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RFFMRPFI - Transfer Documents from Financial Accounting

RFFMRPFI - Transfer Documents from Financial Accounting

PERFORM Short Reference   General Data in Customer Master  
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Title

Document Transfer from Financial Accounting

Purpose

You can use this program to reconstruct accounting documents in Funds Management (FM).

You can use the program in the following situations:

  • To introduce Funds Management when no data exists yet for FM in the system (see example)
  • To correct existing data in Funds Management

Integration

You must execute the follow programs after reconstruction.

  • Reconstruct Assigned Values
  • If you use Former Budgeting, choose the following in the application menu of Funds Management: Budgeting - Former Budgeting -> Tools -> Reconstruct -> Assigned.

  • If you use the Budget Control System, choose Budgeting -> Budget Control System (BCS) -> Tools -> Availability Control -> Reconstruct.
    By reconstructing the assigned values, you ensure that the availability control can determine excessive funds centers and commitment item hierarchies in FM in accordance with the actual data in Funds Management.

  • Payment Conversion
    During reconstruction the system updates the actual data in FM in accordance with the time sequence of the business transactions in Financial Accounting if you have activated the online payment update. If you have not activated the online payment update, you have to change the completely cleared invoices in FM from status invoice to status payment in Financial Accounting.
For more information, see Payment Selection.

Prerequisites

The following prerequisites must be fulfilled:

  • The documents to be reconstructed must be provided with an FM account assignment.
    You can reconstruct missing FM account assignments.
  • You have backed up your data.
  • You have ensured, through organizational measures that no documents are posted during reconstruction.
  • You can parallel the program manually (for example, by dividing up the document number interval). However, note the following exception:
    If the Customizing settings stipulate that both the goods receipt and invoice receipt are updated, all goods/invoice receipts must be reconstructed in the same mode. If you split this document number interval, you will get incorrect results in the update.

Features

Selection

You can restrict the selection of documents by different criteria:

  • Purchase order reference
    All invoices and goods receipts are reconstructed for the specified purchase order.
  • Goods receipt (GR)/Invoice receipt (IR) account
    The whole GR/IR account is reconstructed
  • Free selection

Note that the different functions are only represented by a pushbutton that changes their function and name in accordance with the displayed function.

You can also control the process flow of the program as follows:

You can decide whether the documents that already exist in FM should not be reconstructed, or whether a document should be deleted before reconstruction.

  • If a large amount of documents should be reconstructed, you should start the deletion program for commitment/actual data before the reconstruction takes place in order to improve performance.
For more information, see Delete Commitment and Actual Data .
  • If only a small number of documents should be reconstructed and existing actual data should be deleted beforehand, choose Delete Old Data (without FYC).

If the period-based encumbrance tracking is active, existing documents are not deleted before reconstruction; the amounts are corrected on reconstruction. If the program should delete these documents before the reconstruction, you must also set the indicator Ignore PBET for the deletion indicator.

If you do not select the Detailed Log, you only receive a list of the documents that could not be reconstructed, in addition to the summary evaluation.

Activities

The reconstruction can impede system performance if large amounts of data are involved.
You should therefore carry out the reconstruction in the background.

Example

  • Introducing Funds Management
    Enter a company code, an interval for the document numbers and a fiscal year and then start the program in a real run.
  • Correction of Existing Data in Funds Management
    You should procede as described under "Introducing Funds Management" for this. You must also select one of the two deletion indicators. Which indicator you set depends on whether the data to be reconstructed has run a fiscal year change or not.





ABAP Short Reference   SUBST_MERGE_LIST - merge external lists to one complete list with #if... logic for R3up  
This documentation is copyright by SAP AG.

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