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HVEUCVM4 - Venezuela currency changeover: Other master data

HVEUCVM4 - Venezuela currency changeover: Other master data

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Description

The currency and the amount fields of the infotype tables External transfers (PA0011), Recurring payments/deductions (PA0014), Additional payments (PA0015), Company data (PA0032), Health insurer (PA0037), Membership Fees (PA0057), Additional absence data (PA0082), Leave compensation (PA0083), Time quota compensations (PA0416) y Remuneration statement (PA2010) must be converted from the old national currency of Venezuela to the Bolívar Soberano

Infotypes Absences (PA2001), Attendance (PA2002), Substitutions (PA2003), Availability for work(PA2004) y Overtime (PA2005) cannot be converted with this report. For that, you need to use report RPUEMTIM.

Este report converts the data records that contain the previous currency indicated for all the selected infotype tables in an indicated key date.

Note

  • In infotypes Recurring payments/deductions (PA0014) and Additional payments (PA0015) only the directly valuated records are converted. The indirectly valuated records are converted with report RPUEMU00.
  • Infotypes External transfers (PA0011) and Recurring payments/deductions (PA0014) are not calculated in the payroll calculation. It must be taken into account that these infotypes are not converted within a payroll period, otherwise the old and new amounts would be considered twice.
  • In infotypes External transference (PA0011), Recurring payments/deductions (PA0014), Additional payments (PA0015), Membership Fees (PA0057), Time quota compensations (PA0416) and Remuneration statement (PA2010) only the Amount field is converted if the codification of the wage types in the processing class 22 of table T512W foresees an important conversion

Report selection screen

In the selection screen it is possible to specify the following selection criteria, according to which the report will make the currency conversion.

  • Conversion key date
Indicate here the day from which the previous currency must be converted to Bolívar Soberano Take into account that the key date for the conversion has to be in the dual currency phase or it has to coincide with the day after the dual currency phase. The dual currency phase has been specified in table Currencies allowed in a country (T500W).

  • Old currency
Specify here the previous national currency that has to be converted into Bolívar Soberano. It is only possible to specify currencies (see Input help F4) for which a dual currency phase has been specified in table Currencies allowed in a country (T500W).

  • New currency
Specify here the currency to which it should be changed. Generally, it is the VES. It is only possible to specify currencies (see Input help F4) specified in a dual currency phase in table Currencies allowed in a country (T500W).

All the data records the belong to the selected combinations are converted in the infotype tables.

Infotype tables involved

  • PA0011 (HR master record for infotype External transfers (0011))
Data records, whose validity start is earlier than the conversion key date, be limited to the previous currency on the key date of the conversion. Simultaneously, new entries will be created with the new currency in case the valid to date is later or coincides with the conversion key date.
In the data records whose valid from date is later or coincides with the key date of the conversion, the amounts will only be changed.
The currency field "Currency key" (PA0011-WAERS) and the amount field "Wage type amount for payments" (PA0011-BETRG) will be processed.
The existing general texts referring to the External Transfers infotype (0011) will be copied.

  • PA0014 (HR master record for infotype Recurring payments/deductions (0014))
Only the directly valued data records are converted.
Data records with a valid from date before the key date are delimited with the old currency on the key date of the conversion, at the same time new entries are created with the new currency in case the valid to date is later or equal to the date of the conversion.
In the case of data records with a valid from date later or equal to the conversion key date, only the amounts will be converted.
The currency field "Currency key" (PA0014-WAERS) and the amount field "Wage type amount for payments" (PA0014-BETRG) will be processed.
If a modification reason is specified, it will be indicated in the VES record that has been created, otherwise the current record will be kept. In the data records whose beginning of valid from date is later to the conversion, the reason for change will not be indicated so that the original reason is not overwritten.
The general texts that exist for infotype Recurr. Payments/Deductions (0014) are copied, as well an eventual different allocation.

  • PA0015 (HR master record infotype Additional payment (0015))
Only the directly valued data records are converted.
In data records with a key date later or equal to the key conversion date, the amounts are converted and the old currency is converted into the new one.
The currency field "Currency key" (PA0015-WAERS) and the amount field " Wage type amount for payments" (PA0015-BETRG) will be processed.
The general texts of infotype Additional payment (0015) are not modified, the same as any other allocation.

