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REAR_ANALYSE_BBP_ILM - Analyze budget billing plans for archiving

REAR_ANALYSE_BBP_ILM - Analyze budget billing plans for archiving

RFUMSV00 - Advance Return for Tax on Sales/Purchases   CPI1466 during Backup  
This documentation is copyright by SAP AG.
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Title

Analyze budget billing plan for archiving

Description

This report carries out the first step in archiving budget billing plans: analyzing budget billing plans with a view to possibly archiving them.

The archiving object related to the archiving of budget billing plans is called ISU_BBP. It encompasses the following budget billing plan data:

  • Budget billing plan header data
  • Budget billing plan items
When budget billing plans are processed statistically the budget billing plan items are archived by contract accounts receivable and payable document archiving and not together with the ISU_BBP archiving object.

Using the AOBJ transaction you will find the definition of the ISU_BBP archiving object and the related Customizing.

Using the SARA transaction you will find archiving administration and the related Customizing.

Using the SARI transaction you will find the technical view of an archive.

Using the standard IS-U transaction SISU, you will find the accounting view of an archived budget billing plan.

Integration

  • REAR_ARCH_BBP
Second step: archiving the budget billing plans selected in the first step.
  • REAR_DEL_BBP
Third step: deleting the budget billing plans in the database on the basis of the previously created archive.
  • REAR_REL_BBP
Use this report to reload data that has been archived and already deleted. Note that you cannot reload individual budget billing plans. You have to reload the entire archiving run.
  • REAR_READ_ARCHIVE_BBP
This report allows you to read a budget billing plan archive and to display parts of the data in a list before the deletion program has been executed. It displays the data in a technical view.

Prerequisites

Features

The analysis report selects the budget billing plans:

  • that lie within the specified document number range
  • whose archive indicator is not set
  • that are already deactivated

In a subsequent analysis process any budget billing plans whose print document header has not been archived yet are taken out of the list of selected plans. This is necessary because if the print document header has not been archived yet, the corresponding invoicing run can still be reversed. For the reversal the budget billing plan data is however also required.

The archive status of all the budget billing plans remaining after the analysis process is set to 6 (budget billing plan can be archived). The numbers of the budget billing plans that were selected for archiving are temporarily stored in a separate table.

Starting the program

When you start the report you can make various settings on the initial screen:

  • Document number: limits the amount of data to be analyzed
  • Log type: general statistical data or detail log with detailed data for each analyzed record (can become confusing with large amounts of data).
  • Run time restriction: If you activate the run time restriction, the analysis report terminates when the end date and end time is reached. This means that you can let the analysis report run as a job during short time frames.
  • Test run: If you start the report as a test run, no changes are made to the database (updating the archiving indicator in the budget billing plan).

Error messages specific to the report (for system administrators)

If one of the following system messages appears while the program is running, proceed as follows:

  • Program stop: error reading from the table ERDK
A list of print document numbers is displayed with this error message. An unexpected error occured while reading at least one of these print documents from the ERDK table.
Get rid of the cause of the error message and restart the archiving report.
  • Program stop: error writing to the EABPARCH table
A list of budget billing plan numbers is displayed with this error message. An error occured while writing to the EABPARCH table for at least one of these budget billing plans.
If entries were already inserted in the EABPARCH table for any of the budget billing plans in the list, delete the entries. Determine the cause of the error, get rid of it and restart the analysis report.
  • Program stop: error updating the archiving indicator in the EABP table
A list of budget billing plan numbers is displayed with this error For at least one of these budget billing plans the archiving indicator (field: EABP-ARCHIVE) in the EABP table was not changed to 6 (budget billing plan can be archived).
Change the archiving indicator. Determine the cause of the error, get rid of it and restart the analysis report.

Example






CPI1466 during Backup   RFUMSV00 - Advance Return for Tax on Sales/Purchases  
This documentation is copyright by SAP AG.

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