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RFBKGLBSPREP - Balance Sheet Preparation Bank Customer Accounts - FI General Ledger

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Description

You use this report for the balance sheet preparation (division into payables / receivabes) for BCA accounts. The transfer postings for the FI general ledger are prepared, but no FI documents are posted.

In the system, there is a difference between balance sheet preparation for postings from current operation and balance sheet preparation for postings from legacy data transfer.

When BCA payment items are posted, the system initially only updates totals records in preparation for the subsequent transfer to the FI general ledger. Normally, in the totals records, postings are flagged for posting to a clearing account for payables/receivables, and to an offsetting account. As part of end-of-day balancing, the necessary transfer postings to a payables or receivables account in the general ledger are determined from the newly posted BCA payment items and the new account balance in BCA. These transfer postings are flagged for future transfer to the FI general ledger in totals records.

If postings were entered on a posting date for which balance sheet preparation has been run (backdated), they are processed with a separate logic (backdated balance sheet preparation). First the transfer postings (payables/receivables) for the accounts affected are reset and then recalculated with the postings that have been added. These postings are shown separately in the log. The netting of the accounts is also taken into consideration.

Netting

For balance sheet preparation, accounts of a business partner that are assigned to the same netting group in the account master are netted. If no value is specified for the netting group, no netting takes place.

Changes in the account master

If the general ledger group of a BCA account was changed in the account master, this account is flagged for a transfer posting of the balances to the payables or receivables account in the FI general ledger in accordance with the new general ledger group.

If the netting group of a current account was changed in the account master from G1 to G2, a new division of payables and receivables is initiated for all accounts of the business partner with netting group G1 and G2.

If the account holder was changed in the account master, a new division of payables and receivables is also initiated if there is a netting group defined for the account.

If the business area was changed in the account master (where a business area was entered for the first time), then the system flags a transfer posting for this account of the balances to the payables or receivables accounts in the general ledger in FI. The balance is taken off the books with the old business area and put on the books on the same payables or receivables account with the new business area.

Parameters

Only the BCA payment items are included whose posting date does not exceed the to-date specified as a parameter.

A test run supplies any incomplete or incorrect results if the balance sheet is prepared for more than one posting date, or the general ledger group, the business area, the netting group or the account holder was changed in the account master, or if more than one posting was made for a group of accounts that are netted in a period for which a balance sheet preparation was already run (former account).

You can use the selection buttons to determine whether postings from current operation are to be processed, or postings from legacy data transfer.

Requirements

In an update run, the to-date for every selected bank area must be before the current posting date of the bank area.

There mus be no further balance sheet preparation, no account balancing, no cash concentration, no account closure and no general ledger transfer.

Output

The output of the +/- for amounts is the same as in the FI general ledger.

If you have message 1I 864 in your log, the cause may be as follows: See here.

If the run has terminated and the status is Postprocessing Required, you must correct all errors in the respective accounts that caused the run to terminate. Then restart the balance sheet preparation run. For more information, see Restart Balance Sheet Preparation.

Further notes

Event SAP_BKK_BSPREP_JOB_END is triggered during an update run. This event is not triggered in the following cases:

• An error has occured that prevents balance sheet preparation (for (example, during the check for the 'to date' parameter, bank area locks for balance sheet preparation, opening of a reconciliation key)

• During a test run.

A reconciliation key is opened for every posting date for which there is a division into payables and receivables during balance sheet preparation. Other reconciliation keys are opened if the general ledger group, business area, or netting group was changed. All opened reconciliation keys are closed and can then be transferred to the FI general ledger.

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This documentation is copyright by SAP AG.

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