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REAINV07 - Create collective bill (mass creation)

SUBST_MERGE_LIST - merge external lists to one complete list with #if... logic for R3up   PERFORM Short Reference  
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Title

Create Collective Bill

Purpose

• This report compiles the collective bill documents generated when tenant contracts are invoiced in one collective bill print document.

• It also supports other functions used in the invoicing of normal accounts. Examples include account maintenance and interest calculation.

Features

Create collective bill is the intermediary process between Tenant contract invoicing and Collective bill print-out. The technical procedure for generation of a collective bill is outlined below.

1. During tenant contract invoicing (invoicing of consumption billing, budget billing request (statistical), creation of partial bill (debit entry procedure)), a collective bill is created. A collective bill is a statistical reference document in the collective bill account. It has a clearing restriction and is blocked against payment or clearing adjustments.

Unlike billing document invoicing, this type of invoicing generates an invoicing order instead of a print index.

1. You can start the process periodically, and adjust the selection criteria to start it by due date, for example. This process selects all invoicing orders which were generated during tenant contract invoicing.

All bills with the same due date, which belong to one collective bill account are invoiced in one invoicing unit.

The clearing restrictions set during invoicing of tenant contracts are reversed.

The main functions in billing document invoicing are supported, such as account maintenance.

The print program generates a collective bill print document and corresponding print index.

Prerequisites

Standard settings apply for billing document invoicing.

If you choose creation reason Print collective bill, you must have specified a number range for the print document. In the menu, choose Invoicing -> Invoice Processing -> Define Document Types for Print Documents.

The process Create collective bill uses settlement type R4Z by default. If you want to integrate extra functions, such as account maintenance or selection of sub-items for bill display, then you must establish settings in Customizing for the corresponding settlement type.

Special features

1. All bills with the same due date, which belong to one collective bill account are invoiced in one invoicing unit. This process does not distinguish between collective bills of different origin. This means that a collective bill print document can contain both the collective bills from invoicing for the consumption billing of tenant contracts and the collective bills from debit entry procedures or collective budget billing requests.
2. No new due date is determined. The print document inherits the due date of the original documents. The process must be started punctually to maintain the payment deadline.

Recommendation: If you only want to process correspondence for a collective bill account once a month, assign a payment condition to the account. This sets a fixed date each month as the required date of payment. Invoicing for all tenant contracts are then due on this date. If, for example, you want to change this cycle to every three weeks, you must adjust the selection criteria for the due date accordingly in the process Create collective bill.

1. Accounts receivable and payable documents are not necessarily generated during creation of a collective bill. These documents are only generated if you integrate extra invoicing functions, such as account maintenance or interest calculation.
2. You can reverse the collective bill using the same reversal function for normal invoicing documents. This function does not automatically reverse single tenant invoicing documents. After you have canceled the collective bill, a new one can be created for the collective bill account.

Selection

Standard Variants

Output

Activities

Example

ROGBILLS - Synchronize billing plans   Addresses (Business Address Services)  
This documentation is copyright by SAP AG.

Length: 4564 Date: 20240601 Time: 060023     sap01-206 ( 97 ms )