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Dokumentation

RFFMMP_RELEASE - Release Budget Data

RFUMSV00 - Advance Return for Tax on Sales/Purchases   PERFORM Short Reference  
This documentation is copyright by SAP AG.

Title

Calculate and Release Budget Data

Purpose

You use this program to calculate budget to be released and to release budget data. The calculation of budget to be released is based on key figures.

When you release budget data, the account assignment elements are the same as the ones used for budgeting.

Prerequisites

You have defined a key figure for the calculation of budget releases in the Funds Management Customizing under Budget Control System (BCS) → BCS-Budgeting → Define Key Figures.

This key figure is only available in this program if you have specified the category Release for it.

Features

In the header data of the program you enter the FM area, budget category, version and fiscal year for which the budget is to be released.

The program calculates the budget to be released according to the specified key figure and creates the corresponding budget entry document lines for all FM account assignments that match the selection criteria. For the calculation, you can take into account either all periods or periods that you specify individually.

Additional options are:

• Revaluation by a percentage amount

• Rounding based on the sum of all period values according to the chosen:

• Rounding mode (commercial, rounding off, rounding up) and

• Rounding factor (..., 0.1,1,10...)

Header Information

In the document settings, you must specify the following general header data that will be filled in all budget entry documents created by the program:

• Specify the document type and document date.

• Specify a budgeting process:

• process ENTR for releasing budget

• process SUPL for a supplemental release of budget

• process RETN for returning released budget (un-releasing budget)

• Specify one budget type for release.

• Under Additional Data you can enter further information such as the document header text, person responsible and so on. On the receiver side, you have two options:

1. You can specify a target period, or
2. You can distribute budget to different periods by selecting a distribution key.

• Under Year of Cash Effectivity, you can enter the range of years that are valid for cash effectivity.

Document Family Number

The documents created from one program run are grouped by a document family number and can therefore be easily retrieved again afterwards. For example, you can use the document family number as a selection criterion if you want to reverse all documents created in one run again using the program Reverse Budget Entry Documents.

Processing Options

You can automatically adjust the budget to be released according to the budget that you have defined as "available for release". To do so, Auto-correction should be checkmarked. Please note that auto-correction is done regardless of the revaluation specified.

The Grouping settings allow you to specify the FM account assignment elements to be grouped in one budget entry document. A new entry document is always created for each new fund. In the Grouping settings you can extend the grouping to one of the other FM account assignment elements.

For example, you can checkmark the funds center under the Grouping settings in order to get a new document for each new combination of fund and funds center. In order to avoid overflow in the entry document and change document (line items table FMBDP) number ranges, only one account assignment element can be checkmarked in addition to the fund.

You can either run the program as a test run or update run. Background processing is also possible.

Selection

You can limit the FM account assignments by using selection options or the multiple selection tool.

Output

The program generates a detailed list with the results of the program run, containing the following information:

• Indicator specifying the maximum error degree (error, warning, information)

• Document number - in case the document was not posted (for example, if you carried out a test run or the posting generated errors), a temporary document number is generated by the program and displayed.

• FM account assignment element

• Year of cash effectivity (if defined)

• Budgeting process

• Budget type

• Total amount of the budget entry document line

If errors occur, an application log is generated and displayed.

Example

CPI1466 during Backup   CL_GUI_FRONTEND_SERVICES - Frontend Services  
This documentation is copyright by SAP AG.

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