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RFFMEP31X - PBET - Overall Budget Vs. Commt./Actual Line Items

RFFMEP31X - PBET - Overall Budget Vs. Commt./Actual Line Items

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Title

PBET - Line items for Overall Budget Vs. Commitments/Actuals

Purpose

This report is used to display overall budget versus commitment/actual line items for period-based encumbrance/actual tracking.

Integration

The report can display the original document on the drilldown of an commitment/actual line item or a budget line item (in case of Mixed View). The user can also drilldown to this report from a line of the totals report(PBET - Totals for Overall Budget Vs. Commitments/ Actuals).

Prerequisites

  • FM must be active.
  • Period-Based Encumbrance Tracking (PBET)must be active.
  • Encumbrances/Actuals must have been posted against the budget/release.

Features

The report lists the overall distributable budget/releases and shows how it evolves with the encumbrances/actuals posted on it. The line items are sorted by account assignment and posting date/CPU date.

Each line item is categorized based on the value type and the amount values are assigned to different columns in the list with respect to value types. The columns and their respective value types are listed:

  • Payments: Payments, Payment transfers, Profit transfers, Down payments and Actual CO postings.
  • Invoices: Invoices and Parked Documents.
  • Budget: Cash budget, Cash release, Cash budget commitments and Cash release commitments.
  • Open Items: All other value types.

Using the amount values of these columns, the values for the columns 'Budget - Payments', 'Budget - Invoices' and 'Available budget' are calculated. The formula depends on the report view selected by the user.

Unmixed View:
This view shows evolution of total budget/release per account assignment by displaying the encumbrance/actual line items posted on it.

The total distributable budget/release, 'Total Budget' is calculated per account assignment .
  • Formula for the first line item:
    'Budget - Payments' = 'Total Budget' - 'Payments'.
    'Budget - Invoices' = 'Total Budget' - 'Payments' - 'Invoices'.
    'Available Budget' = 'Total Budget' - 'Payments' - 'Invoices'
    - 'Open Items'.
  • Formula for all the other items:
    'Budget - Payments' = Previous 'Budget - Payments' - 'Payments'.
    'Budget - Invoices' = Previous 'Budget - Invoices' - 'Payments'
    - 'Invoices'.
    'Available Budget' = Previous 'Available Budget' - 'Payments'
    - 'Invoices' - 'Open Items'.
Mixed View:
This view displays the evolution of the budget/release by displaying both the budget/release and the encumbrance/actual line items posted on it.

The value of Previous 'Budget - Payments', Previous 'Budget - Invoices' and Previous 'Available Budget' is zero for the first line item.
  • Formula for all the line items:
    'Budget - Payments' = 'Budget' + Previous 'Budget - Payments'
    - 'Payments'.
    'Budget - Invoices' = 'Budget' + Previous 'Budget - Invoices'
    - 'Payments' - 'Invoices'.
    'Available Budget' = 'Budget' + Previous 'Available Budget'
    - 'Payments' - 'Invoices' - 'Open Items'.

Selection

  • FM Area
  • Fund
  • Funds Center and related information
  • Funds Center and related information
  • Report currency related information
  • Budget or Release
  • Payment Budget or Commitment Budget
  • Mix budget and actuals

Limitations

  1. The user cannot sort the list because the evolution of the budget is based on dates.
  2. The report can be executed only for an account assignment combination which has a budget assigned to it. When it is executed for an account assignment which has no budget, the system displays that no records are found. In this case, the report has to be started at a funds center or commitment item higher up in the hierarchy. This is because a document can be posted on an account assignment combination which has no budget though the budget is expended from a funds center/commitment item which is at a higher level in the hierarchy.
  3. When the user executes the report for releases when the availability control is based on the budget and vice versa, the values displayed by the report may not be right.
  4. The 'Mixed View' of the report may display negative interim values for available budget. Though the interim values might not reflect availability control, the end result (ie. the subtotal lines) always does .





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