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RFFMCY_FREEZE_700 - Freeze Budget Data

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Title

Freeze Budget Data

Purpose

This program takes a snapshot of the budget data and conserves it in another version (called the frozen version). You use this program to document the budget data of a version on a particular date.

You can make a note of the date when the budget data was frozen using the short text name of the frozen version.

If you choose the next fiscal year as the target fiscal year, the budget data is copied using the derivation strategy for reassignment. You can use such copied data for reporting if you need to display reference budget data from the previous year in a way that correctly reflects Funds Management (FM) account assignment changes between the previous and the current fiscal year.

Prerequisites

You have to choose as target version a version that is exclusively used as a frozen version. You can set this in FM Customizing in the IMG activity Edit Versions.

Features

All application data of table FMBDT matching the selection criteria specified is read and copied to a frozen version.

Note that:

• Only budget total data is copied to the frozen version. The program does not create any budget entry documents in the frozen version.

• Any budget or released or statistical data already existing for the given selection in the frozen version is overwritten.

• The program does not perform any checks on the validity or consistency of the copied budget data.

• The resulting data in a frozen version cannot be changed afterwards with any other application.

You can run the program as either a test run or an update run. Background and parallel processing is also possible.

The current process is linked to the fiscal year end process "Copy Budget / Budget Version".

Selection

You have to specify the FM area, the budget categories, the source fiscal year, and the corresponding years of cash effectivity (if defined), the value type (budget or release or statistical), as well as the source and target versions (frozen version).

As an option, you can restrict the selection to specific combinations of processes and budget types.

In addition, you can copy the budget data to some specified target budget type in the frozen version and you can choose a target fiscal year that is different from the source fiscal year. If the target fiscal year is equal to the source fiscal year +1, then the budget data is copied by applying the derivation strategy for reassignment.

The FM account assignments taken into account can be limited by using selection options.

Output

The program generates a detailed list with the results of the program run if the corresponding option was chosen. The detailed list contains the following information:

• FM account assignment elements, such as the funds center or commitment item.

• Workflow status

• Year of cash effectivity (if defined)

• Budgeting process

• Budget type

If errors occur, an application log is generated and displayed.

Example

• You want to store a snapshot of the current budget data.

To do this, choose the desired source and frozen target version, mark the option 'All processes and budget types', choose as target fiscal year the same value as the source fiscal year and mark the option 'Copy budget type'. After you run the program, the frozen version contains the same budget total data as the source version.

• In reporting for the next fiscal year, you want to display budget values of the processes 'Enter', 'Return', and 'Supplement' from the current fiscal year, by taking into account FM account assignment changes due to some reassignment process between these two fiscal years.

To do this, choose the desired source and frozen version, mark 'Specific processes and budget types' and choose all budget type combinations for the processes 'Enter', 'Return' and 'Supplement'. Then select as target fiscal year the next year. Choose the option 'Copy budget type', if you need to distinguish the budget data from the previous year by means of the budget type; if not, choose a target budget type, on which all budget data from the source version will be aggregated in the frozen version. After you run the program, the frozen version contains the budget total data from the current year, with fiscal year value equal to the next year and at the corresponding budget addresses (after reassignment) for the next year.

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