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HCODIAN0 - Magnetic means - DIAN report

HCODIAN0 - Magnetic means - DIAN report

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Purpose

This report is used to generate the magnetic media requested by the Taxes and Customs Office of Colombia (DIAN).

Integration

Prerequisites

You must have run the following Customizing activities:

Features

Selection

The selection screen contains the following sections:

  • Selection
  • Personnel number: Not relevant for the magnetic media. It is recommended to leave it blank. It will extract the information for all the company employees.

  • Company code: Company identification (company code) for which the information extraction is being generated.

  • Payroll area: Identification of a personnel payroll area. Its use for the magnetic media DIAN report is optional.

  • Payroll calculation:
  • Fiscal year: Corresponds to the fiscal year for which the extraction of the information will be carried out.

  • Period: Comprises of a valid date whose information you want to extract. In any case, it must coincide with the value entered in the previous field "Fiscal year".

  • Payroll Type: This field is not relevant for the information extraction of the magnetic media.

  • Other selections:
  • Concept (evaluation class): In this field, the grouping and/or classification of the payroll concepts for which the information will be extracted.

  • Output
  • Updating of the HCM Magnetic Media Table: This option allows the storage of the generation result in the table, independently of the output mode selected.

  • Output options
  • Generate table with data for FI: By selecting this option and also filling in the name of the corresponding table, the format is extracted according to the selected parameters. Then, the values of the HCM Media temporary table are taken and transferred to the Finance Media table, created to receive the Payroll data and then consolidate them with the Finance data.

  • Deletion of HCM data in FI: Allows the deletion of the Payroll data sent to Finances. All the data for the selected company and year will be deleted. The data from the HCM Media table will not be deleted.

  • SAP List ALV: This field allows to establish the way in which the requested information will be presented. It is useful for analysis purposes or in the event of using the reports obtained for purposes other than obtaining information for magnetic media or to analyze the information provided in different ways.

If any specific variant for the standard list format exists, the name of the variant in the "Layout Variant” field must be indicated. This option only displays information, it does not allow a drill-down in each record. The user is responsible for revising and analyzing the extracted data to guarantee that the information that will populate the table is consistent and correct.
  • Flat file: This option will be selected if the user whishes to display the information as a flat file, as a possible output format of the list in the table format. If this option is the chosen one, the name of file must be specified in the “PC file model” field.

Standard Variants

Output

Activities

You can generate each of the formats and concepts, so that the results are stored in it. As a last step, you can send the data to Finances.

When the payroll media data are sent to finances, in that moment, they will be available and included in the Finance media consolidation process.

The payroll media data in Finance are stored in a table, independently of the Finance data, so that they are consolidated in the process.

Note
If there are payroll results that have not been posted, at the time of executing the process, the system will display the following error message:
The extraction process for the application of the Magnetic Media is not carried out.
This message indicates that there is no information extraction due to the existence of payroll runs for one or more employees that have not been posted. It is the user’s responsibility to check the status of said processes and made the necessary adjustments to continue with the information extraction.

Example






TXBHW - Original Tax Base Amount in Local Currency   General Data in Customer Master  
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