • Enter the Object as CV.

  • Enter the Sub-object as CONVKPRO.

A list appears that shows the status of each individual conversion.
  • Check whether conversions have errors.

The corrupt original application files are put into the temporary directory that you entered in the initial screen.
  1. If a conversion was not carried out successfully you must convert the corrupt documents.
Set the indicator Only documents with errors in the initial screen of the conversion program.
  1. When the conversions for all documents of the document type have been executed successfully the system automatically sets the indicator Document storage using the Knowledge Provider (Customizing of Document Management, detail screen of the document type Define document type).
Verify this indicator.

Example






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