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HIECP450 - P45 Legislative Reporting Ireland

HIECP450 - P45 Legislative Reporting Ireland

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Title

P45 Legislative Reporting Ireland (HIECP450)

Purpose

This report generates the following statutory forms, which are a part of End-of-Employment Returns (EOER) reporting in Ireland:

  • P45 form: End-of-Employment returns of an employee for Revenue Online Services (ROS)
When an employee leaves your company and the final net pay is calculated, you must issue a P45 form.
This report generates the relevant data in P45 format for terminated employees. It provides you the option of generating the form in print version and XML file format.
  • P45 Supplementary form: Supplementary End-of-Employment returns of an employee for ROS
If you pay the employee any additional taxable amount after the issue of P45 form, you need to report this to the government by issuing P45 supplementary. You can generate P45 Supplementary only in the XML file format.
Example
An employee leaves the company on Jan 31, 2006 and receives a P45 form. In February, the employee receives EUR 1,000 from the company. Since you have already issued P45 form to the employee for January, the report generates a P45 Supplementary. It displays the employee's taxable earnings for February, which is EUR 1,000.

Integration

Prerequisites

P45 form

Before you generate the P45 form for a terminated employee, you need to ensure that the following have taken place:

  • You must have executed the termination event for the employee.
Note: The report prints the employment cessation date only if you process the leave event for an employee. Else, it lists the employee as a Special Case at the end of processing. However, in this case the P45 form is not complete and is therefore this not a valid P45 form.
  • There must be a set of payroll results for the Payroll Period during which the employee termination took place.

P45 Supplementary

Before you generate the P45 Supplementary, you need to ensure the following:

  • The employee has received P45 form upon termination.
  • You must update the Tax Data Ireland infotype (0359) with P45 form details of the employees. When you run this report to generate P45 form, the system creates a batch input to update the Tax Data Ireland infotype (0359). You must process the batch input through transaction SM35.
  • There must be at least one payroll result for the employee after the issue of P45 form.
  • There must be some taxable earnings for the employee after the issue of P45 form.

Features

Selection

Standard Variants

Output

Activities

  1. On the SAP Easy Access screen, choose Human Resources -> Payroll -> Europe -> Ireland -> Subsequent activities->Period-independent -> Payroll-related area -> Leaver's Notification->P45 forms.
The P45 Legislative Reporting Ireland selection screen appears.
  1. In the Selection section, enter the employee selection criteria.
  2. In the Additional Data section:
    1. Enter the name of the form to print the P45 form.
    2. If the employee is deceased, select the Employee Deceased(This will place a D in the deceased field of the P45 form).
Note: When you run the report for multiple employees with the Employee deceased indicatorselected, the report displays Din the P45 Deceasedfield for all the selected employees.
  1. In the Batch Input for P45 details (Infotype 0359) section:
    1. Select Create Batch input session (Check only in Live Mode) indicator and enter the name of the batch input.
Note: This batch input session updates the P45 Issued indicator and the Issued on field of the Tax Data Ireland infotype (0359).
  1. In the Issue date of P45 form field, enter the date from which the P45 is effective. In case of issuing P45 Supplementary, the issue date should be later than the issue date you entered while issuing P45 form.
  2. If you select Create a new tax record indicator when the batch input session is executed, it will copy the most recent Tax Data Ireland infotype (0359) record, thus creating a new infotype record. The report changes most recent Tax Data Ireland infotype (0359) record if you deselect Create a new tax record indicator.
  • To submit the form electronically, in the XML Generation section:
    1. Select the Generate XML for P45 indicator.
    2. Enter the ERN for which you want to run the report.
    Note: You must run the report for each ERN seperately as it generates the XML file one ERN at a time.
    1. Enter the name and contact number of the person whom the ROS can contact in case of any clarification.
    2. Select the type of printer that you will use to print the P45 forms or P45 Supplementary.
  • Execute the report.
    • The report displays the P45 details for selected employee(s) in a tabular format. It also creates a batch input session to update Tax Data Ireland infotype (0359). This shows if the empoyee has received a P45 form or not. For control purposes, rejected employee lists and other statistical information is also available.

    You can carry out the following actions from the P45 Report Listingoutput screen:

    If you have opted for print version of P45 form

    • View/ Print P45 forms
    1. Select the employees for whom you want to display P45 forms.
    2. Select the information icon located at the top of the list. A dialog box appears
    3. Select P45 Forms.
    4. Choose Enter.
    The report displays the P45 forms.
    Note: Due to the physical nature of P45 forms you cannot print these using dot matrix or laser printers.
    • View Rejected Employees list
    1. Select the information icon located at the top of the list. A dialog box appears
    2. Select Rejected Employees.
    3. Choose Enter
    The report displays a list of rejected employees.
    • View Special Case Employees list
    1. Select the information icon located at the top of the list. A dialog box appears
    2. Select Special Employees.
    3. Choose Enter
    The report displays a list of special case employees.
    • Start Batch Input Session
    1. Select the information icon, located at the top of the list.
    A dialog box appears
    1. Select Batch input session.
    2. Choose Enter
    The report displays a list of open batch input sessions.
    • View Statistics/Selections
    1. Select the information icon, located at the top of the list.
    2. Select Information.
    3. Choose Enter.
    The report displays Statistics and Selections dialog box.
    • Display Employee Master Data
    1. Select the Personnel Number of the employee for whom you want to display the master data.
    A dialog box appears, in which you have to enter an infotype number.
    1. Enter the required infotype number.
    2. Choose Enter.
    The report displays the relevant infotype.

    If you have opted for XML format for P45 and P45 Supplementary returns

    • View the total number of employees selected for processing.
    • View the total number of P45 forms generated by the report.
    • View the total number of P45 Supplementary forms generated by the report.
    • View the total number of employees rejected. For this, select Rejected Employees. The list of rejected employees appears along with the reason for rejection. The employees can be rejected for following reasons:
    • Employee active

    This implies that the latest status of the employee is active.
    • Employee is not terminated in the selected date range

    This implies that the employee termination did not take place within the period selected for report generation.
    • Employee does not belong to the selected ERN as on the date of termination

    • Non-availability of proper infotype 0002 or infotype 0359 record for the employee

    • Payroll result absent for P45 form

    • Payroll result absent for P45 Supplementary after the issue of P45 form

    • P45 Supplementary: Issue date selected is prior to the existing issue date

    This implies that the issue date on the selection screen of the report is prior to or same as the existing P45 issue date on the employee's Tax Data Ireland infotype (0359) record.
    • If no payroll results exist after P45 issue, P45 supplementary cannot be generated.

    • P45 Supplementary cannot be run for 3 financial years

    This implies that you can issue the P45 Supplementary only within the next financial year from the issue date of P45 form.
    • P45 Supplementary PAYE and tax must be positive amount

    This error implies that P45 Supplementary earnings and tax is not a positive amount.
    • Display P45 Supplementary forms. Select P45 Supp to display all the P45 Supplementary forms generated for a particular ERN.
    • Display XML. Select Display XML to view the XML coding that you submit to the ROS.
    • View the employees rejected. Select Rejected Employeesto view the employees who are rejected along with the reason for rejection.
    • Download XML file. Choose Extras -> Save XML (PC) to download the XML file generated to the presentation server.

    Example






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