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Dokumentation

FINS_SWITCH_XUJCLR - Activate Extended Open Item Management for GR/IR Accounts

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Purpose

You can use this program to activate extended open item management for goods receipt/invoice receipt (GR/IR) clearing accounts. This program changes the configured type of open item management to extended open item management for the clearing accounts included in the account determination in table T030 for the following transaction types:

• WRX

• FR1

• FR3

With extended open item management, journal entries can have more than 999 line items. When you activate extended open item management using this program, you make the changes for one company code. Extended open item management can only be activated using this program. It is not possible to select this option for a GR/IR account manually.

Once open item management has been activated for an account, you cannot deactivate it. If you create additional GR/IR accounts after initial activation for the company code, you must run the program again for the company code to activate extended open item management for the newly created accounts.

Note: Only use extended open item management for GR/IR accounts if you don’t use foreign currency valuation. Once extended open item management is active for GR/IR accounts, you can no longer perform foreign currency valuation for GR/IR accounts.

Caution:In the account determination for GR/IR accounts (accounts that are maintained for the transaction keys WRX, FR1, and FR3), all accounts in a single company code must be set either to classicopen item management or to extendedopen item management. This means that you are notallowed to combine both types of open item management within one company code. Keep this in mind when you add new accounts to your account determination as well. If you have extended open item management activated, ensure that you switch your new accounts to extended open item management before you add them to the account determination.

Integration

GR/IR accounts with extended open item management can only be cleared by using theGR/IR Automatic Clearing program.

Note: If you use GR/IR accounts for multiple purposes (for example, your account for delivery cost provision is identical to the one for freight costs), then items posted for other processes will also be managed on an extended open item basis. All items posted to such accounts can only be cleared using the GR/IR Automatic Clearing program.

Features

When you use this program to activate extended open item management, the program follows these steps:

1. Consistency checks are performed to ensure that the following criteria are met:

• The account isn't already managed on an extended open item basis.

• There are no ledger-specific journal entry line items.

• The total number of line items must be the same in all ledgers.

• No line items have been archived. Exception: If line items have been archived, the balance of the archived line items is zero.

• All balance carryforwards into the current year are finished.

• The accounts to be managed on a extended open item management basis can only be assigned to one of the allowed transaction types (WRX, FR1 und FR3) in the account determination saved in table T030. If the account is additionally assigned to another transaction type, the account can’t be activated for extended open item management.

1. The account is blocked for posting until the job run is complete.
2. The Extended Open Item Management attribute is set for all journal entry line items that have already been posted to this account.
3. Extended open item management is activated for the account master record.
4. The account block is removed.

Selection

You can only execute the update run in the background due to the long runtime resulting from a high volume of data.

Activities

1. Run the program as a test run first.
2. Analyze the log. The log will help you to find errors or missing Customizing settings quickly.
3. If no errors occur, start the program in the update mode in the background.

rdisp/max_wprun_time - Maximum work process run time   Vendor Master (General Section)  
This documentation is copyright by SAP AG.

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