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HNZUPTC0 - List and Correct Inconsistent PTQUODED Entries Report

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Title

Report to List and Correct Inconsistent Absence Quota Data (HNZUPTC0)

Purpose

This report lists the inconsistent entries and corrects the same in the Time Quotas deductionstable (PTQUODED). The inconsistencies may arise due to the following reasons:

• Mismatch of the Document number for time data field (DOCNR) in Absences infotype (2001) with Document number for time data field (DOCNR).

• Mismatch of the Counter for time quotas field (QUONR) in Absence Quotas infotype (2006) with Counter for time quotas field (QUONR).

• Mismatch of the Counter for time quotas field (QUONR) in Time Quota Compensation infotype (0416) with Counter for time quotas field (QUONR) and Document number for time data field (DOCNR).

• Document number for time data field (DOCNR) or the Counter for time quotas field (QUONR) entries with no corresponding entries in Absences infotype (2001) or Absence Quotas infotype (2006) respectively.

Note

You must run this report and correct the inconsistent data before executing the Absence Rebooking report (HNZLABQ0).

Integration

Prerequisites

Features

Selection

On the Type of Inconsistency of the entry screen, you have the following options:

• Inconsistent IT2006

Selecting this option lists the employees with mismatch of the Counter for time quotasfield (QUONR) in Absence Quotasinfotype (2006), with the entries in the Deduction of Time Quotastable (PTQUODED).

• To check the consistency of Absence Quotasinfotype (2006) records created on and after a particular date, enter the date in the Omit IT2006 before date Field.

• You can enter a single or a range of quotas in the For Quota TypeField. If you make an entry in this field, the system checks only those Absence Quotas infotype (2006) records for consistency, which correspond to the quota types that you have entered.

• Inconsistent IT2001 -

Selecting this option lists the employees with mismatch of the Document number for time data field (DOCNR) and the Counter for time quotas field (QUONR) in Absences infotype (2001), with the entries in the Deduction of Time Quotas table (PTQUODED).

You must enter the date of conversion in the Omit IT2001 before date field if your company has undergone leave conversion. All the entries in Absences infotype (2001) after that date will be considered by the report.

• Inconsistent IT 0416

Selecting this option lists the employees with mismatch of Time Quotasfield (QUONR) and Document number for time data field (DOCNR) in Time Quota Compensation infotype (0416), with entries in Deduction of Time Quotas table (PTQUODED).

To check the consistency of Time Quota Compensationinfotype (0416) records created on and after a particular date, enter the date in the Omit IT2006 before date field.

• Inconsistent PTQUODED

Selecting this option lists the employees with Document number for time data field (DOCNR) or the Counter for time quotas field (QUONR) entries in the Deduction of Time Quotastable (PTQUODED), with no corresponding entries in Absences infotype (2001) or Absence Quotasinfotype (2006) respectively.

Note

For performance reasons, we recommend that you do not select all the four indicators simultaneously.

Standard Variants

Output

On the output screen, the system displays all the employees who have a mismatch for the options you select.

The following options are available on the output screen:

• Run Report for Z- tables - Select this option to perform a consistency check.

• Update - Select this option to update the corrupt records in the PA tables (IT 2001, IT 2006, IT 0416) and Deduction of Time Quotas table (PTQUODED) .

Activities

1. On the SAP Easy Access screen, choose Human Resources -> Asia/Pacific -> New Zealand -> Subsequent Activities-> Tools -> Correct PTQUODED entries

The Report to List and Correct Inconsistent Absence Quota Data screen appears.

1. Enter the employee selection criteria.
2. Select the Type of Inconsistency.
3. Select Test Run (no update) to correct the corrupted record in simulation mode. Do not select this indicator if you only require to display the corrupted record.
4. Under Download:

• Select Download infotype records. Browse and select the file that stores the corrupted record. When you execute this program, the system creates a backup of the corrupted record, which you can use for further reference.

• Select Download modified records to save the recently created record.

1. Select Program -> Execute.

The Employees with Inconsistent Absence Quota Datascreen appears.

This screen displays all the employees who have a mismatch for the options selected.

Caution

Deduction of Time Quotastable (PTQUODED) will not contain entries corresponding to the absences, when you perform the following in the table Attendance and Absence Types (T554S):

• Configure Absence Type as Non Deductible

• Create absence records for Absence Type

If you change a Non Deductible absence to a Deductible absence, that is, the absence is deducted from Absence Quotas infotype (2006) record, the system will create entries in the Deduction of Time Quotas table (PTQUODED) for the absence records.

The report displays those absences that were created before the Absence Type was made Deductible, as Inconsistent Entries with DOCNR Mismatch.

Example

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