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J_3RF_INV_A - Print Program for FI VAT Invoice (Russia)

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Description

The program J_3RVPF2 is designed for display/type-out of information on invoice documents taken from FI Financial Accounting module and on customer down payments - in the form of invoice document generated in accordance with the legislation.

The program works with the J_3RVINVOICE form for Russia, and the J_4KVINVOICE form - for Kazakhstan.

Forms provided in the standard delivery can be copied and adjusted to special customer needs.

Requirements

The program automatically retrieves information from the company code data, customer master record, accounting billing document for FI Financial Accounting module, and from material master record.

To ensure correct functioning of the program in FI Financial Accounting module documents, each invoice item should have a certain tax code.

Customizing the correspondence type

Make correspondence customizing for the program and used forms. The form, printer, the "X" correspondence trigger and a correspondence type are specified upon creation of a program variant.

Menu path: IMG -> Financial Accounting -> Financial Accounting Global Settings -> Correspondence

Entries are made for all company codes (without specifying CC) or explicitly, for separate company codes.

Defining forms

It is necessary to define and activate forms.

To display a form, use the SE71 Form Painter transaction, and if there is no form in the given client, it can be copied from some other client (Menu -> Utilities -> Copy client). Translating a form into other languages is performed via the transaction SE63.

Example of customizing the correspondence

1. Defining a correspondence type:

SAPR3 FI invoice

2. Assigning programms for correspondence types:

CoCd Corr. Program Variant
RU01 SAPR3 J_3RVPF2 SAPR3

3. Assigning forms to the correspondence:

CoCd Program Form
RU01 J_3RVPF2 J_3RVINVOICE

4. Determining call-up functions:

CoCd Correspondence type DocEnt Pmnt DocDsp AccDsp
0001 SAPR3 FI invoice X X X

Fields filling rules

Upon creation of the invoice document, additional information is entered in the following way:

Field Definition

Addition Data from the Document header text field

Material description Invoice for sales
- information related to the material number,
or (in case there is no record of this kind)
the text field of the sales account, items
0-32, or the Long text field
Invoice for advance payment:
- the text field of the customer line item,
or the Long text field (it is necessary to
describe the reason for the advance payment:
"Down payment for materials.." or "Advance
payment against..")

Country of origin Material master record or (in case there is
no record of the kind) the text field of the
sales account, items 35-50

Customs number (GTD) The Reference key 3 field

Ship-to party Plant address data or the dash if there is no
plant data

For payment and account For displaying information, "long" texts
documents generated as "Confirming documents" and
"Document date (of)" (the BELEG text object
with IDs 1004 and 1005 correspondingly) are
used.

Untaxable transactions

If the VAT code for transactions exempt from taxation is used in the invoice, a dash is entered in columns 7 ("Tax rate") and 8 ("Invoice tax amount"). This happens only if this very VAT code has been entered in the Table for Grouping Tax Basis Balances (T007K). The grouping version should be defined as PAY.

Menu path: Implementation Guide (IMG): -> General Ledger Accounting -> Business transactions -> Closing -> Reporting -> Sales/Purchases Tax Returns -> Group Tax Base Balances

Example

Country code: RU

Tax grouping version: PAY

Tx Description Trs Tx.bs
B0 Output tax for transactions exempt from VAT MW1 4

In invoices on transactions exempt from VAT, you can print out the Exempt from VAT entry in the Addition row. For this purpose, Document header text is used.

Filling out fields peculiar to Kazakhstan

The "House bank" and "Partner bank type" information is used for printing vendor/customer bank data. If there is no information of this kind in the document, a bank that uses the currency which coincides with the document currency is selected.

The "Advance payment" text is displayed for advance invoices in the "Contract (agreement) terms of payment" row.

Information about the proxy number and the corresponding date of issue are entered in the text field for the customer/vendor line item.

Address data of the plant or the customer himself (if there are no plant data) are displayed in the "Ship-to party" row.

Output

Query creation

To ensure correct printing, create a correspondence query for the processed document.

Menu path: Invoice --> Change -> Environment --> Correspondence --> Invoice (FI module)

Printing

Printing a document is performed via the Correspondence trigger.

Menu path: Accounts Receivable --> Periodic processing --> Print correspondence -> As per requests (transaction F.61)

As a trial printout, you can output the document on the screen.

For printing purposed, it is recommended to select a printer on the program selection screen. If the printer is not directly specified in the program, the system uses the printer specified in the user master record, or the printer specified upon the task scheduling.

If the program is run in a dialog mode and some errors occur upon program execution, a list of errors is displayed on the screen.

If the program is scheduled as a task, the query name in the errors list spool consists of the code F140ER, printer name, and, if necessary, correspondence type and CoCd.

Example

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