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RFBITB01 - Posting of Failed Payment Procedures

Description

This program enables certain failed payment transactions such as bills of exchange, check and bank collection to be posted automatically.

Such posting is necessary where, for example, the presenting bank informs you that a bill of exchange was presented unsuccessfully to the drawee for collection, or where there are insufficient funds to cover a check or if a bank collection could not be carried out.

Under these circumstances, the bank's debit memo must be posted and the original receivable reproduced.

It is also possible to incur bank charges and sales tax on bank charges. These must either be debited to the customer or posted to expense accounts and tax accounts.

The necessary posting is:

Or: (not yet implemented, see note 65995/1997)

The data needed for this posting is transferred from table TINSO. Allocations to subaccounts found in table TINSB may also be necessary here.

Table TINSO:

This table is used to transfer and complete DME files and to enter relevant data manually. Company code, document number and payment type must always be entered here.

It is not absolutely essential that the fiscal year is entered, but if it is omitted then this can lead to error messages at a later stage i.e. if the document number is not unique.

Tax specifications are only possible for bank charges incurred. If only a sales tax code is specified, the program assumes that the bank charges are gross. If a tax amount is also specified, the program assumes a net amount.

If no expense account for bank charges has been specified (for the charges), then the gross amount of the bank charges is charged to the customer. Where an expense account for charges exists, then posting is made to charges and - where necessary - to tax.

Further required entries will depend upon the individual entries in question.

Table TINSB:

Bills of exchange

This program determines the bank account to which the bill of exchange is presented according to the usage to which the bill is put. However, if this account is not the same as that for the bank debit memo, you must specify the appropriate bank account for the presentation account in table TINSB.

If no appropriate general allocation can be made, the alternative bank account used must be specified when inputting the data in the relevant field.

It is generally the case that the bank account specified for the input data is the one which is used first. Only if the system cannot find an account here, does it read the data in table TINSB to see whether a general allocation exists. If this is also not the case, then the presentation bank account is used.

Checks

Not yet realized.

Bank collection

You only need specify an alternative bank account for the debit memo where a bank collection is still uncleared in the interim account for bank collection and if bank charges have also been incurred. In this case the account for debiting the bank charges would be used.

It is of course equally possible to specify an account for the debit memo when entering the input data.

Output

This program generates a list of the postings which were carried out or which were entered into the batch input session. Where no posting was possible, a short error description appears.

Example

For an unpayable bill of exchange, for example, the program might create the following posting:

1. If the bank charges are charged to the customer.

2. If the bank charges are posted to an expense account.
(not yet implemented, see note 65995/1997)