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RFFMTO31X - PBET - Overall Budget Vs. Commt./Actual Totals

RFFMTO31X - PBET - Overall Budget Vs. Commt./Actual Totals

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Title

PBET - Totals for Overall Budget Vs. Commitments/Actuals

Purpose

This report is used to display overall budget versus commitment/actual totals for period-based encumbrance/actual tracking.

Integration

The report can display

  • the unmixed view of actuals line items only or
  • the mixed view of budget and actual line items together

of line items (PBET - Line items for Overall Budget Vs. Commitments/Actuals) on drilldown of a total line.

Prerequisites

  • FM must be active.
  • Period-Based Encumbrance Tracking (PBET) must be active.
  • Encumbrances/Actuals must have been posted against budget/releases.

Features

The report lists the totals for distributable budget/releases, payments, invoices, open items, budget - payments, budget - invoices and available budget for each different account assignment. The total lines are sorted by account assignment.

The total amounts are classified to different columns based on value types. The columns and their respective value types are listed:

  • Payments: Payments, Payment transfers, Profit transfers, Down payments and Actual CO postings.
  • Invoices: Invoices and Parked Documents.
  • Budget: Cash budget, Cash release, Cash budget commitments and Cash release commitments.
  • Open Items: All other value types.

Using the amount values of these columns, the values for the columns 'Budget - Payments', 'Budget - Invoices' and 'Available budget' are calculated by using the formula:

Total 'Budget - Payments' = Total 'Budget' - Total 'Payments'.
Total 'Budget - Invoices' = Total 'Budget' - Total 'Payments'
- Total 'Invoices'.
Total 'Available Budget' = Total 'Budget' - Total 'Payments'
- Total 'Invoices' - Total 'Open Items'.
where Total is the total amount for the account assignment.

Selection

  • FM Area
  • Fund
  • Funds Center and related information
  • Commitment item and related information
  • Report currency related information
  • Budget or Release
  • Payment Budget or Commitment Budget

Limitations

  1. The report can be executed only for an account assignment combination which has a budget assigned to it. When it is executed for an account assignment which has no budget, the system displays that no records are found. In this case, the report has to be started at a funds center or commitment item higher up in the hierarchy. This is because a document can be posted on an account assignment combination which has no budget though the budget is expended from a funds center/commitment item which is at a higher level in the hierarchy.
  2. When the user executes the report for releases and the availability control is based on the budget and vice versa, the values displayed by the report may not be right.





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This documentation is copyright by SAP AG.

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