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Dokumentation

RFFMCLOSING_PROCUREMENT - FM Closing for Procurement Document Items

General Data in Customer Master   PERFORM Short Reference  
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Purpose

You can use this program to close open commitments for Purchase Order created in the external procurement tool Supplier Relationship Management (SRM).

Integration

Prerequisites

The program is only relevant for Funds Management.

The activity Maintain Profiles for External Procurement must be maintained in the img 'Integration with Other SAP Components/Supplier Relationship Management'.

Features

You must specify the FM area.

You must specify the Fiscal Year is you use the option 'Multiple Selection FM Account Assignment'.

You can limit the selection of FM Open Items by using the Multiple Selection button which provides a search tool for selecting Open Commitment relevant for closing.

Selection

If no values are entered for the procurement attributes restriction in the selection options, no document are selected.

Processing Options

You can close all Purchase Order with a Reason Code.

You can limit the number of items to be finalized.

Use test mode

You can run the program either as a test run or as an update run. Background processing is also possible.

When you use the test run mode, you might encounter a lock table overflow due to a large list of AVC objects. In this case, you need to choose the test mode without AVC check. This mode deactivates AVC checking and avoids lock table overflow. However, the program does not guarantee the same result in the test run mode as it does in update run mode.

Standard Variants

Output

The program generates a detailed SAP List Viewer output with the results of the program run, provided that you selected this option. This output list contains the following information:

·,,Purchase Order Number

·,,Purchase Order Item

·,,Account Assignment Number

·,,FM Account Assignment

·,,Fiscal Year

·,,FM Posting Date use by the report for finalization

·,,Old Open Amount before update in each ledger

·,,New Open Amount after update in each ledger

If errors occurs, an application log is generated and displayed.

If the report is executed in back ground, two spools are generated, one for the list of error per Purchase Order and Items and one for the detail list with item detail like FM Account Assignment, amount.

Activities

If you choose the option: 'Force Closing in past Fisc.Years', the open commitments to be closed in past years will be checked and posted on a Posting date ( SRM field PS_POSTING_DATE) equal to the day on which the latest change happens in Funds Management.

However, you can only finalize in past years if the Purchase order is fully reduced. No fully reduced Purchase Order can be finalized in a year before current year. The Commitment carry forward of the Open Commitment must be done firstly.

If you do not choose this option, the FM Posting date will be equal to current today's date.

Transaction FMOD must NOT be active during FMCL_PO as it will overwrite the Posting Date.

The SRM item fields, Final Invoice Entry (field BBP_PDIGP-FINAL_INV) and Final Entry (field BBP_PDIGP -FINAL_ENTRY ) will be set to 'C'.

The SRM User Status field on Item level (field BBP_PDISS- PS_US02) will be updated by the value 'E0002'.

Example

General Data in Customer Master   SUBST_MERGE_LIST - merge external lists to one complete list with #if... logic for R3up  
This documentation is copyright by SAP AG.

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