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RFFMCY_COPY_DOCUMENT - Copy Budget Documents

RFFMCY_COPY_DOCUMENT - Copy Budget Documents

General Data in Customer Master   ROGBILLS - Synchronize billing plans  
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You can use this program to copy budget documents in Funds Management (FM) budgeting from a source version to a target version in the same fiscal year according to the given selection criteria. You can also use this program in parallel with the RFFMCY_LOAD program.

Integration

Prerequisites

This program is only relevant for FM budgeting.

Features

You must specify the FM area, document year, and source version, which are copied into the target version. You can limit the selection of budget data by using the document level restriction, the FM account assignments level restriction, or both.

Note

If no values are entered for the document level restriction and FM account assignments level restriction in the selection options, all budget documents are selected.

All budget documents matching the selection criteria of the source version are read and copied to the target version. The process is stored in the target version.

Restrictions

  • You can only copy documents with the Postedor Preposted posted status.
  • The report supports the following processes:
  • ENTR (Enter)

  • SUPL (Supplement)

  • RETN (Return)

  • TRAN (Transfer)

  • BALA (Balanced Entry)

  • You can only copy entire budget documents; copying of partial budget documents is not allowed. However, if you copy budget documents with additional lines, the additional lines in the document are not copied.
  • The report is a standard function in FM budgeting. This means you cannot copy selected source budget documents that have been created in other components, for example, in Grants Management (GM). You can only copy prima note documents.
  • CCF

  • Grants Management (GM)

  • HRPBC

  • DST_ED_ALE

  • RIB

  • You can only create one copy of a source document. If you create an incorrect copy, you need to reverse the previous document created using the Reverse Budget Entry Documents program.
  • You cannot copy budget data between different fiscal years. If you want to do this, use the FMCYLOAD transaction.

Customer Enhancement Document Filter

SAP delivers a default implementation in active mode. This standard implementation skips documents that satisfy both the following criteria:

  • Original application: GM or Automatic Budget Posting (ABP)
  • Process_UI: RIB (Revenues Increasing the Budget), CEBALANCE (Cover Eligibility), or COVR (Carryover)

By implementing your own BAdI to enhance the document filter, you can create your own restrictions on the source side.

Source and Target Settings

The budget documents copied from the source version can be transferred to the target version by:

  • Keeping the period level (including the option of shifting the periods)
  • Aggregating the values of all source periods and saving the sum in a specific target period
  • Aggregating the values of all source periods and distributing them according to a selected distribution key for the target version

The target document is a posted document.

Processing Options

Use test mode

You can run the program either as a test run or as an update run. Background processing is also possible.

When you use the test run mode, you might encounter a lock table overflow due to a large list of AVC objects. In this case, you need to choose the test mode without AVC check. This mode deactivates AVC checking and avoids lock table overflow. However, the program does not guarantee the same result in the test run mode as it does in update run mode.

Exclude documents

You can choose whether to run the program with or without excluding documents that have already been copied. By default, this option is selected.

Copy long text

You can run the program with or without the option to copy long text. By default, this option is deselected. If this option is selected, the source budget document long text is copied to the target budget document. If you do not want to copy the long text assigned to the source documents, the system creates the target document without a name.

Process with Dialog

You can select the Process with Dialog option. By default, this option is selected. In this case, a screen appears with a list of all selected source documents. In this list, you can identify copied source documents in the Already copied column. You can also select documents from the list to be copied. The selected documents are added to the final document list used to generate the target budget documents

Header Information

You can specify the document date. If you do not specify the date, the target budget document has the same document date as the budget entry document copied by the program

This header information is included in all generated budget entry documents.

Document Family Number

The documents created from one program run are grouped by a document family number and are therefore easy to retrieve later. For example, you can use the document family number as selection criteria if you want to reverse all documents created in one run using Reverse Budget Entry Documents.

Reassignments Using the Derivation Strategy

In order to handle organizational changes, you may need to reassign your FM account assignments for specific commitment items (in the corresponding derivation strategy) in the IMG activity Assign Strategy for Reassignment to FM Area.

Some FM budgeting copy processes are linked to a fiscal year-end closing process. The current process is linked to the fiscal year end process Copy Budget / Budget Version.

Customer Enhancement Rule

By implementing your own BAdI to enhance reassignment rules, you can create your own derivation strategy to derive new FM account assignments.

Standard Variants

Output

The program generates a detailed SAP List Viewer output with the results of the program run, provided that you selected this option. This output list contains the following information:

  • Source entry document number
  • FM account assignment element
  • Internal budgeting process
  • Document type
  • Budget type
  • Indicator specifying the maximum error degree (error, warning, information)
  • Target entry document number

If the document was not posted (test run or errors), a temporary document number is generated by the program and displayed. To view the document display screen, double-click the target entry document number.

If any errors occur, the system generates an application log.

Activities

Example

Note

SAP recommends that you copy the approved budget from the previous year to an extension budget (version 10) in the new year by using the FMCYLOAD transaction. You then work with this extension budget. When the budget is approved, an interactive reconciliation process is required between the new approved budget (version 0) and the extension budget (version 10). To do this, you can use the FMCYDOC transaction.






SUBST_MERGE_LIST - merge external lists to one complete list with #if... logic for R3up   General Material Data  
This documentation is copyright by SAP AG.

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