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FAA_DEPRECIATION_POST - Depreciation Posting Run

FAA_DEPRECIATION_POST - Depreciation Posting Run

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Purpose

The program posts the depreciation and interest to the G/L accounts in Financial Accounting, or to cost accounting.

Integration

The determination of the cumulative depreciation of an asset and the posting of depreciation expense takes place in the system at different points in time:

  1. Calculate depreciation (transaction AFAR):
The planned depreciation is determined with each master record change and with each posting on the asset and updated in the database accordingly.
  1. Post depreciation (this program, transaction AFAB)
The depreciation run adopts the planned asset values and posts them in Financial Accounting. The posting document is updated in Financial Accounting at asset level.

Prerequisites

You have defined the field status variants for asset G/L accounts in Customizing for Asset Accounting under Change Field Status Variants of Asset G/L Accounts.

Features

The program has the following characteristics:

  • For the update of accumulated depreciation and depreciation expense, the following applies:
  • The planned depreciation is determined with master record changes and with postings on the asset and updated in the database accordingly.

  • The depreciation run adopts the planned asset values and posts them.

  • The journal entry is updated in Financial Accounting at asset level.

  • Errors with individual assets do not necessarily need to be corrected before period-end closing; period-end closing can still be performed. You have to make sure that all assets are corrected by the end of the year only so that depreciation can be posted completely.
  • An FI-document is created for the depreciation posting, and for more than one asset. If an error occurs with one of the assets, the FI-document cannot be posted. In this case, all assets with an error in this document are listed in the log.
  • It is possible to execute a mid-year test run (also the first run of a period) with a restriction on assets.
  • The following statuses exist for the depreciation run:
  • E: Errors occurred (reason for this is, for example, that a cost center is locked)

  • X: Documents posted successfully

  • N: No documents to post

You can check the status of the depreciation run in the log (job log or spool output) or in the Schedule Manager.
  • The following constraints apply:
  • In a test run, the depreciation run can be started in dialog with a limit up to a maximum of 1000 assets.

  • The update run can only be started in the background.

  • It must be possible to post the company code during the update run.

  • If the program is started in the background, an entry is written in the Schedule Manager for each combination of company code/accounting principle (ledger group).

Selection

  • Company Code (required entry field):
The depreciation run can take place for one company code or several at once.
You can enter a specific company code or make a general entry; for example, by entering a star (asterisk).
  • Fiscal year and Posting period (required entry fields):
The depreciation is posted for the current depreciation values within the fiscal year up to and including the posting period entered.
  • Accounting principle:
You can restrict to one or more accounting principles. This is necessary in case the accounting principles have a different periodicity.
  • Testrun and Update run:
You can only restrict to certain assets in the test run; this is not possible in an update run.
In an update run, the program must be executed in the background.
  • Server group:
The program always carries out parallel processing. You can restrict the system resources to the servers assigned to this server group by entering a server group.
  • Log:
There are the following options:
  • Totals log: The output list is generated at totals level, this means without a list of the individual assets.

  • Detail log: The output list is created at detail level, this means including assets.

  • No output log: The system does not create an output list. You can improve system performance with this setting as only a small amount of data is transferred with parallel processing.

Standard Variants

Output

Activities

To call this program from the SAP Easy Access Menu, choose Fixed Assets -> Periodic Processing -> Depreciation Run -> Execute; or call transaction AFAB.

Example






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