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RFFMBUD_DOC_HANA - Overview of Budget Data

RFFMBUD_DOC_HANA - Overview of Budget Data

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Purpose

You can use this report to display the data from budget entry documents and check budget values in local currency in real time.

Integration

Prerequisites

  • This report has been optimized for use with the SAP HANA database, but you can also use it with a connection to a conventional database.
If you run this report for a conventional database, you may observe very long runtimes or a timeout error might occur.

Features

The report selects and displays the data from the Budget Entry Document Tables FMBH and FMBL.

Selection

To run this report, specify a financial management (FM) area and restrict the selection of budget data by defining select ranges for document attributes or budget addresses.

You can display the data for one or more budget categories and for one or more fiscal years.

In the layout options, you can choose whether you want to display the budget amounts as stored on the database, or whether you want to convert the budget amounts using the sign convention for user interfaces, as defined in the Customizing for Public Sector Managementunder Funds Management Government -> Budget Control System (BCS).

For more information about the BCS sign convention, refer to the SAP Note 739815.

Furthermore, you can define the hierarchy levels of certain selection fields. The system uses the hierarchy you define to create a tree structure of field values. Note that the system always takes the following selection fields as hierarchy fields in the tree structure:

  • Document Year
  • Entry Document Number
  • Entry Document Line

You can select a default layout for the SAP List Viewer (ALV grid) showing the field values and amounts, and you can hide the output of text to improve runtime performance.

If you select the Get Data for All Fields checkbox, the Field Values and Amounts area shows the valid field values and amounts for all fields defined in the layout chosen for the SAP List Viewer.

If you do not select the Get Data for All Fields checkbox, the SAP List Viewer only shows the field values and amounts for the fields under Hierarchy of Field Values that have explicit values. However, you must expand the tree down to the field values to display the field values and amounts in the SAP List Viewer.

Caution

Use the Get Data for All Fields function with care because it can negatively impact the runtime performance and memory consumption.

Standard Variants

Output

The data from the Budget Entry Document Tables is displayed in the SAP List Viewer. The output screen is divided into the following sections:

  • Report header
In addition to the FM area, the system also displays the values of all selection fields to which you have assigned a hierarchy level number in the layout options of the selection screen and for which only one value was selected.
  • Hierarchy of field values
The selected values for all selection fields with assigned hierarchy level number are displayed in a tree, using the field order you defined in the layout options. Fields for which only one value was selected are not displayed in the tree.
  • Field values and amounts
The field values are also shown on the right, together with the budget amounts in local currency.
After you run the report, this section shows the values and amounts for all selected data, but you can use the Set Focus button to restrict the view to a single node from the hierarchy tree.
Depending on the value you selected for the indicator Get Data for All Fields, this section either only shows distinct values for those fields of the hierarchy of field values which have been expanded into nodes with distinct values, or for all fields of the layout you use for the SAP List Viewer.

Activities

You can use the Display Budget Document function to run the Display / Print Entry Document report, which is the standard report for budget documents, to display or print a single budget entry document.

Example

Further notes

The report does not check the authorization for displaying budget addresses or other combinations of FM account assignment elements, but only checks the authorization to display individual account assignment elements, such as Fund (authorization object F_FICA_FOG), Funds Center (F_FICA_FSG) and Commitment Item (F_FICA_FPG).

For those FM account assignment elements for which the report does not select a distinct value from the database, the system will check the corresponding authorization object for all values, that is, for the authorization group value = *.






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