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HCOVALE0 - Leave letter

HCOVALE0 - Leave letter

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Display Absence Quota Information

Use

The report creates overviews of employees' absence quotas according to various aspects. For example, you can display employees' remaining quota entitlement within a specific interval.

Scope of functions

  • You can limit the absence quotas that are evaluated by specifying additional selection criteria. You can choose which quota types are available for evaluation with which time units and which deduction periods.
  • As well as current quota statuses, you can display past or future statuses. To do this, you specify a key date for deduction and Key date for entitlement on the selection screen. The data is used as follows for the evaluation:
If a selected employee has an absence quota that is available for evaluation
  • His or her quota entitlement up to the Key date for entitlement and

  • His or her deduction from the quota, remaining quota, and compensation up to the Key date for deduction are calculated.

  • You can make a Projection of quota statuses for a future date if you want to inform your employees about their expected leave entitlement. If the key dates (entitlement and/or deduction) for a selected employee are after or the same as the recalculation date for PDC in the Payroll Status infotype (0003), switching on the projection triggers time evaluation for the employee (RPTIME00 in simulation mode).
  • You can limit the selection of employees using the selection screen. For example, you can display a list at the end of the year showing remaining entitlement and compensation for each employee.
  • If there are transfer pools (that is, absence quota records) for the selected employees and quota types on the key date for entitlement, which have not been transferred to the Absence Quotas infotype (2006), you can choose Transfer pools to display a list showing the complete transfer pool for each employee and quota type on the key date for entitlement.
  • The results are displayed as a list containing the following data:
  • Personnel number

  • Name

  • Quota

  • Unit

  • Entitlement (total entitlement)

  • Used up to deduction key date

  • Compensated up to deduction key date

  • Total remainder (= Remainder on deduction key date - requested from deduction key date - compensated from deduction key date).

You can modify the output list to your requirements in dialog. For example, you can add columns to the list (other quota data such as validity period or total used), hide columns, sort data within a column, or set filters. You can save your version of the list as a display variant, then call it from the selection screen using the Display variant.
  • You can form subtotals of the numbers fields interactively for one or more columns in the output list, for example, if you want to compare the results of individual cost centers.
  • You can call detailed information for each line in the list, for example, on an employee's organizational assignment.
  • You can display an error list showing all errors that have occurred. The list contains the type of error message, the personnel number for which an error occurred, and the error text.
  • You can send the list by mail, or download it to Excel or Word for further processing.

Activities

Limit selection of employees

Under Display, you can limit the selection of employees as follows:

  • All selected employees
The output list also shows emmployees without selected absence quota records.
  • Only employees with selected absence quota records
The output list only shows employees to whom at least one of the selected quota records could be assigned.
You can limit the selection further:
  • Only employees with entitlement

Employees whose total entitlement is not equal to zero or is within the specified period are selected.
  • Only employees with remaining entitlement

Employees whose remaining entitlement is not equal to zero or is within the specified interval are selected.
  • Only employees with compensation

Employees whose compensation is not equal to zero or is within the specified interval are selected.
  • Only employees with quota used

Employees whose quota consumption is not equal to zero or is within the specified interval are selected.
If conditions are set for the quota entitlement and the remaining quota, for example, only employees who fulfil both conditions simultaneously are selected.

Form subtotals

If you choose Subtotal..., you can choose the columns for which you want subtotals to be formed for the number fields.
If quota with different time units appear on the list, you should form a subtotal for the unit column.

Obtain details on line

  1. Select the relevant line.
  2. Choose Details.
    A dialog box appears displaying all relevant information on the line, for example, other quota data and information on organizational assignment.

Display error list

  1. Choose Error list.
    A list appears showing all errors that have occurred.
  2. To get back to the initial list, choose Back.

Execute mail function

  1. Choose Send...
  2. Enter a user name as recipient.
  3. Choose Send...

Example

You want an overview of currently deductible absence quotas for the employees in a particular personnel subarea. You also want to know the total entitlement from these absence quotas, sorted by cost center.

Procedure

  1. Call the selection screen for report RPTQTA10.
  2. Choose Current year as the period.
  3. Under Selection, enter the relevant personnel subarea in the Personnel subarea field.
  4. Under Quota selection, enter the current year as the Deduction period.
  5. Choose Execute.
  6. Choose Current display variant, and copy the Cost center field to the list.
  7. Select the Cost center column in the list, and choose Subtotal....





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