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FMPP_START - Partial Payment by General Ledger Account Assignments

FMPP_START - Partial Payment by General Ledger Account Assignments

ROGBILLS - Synchronize billing plans   BAL_S_LOG - Application Log: Log header data  
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Purpose

Partial Payment by General Ledger (G/L) Account Assignment

Usually, amounts in FI documents are split to the General Ledger (G/L) concerning of the enclosing Split Characteristics (GL entities) of the included line items. The amount is spread over all the account assignments involved, according to how they occur in the line items. In standard FI transactions, such spltting is not possible. possible.

For users to have the option of paying FI documents by Split Characteristics in the new G/L, the partial payment by G/L account assignment function in Fund Accounting has to be activated. This is transaction FMPP, which provides all relevant features as follows:

  • Selection of documents by G/L account assignment, document number, or run ID

  • Show line items (of the referencing document (invoice)) in an ALV list with relevant fields (document number, entities, amount)

  • Calculate and propose payment amounts for selected account assignments

  • Edit, check, and commit these proposals

  • Create payment requests by saving the confirmed line items

  • Handle Items of this 'Partial Payment by Fund' process in a separate table (FMPPFUND).

  • This process results in payment requests, which are paid automatically in the payment run.

If possible, particular variations arising by manual payments, reversals, or credit memos, are caught by the corresponding Business Transaction Event (BTE) 1025.

You can use Partial Payment by Fund with different scenarios:

  • Scenario 1: Pay invoice by means of payment request (only).
The invoice is covered completely by payment requests created using transaction FMPP and paid by the transaction F110 payment program.
After the last payment request is entered, the payment block must be deleted. When you reverse one of these payment requests, the payment block has to set again. After the payment run (or after manual payment and clearing), the invoice work items cannot be selected again.
  • Scenario 2: Pay invoice by means of partial payment (only).
The invoice is covered completely by a partial payment referencing payment requests created using transaction FMPP and paid using transaction F110. After the last payment request is entered, the payment block has to be deleted too. The invoice can be cleared by payment run or manually.
  • Scenario 3: Pay invoice by means of partial payment and payment request
The invoice is covered by a partial payment referring to payment requests (created using transaction FMPP) and payment requests (mixed scenario) paid using transaction F110. After the last partial payment, the payment block must be deleted. The invoice must be cleared by a payment run.
  • Scenario 4: Pay invoice by means of partial payment, payment request, and credit memo
The invoice is covered by a partial payment referring to payment requests (created using transaction FMPP) , payment requests (mixed scenario) paid using transaction F110 and credit memos referencing invoices with matched G/L account assignments and amounts. After invoice amount is fully covered, the payment block must be deleted from invoice and credit memos. The invoice must be cleared by a payment run.

Additionally, items can be restricted in 'Payment Run' by G/L-Entities (such as the fund) using "Free Selections".

The partial payment by split characteristics transaction provides an easy way to create partial payments by creating and handling payment request.

Integration

The process 'Partial Payment by split characteristics' is located among following processes and uses different components:

  • Transactions F-53 and F-28 - Post Outgoing Payments and Post Incoming Payments
  • Transaction F-59 - Post Payment Request
  • Program SAPF110V or transaction F110
  • New G/L Accounting

Prerequisites

General customizing settings for Financial Accounting (New) must be done, especially in the step Define Document Splitting Characteristics for General Ledger Accounting (see General Ledger Accounting (New)->Business Transactions->Document Splitting).

Furthermore, customizing for partial payment by G/L account assignments in transaction FMPP_CONTROL must be adjusted. The partial payment by fund feature must be activated, along with relevant G/L account assignments. The allowed document types in FMPP should also be maintained.

Features

Selection

  • On the selection screen, the company code and fiscal year are required fields.
  • You can use the other fields, especially those for G/L account assignments (such as the fund) to limit the number of items in the worklist.
  • You can also restrict work item selection by using field 'Run-ID'. This field is used to pool documents by use case.

Standard Variants

Output

After execution, you see the partial payment by G/L account assignment transaction list. You can edit the amount of line items, check, and post the corresponding payment requests only in edit mode.

The partial payment by G/L account assignment screen has four subscreens, the work items in the middle, which describes the major acquisition screen.

  • Display/Change
This button switches the mode between Display and Edit.
  • Refresh work items
This button reselects the invoices based on the given criteria on the selection screen. It deletes work items of documents balanced during processing of partial payments by fund. It refreshes the assigned documents of the selected invoice line.
  • Compute amount
Compute the remaining amount of marked work item (taking account of payment requests, partial payments, and credit memos). You must compute amounts before doing any more work on the relevant work items.
  • Delete work item
With this function, you can reduce the number of work items and set the focus on relevant items only.
  • Assigned documents
Display assignend document in a separate dialog box. You can only do this for one line at a time.
  • Simulate document posting
  • Post
Check and post selected items.
  • Message Log
If any documents are not shown or are not suitable in FMPP process in the document selection, detailed reasons for this are given in a message log.

At the bottom of the screen, there is a monitor of item amounts and additonal data of the current line item. Here you can enter additional data for creating partial payment requests.

Activities

Example






General Data in Customer Master   Vendor Master (General Section)  
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