  • PA0032 (HR master record infotype Internal data (0032))
Data records with a valid from date before the key date are delimited with the old currency on the key date of the conversion, at the same time new entries are created with the new currency in case the valid to date is later or equal to the date of the conversion.
In the data records with a valid from date later or similar to the conversion key date, the amounts will be converted.
The currency field "Currency key" (PA0032-WAERS) and the "PKW value" amount field (PA0032-PKWWR) are processed.
The general texts of infotype Internal data are

  • PA0037 (HR master for infotype Health insurer (0037))
Data records, whose validity start is earlier than the conversion key date, be limited to the previous currency on the key date of the conversion. Simultaneously, new entries will be created with the new currency in case the valid to date is later or coincides with the conversion key date.
In the data records whose valid from date is later or coincides with the key date of the conversion, the amounts will only be changed.
The following fields will be processed: "Currency key" (PA0037-WAERS) and the amount fields "Amount insured" (PA0037-VSSUM), "Amount insured" (PA0037-VERS1), " Amount insured" (PA0037-VERS2), "Insurance premium basis" (PA0037-PRBAS) y "Insurance premium” (PA0037-VSPRA).
The existing general texts referring to infotype health insurer (0037) will be copied.

  • PA0057 (HR master record for infotype Membership Fees (0057))
Data records, whose validity start is earlier than the conversion key date, be limited to the previous currency on the key date of the conversion. Simultaneously, new entries will be created with the new currency in case the valid to date is later or coincides with the conversion key date.
In the data records whose valid from date is later or coincides with the key date of the conversion, the amounts will only be changed.
The currency field "Currency key" (PA0057-WAERS) and the “Membership Fees" amount field (PA0057-BETRG) will be processed.
The existing general texts referring to infotype Membership Fees (0057) will be copied.

  • PA0082 (HR master record infotype Absence data(0082))
Infotype table PA0082 is related to the key date. Therefore, it will not be necessary to limit the following data records. Instead, the data record amount will be converted with a valid from date later to or the same as the conversion key date.
The existing general texts related to infotype Add. Absence data will not be modified (0082).
The currency field "Currency key" (PA0082-WAERS) and the "Estimated costs" amount field (PA0082-TCOST) are processed.

  • PA0083 (HR master record infotype Leave entitlement compensation (0083))
As infotype table PA0083 is related to the key date there is no need to limit the data records. Instead, the amount of the data records with a validity date that is later than or equal to the key date of the conversion is converted.
The existing general texts on infotype Compensation entitlements (0083) are not modified.
The following fields are processed: "Currency key" (PA0083-WAERS) and amount field "Amount for the time quota compensation" (PA0083-BTR01, PA0083-BTR02, PA0083-BTR03, PA0083-BTR04, PA0083-BTR05, PA0083-BTR06)
  • PA0416 (HR master record infotype Time quota compensations(0416))
Infotype table PA0416 is related to the key date. Therefore, it is not necessary to limit the following data records. Instead, the amount of the data records with a validity date that is later than or equal to the key date of the conversion is converted.
The existing general texts on infotype Time quota compensations (0416) are not modified.
The following fields are processed: "Currency key" (PA0416-WAERS) and amount field "Amount for the time quota compensation" (PA0416-AMONT).

  • PA2010 (HR master record infotype Salary statements (2010))
Infotype table PA2010 is related to the key date. Therefore, it is not necessary to limit the data records. Instead, the data record amount with a valid from date later to or the same as the conversion key date will be converted.
Neither the existing general texts for infotype Salary statements (2010) nor the allocation data are changed.
The following fields are processed: “Currency key (PA2010-WAERS) and the currency fields “Valuation basis for different payments” (PA2010-BWGRL) and “Wage type amount for payments” (PA2010-B2TRG).

Requirements

  • In table Permissible currencies of a country (T500W) the validity period for the previous national currency has been specified for a country, as well as the validity period for the Bolívar Soberano. From these two entries the double currency phase is obtained.

  • Do not create new personnel numbers during the report flow.

Notes on performance

Run the report only in background process.

Special notes

  • Before updating the report, you should perform a test run. If the log includes error messages or warnings, if necessary, they should be analyzed and corrected so that these messages do not appear in the update run.

  • Run the report outside the production mode; no blocking of the personnel number during the conversion.

  • The currency conversion takes place with the exchange rate “M”. The conversion key date is used as contribution day.

  • Each client must be converted individually.

  • Do not process master data during the report flow.

  • Before converting infotype Salary statements (2010),the transfer of activity billing data must have been made. The COIFT table will not be copied and therefore should not contain more entries at the time of conversion.

Output

After the currency conversion, a list with different messages will be output. The type of message can accept the following four values:

  • "S": Success message (success)
  • "I": Information (information)
  • "W": Warning (warning)
  • "E": Error message (error)

The following messages are possible:

There is only one currency entry for &1 n table T500W
In table T500W the two currencies for &1 are identical
There are more than two currency entries for &1 in table T500W
There is no currency entry for &1 in table T500W
The conversion date & is not in the allowed period of & to &
There is one entry with no currency specification for &1 in table T500W
Program canceled due to wrong DB operation &1 in table &2
There is no valid conversion period for &1 in table T500W
In table &1, &2 data records have been deleted, &3 have been added, and &4 data records have been modified.
Wrong currency &1 (see help F4)
Currency pair &1 and &2 is not valid





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