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HIECP460 - P46/P45 Part 3 Legislative Reporting Ireland

BAL Application Log Documentation   Vendor Master (General Section)  
This documentation is copyright by SAP AG.

Purpose

This report generates a record containing the P46 or P45 Part 3 details in XML file format, for submission to the Revenue. The record contains:

• P46 form details for employees who join without P45 form

• P45 Part 3 details for employees who join with P45 form

The report also updates Starters Details Ireland infotype (0387) through batch input session, in the following scenerios:

• Employee joins with no P45 Form

In this case, when you run the report, the system generates an XML file with the employee's P46 details. The report also creates Starters Details Ireland infotype (0387) record with following information:

• Form Issued - P46 Form

• Issue Date - As per your selection on the Selection screen of the report.

The rest of the fields in the infotype record are left blank as the employee joins without P45 form.

• Employee joins with P45 Form

In this case, you manually enter the P45 details in Starters Details Ireland infotype (0387). However, you must not enter the Form issued and Issue Date field manually. After creating the infotype, when you run the report, the system updates the infotype with following information:

• Form Issued - P45 Part 3

• Issue Date - As per your selection on the Selection screen of the report.

The system generates the XML file for submission to the revenue with the P45 Part 3 details.

• Employee joins without P45 Form, but receives the same later

In this case, you first enter the previous employment details in Starters Details Ireland infotype (0387) record manually. You must not enter the Form issued and Issue Date field manually. After creating the infotype, when you run the report, the system updates the infotype with following information:

• Form Issued - P45 Part 3

• Issue Date - As per your selection on the Selection screen of the report.

The system also generates the XML file for submission to the revenue with the P45 Part 3 details.

Caution

In any case, you must not enter the Form issued and Issue Date field manually.

Integration

Prerequisites

Features

Selection

Standard Variants

Output

Activities

1. On the SAP Easy Access screen, choose Human Resources -> Payroll -> Europe -> Ireland -> Subsequent Activities -> Period-independent-> Payroll -related area-> Stater's Notification-> Stater Notification.

P46/ P45 Part 3 Legislative ReportingIreland selection screen appears.

1. In the Period section, enter the period for which you want to generate the form.
2. In the Selection section, enter the employee selection criteria.
3. In the XML File Generation section,
1. Set Generate XML File indicator if you want the report to generate the record in XML file format. If you do not set this inidcator, the system displays the record in ALV format on execution of the report. Once you set this indicator, it is mandatory to enter the Employer Reference Number and the Contact Details.
2. In Employer Reference Number field enter Employer's unique number assigned by the revenue commissioners. The system generates the record only for those selected employees who fall under the Employer Reference Number you enter here. If you have selected employees who do not belong to this Employer Reference Number, the system includes them in under Error List on the Output screen.
3. Enter the details of the person whom the Legislative can contact in case of any clarifications required in the forms.
4. In the Batch Input details (infotype 0387) section:

• Select Batch Input indicator to run the report for a batch of employees. The system creates a Batch Input Session once you run the report. On execution of the Batch Input Session, the system updates Starters Details Ireland infotype (0387).

• Enter a Batch Input name. By default the system displays the user name of the person who runs the report in this field.

• Enter the date on which you want to issue the P45 or P46 Part 3. The system displays this date in the Issue date field of Starters Details Ireland infotype (0387). By default the system displays the current date.

If you set this indicator, it is mandatory to set Generate XML File indicator. Also, only if you set this indicator the system updates or creates the Starters Details Ireland infotype (0387) record.

1. To run the report, choose Program -> Execute.

P46/ P45 Part 3 Legislative ReportingIreland output screen appears.

On the output screen the system displays the following details:

• Number of employees selected

• Number of employees rejected

• Number of P45 Part 3 issued

• Number of P46 issued

On the output screen you also have the following options:

• P45 Part 3

Choose this option to display the details of the P45 Part 3 forms created in ALV format.

• P46

Choose this option to display the details of the P46 forms created in ALV format.

• Error Messages

Choose this option to display the details of rejected employees list in ALV format. The system also displays the reason for rejection here.

• Display XML

Choose this option to display the record of P45 Part 3 and P46 details that the system generates in XML file format.

• To save the XML file generated, select Extras -> Save XML (PC).

Example

Vendor Master (General Section)   RFUMSV00 - Advance Return for Tax on Sales/Purchases  
This documentation is copyright by SAP AG.

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