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REAR_ARCH_BBP - Archive budget billing plans

REAR_ARCH_BBP - Archive budget billing plans

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Title

Archive Budget Billing Plans

Description

This report is the second step in the process of archiving budget billing plans: The writing of budget billing plans to an archive file, based on the analysis carried out in the first step.

The archiving object related to the archiving of budget billing plans is called ISU_BBP. It encompasses the following budget billing data:

  • Budget billing plan header data
  • Budget billing plan items
When budget billing plans are processed statistically the budget billing plan items are archived by contract accounting document archiving and not together with the ISU_BBP archiving object.

You can use the AOBJ transaction to access the definition of the ISU_BBP archiving object and the corresponding Customizing settings.

You can use the SARA transaction to access archiving administration and the corresponding Customizing settings.

You can use the SARI transaction to access the technical view of an archive.

You can use the standard IS-U transaction SISU to access the accounting view of an archived budget billing plan.

Integration

  • REAR_ANALYSE_BBP
First step in the process of archiving budget billing plans: Analysis of budget billing plans with regard to potential archiving.
  • REAR_DEL_BBP
In the third step the budget billing plans are deleted from the database using this report, on the basis of the previously created archive.
  • REAR_REL_BBP
Use this report to reload data that has been archived and already deleted. Note that you cannot reload individual budget billing plans. You have to reload the entire archiving run.
  • REPDAR_READ_ARCHIVE_HEAD
This report allows you to read a print document header archive and to display parts of the data in a list before the deletion program has been executed. It displays the data in a technical view.

Prerequisites

Before you start this archiving report, you have to carry out at least one analysis with the REAR_ANALYSE_BBP report.

Features

The archiving report selects the budget billing plans that were temporarily saved in a table by the analysis report. They are then written to an archive file and the temporary entry in the table is deleted. If you started the report in test mode, the database changes described above are not carried out and only a detailed overview (you can set the level of detail) of the documents that can be archived is provided.

Notes on Starting the Program

When you start the report you can make various settings on the initial screen:

  • Log type: General statistical data or detail log with detailed data for each analyzed data record (can become confusing with large amounts of data).
  • Run time restriction: If you activate the run time restriction, the analysis report terminates when the end date and end time is reached. This means that you can let the analysis report run as a job during short time frames.
  • Test run: If you start the report as a test run, no changes are made to the database (updating the archiving indicator, writing to the archive file, etc.).
  • Comment on archive run: Here you can enter an individual comment for an archiving run.

Error Messages Specific to the Report (for System Administrators)

If one of the following system messages occurs while the program is running, proceed as described:

  • Program stop: error opening the archive file
The system could not open a new archive file.
Get rid of the reason for the error message and restart the archiving report.
  • Program stop: error reading archive information
After the system opens a new archive file, it reads system data from the file. In this case this was not possible.
Get rid of the reason for the error message and restart the archiving report.(*)
  • Program stop: error reading from the EABP/EJVL tables
An unexpected error occured while reading from the EABP and/or EJVL tables.
Get rid of the cause of the error and restart the archiving report.(**)
  • Program stop: error reading from the DFKKMOP table
An unexpected error occured while reading from the DFKKMOP table.
Get rid of the cause of the error and restart the archiving report.(**)
  • Program stop: error reading from the DFKKMOPW table
An unexpected error occured while reading from the DFKKMOPW table.
Get rid of the cause of the error and restart the archiving report.(**)
  • Program stop: error deleting in the EABPARCH table
A list of budget billing plan numbers is provided with this error message. For at least one of the budget billing plans in the list the corresponding entry in the EABPARCH table could not be deleted.
Check all the listed budget billing plan numbers and delete the corresponding entries in the EABPARCH table if necessary. Determine the cause of the error and get rid of it. Restart the report.
  • Program stop: error closing the archive file

(*): When the report is restarted a new archive file is created. You can delete the old file if it does not contain any data yet (check this using the REAR_READ_ARCHIVE_BBP report).

(**): When the report is restarted a second archive file is created.

Example






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