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Dokumentation

HMXUUAHPBS - Report for Uploading Historical Action Data

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Purpose

Government employers must notify an authority, such as ISSSTE, all events occurred in their institution concerning changes in monthly basic quotation wage(BQW) of employees who are obligated to contribute to the authority. These events, or actions, to be considered are categorized into three types: hiring, termination and change in pay event. The notification to be sent to the authority is in the form of three separate magnetic files, one file for each type of event. The program HMXUACTPBS finds events and generates the magnetic files containing information about them.

However, before the institution can use the program HMXUACTPBS, historical data on previously reported actions must be uploaded into relevant databases. It is the purpose of this program to automatically determine hiring, termination and change in pay actions that had occurred in the past and upload them into the databases.

The program HMXUUAHPBS is based on the program HMXUACTPBS; they share the same selection screen, action selection logic and output interface. The only difference between the two programs is the treatment of the absence of required employee's information needed in the output magnetic files. All messages, which would be reported as errors in program HMXUACTPBS, will be treated as warnings by the program HMXUUAHPBS, with the exceptions of the absence of infotype 0369 'Social Security Data' and errors which occurred while basic quotation wage is being calculated.

Since the program HMXUUAHPBS shares the same output interface with the program HMXUACTPBS, magnetic files are one of the program's outputs. However, the user needs not send these files to the authority since, by definition, the authority had already been notified of these actions in the past.

It is important that the user reads also the documentation of the program HMXUACTPBS before executing the program HMXUUAHPBS.

Integration

Prerequisites

See the prerequisites of the program HMXUACTPBS. Prerequisite of the program HMXUUAHPBS is the same as that of the program HMXUACTPBS.

See documentation of program HMXUACTPBS section 'FIELD VALUES IN OUTPUT MAGNETIC FILES' for information on required and non-required fields. Absence of master data for requried fields generates errors in program HMXUACTPBS while it will generate only warnings in program HMXUUAHPBS. While the program HMXUUAHPBS can be run successfully without any corrections of warnings, it is up to the user to determine the importance of each warning and react accordingly. See also section 'Activities' below.

Features

Selection

See documentation on selection of the program HMXUACTPBS. The program HMXUUAHPBS uses the same selection screen as the program HMXUACTPBS, with one additional field 'Processing historical data' on the screen of the program HMXUUAHPBS. The field 'Processing historical data' is a display-only flag field. It reminds the user that the immediate execution of the report will be on historical data.

Standard Variants

Output

See the output section of the documentation of the report HMXUACTPBS.

Activities

Execute the program HMXUUAHPBS with the time selection period up to the date the institute plans to start using the report HMXUACTPBS . The program can be first run in test mode, i.e. no database updating, until all warning messages are resolved. Then the program can be run in real mode once to update databases that will be used later when the program HMXUACTPBS is executed.

Note that, because the program HMXUUAHPBS will give only warning messages at most places where error messages would have been given by report HMXUACTPBS, the user can ignore the warning messages if they are deemed unimportant. However, special considerations should be given to warning messages regarding absence of infotype 0008. One of the limitations of the report HMXUUAHPBS is that, if at the time of hire, employee does not have an infotype 0008 or basic quotation wage can not be calculated, later detection of change in basic quotation wage will be incorrect. Hence, having complete infotype 0008 at the time of hire is important and the user should not ignore the warnings on absence of infotype 0008, except when the employee with the warnings has inactive employment status and the infotype 0008 information can no longer be acquired.

Example

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