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RFKKCOPM - Read Collection Agency File

RFKKCOPM - Read Collection Agency File

CL_GUI_FRONTEND_SERVICES - Frontend Services   Vendor Master (General Section)  
This documentation is copyright by SAP AG.
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Title

Read Collection Agency File

Purpose

The collection agency transfers the information about the arrears in the form of a file. The program RFKKCOPM reads this file. During the reading of the payment information contained in the file, the system checks the items which are included in the amount, namely collected and non-collected payments, as well as interest and charges levied on the customer.

If interest and charges are included, the system posts them as interest and charge requests. The program generates a payment file, check file or credit card lot file, so that you can post incoming payments.

You can post uncollected and therefore uncollectible receivables directly.

The company usually pays charges for each data record in the file (fixed amount or percentage). The charges are paid to the collection agency business partner and posted automatically. You can add charge items by calling up the function module for event 5068 ( FKK_SAMPLE_5068).

If you want to use the automatic search function in the field Name of Statement File, we recommend that you use the following naming convention for the file name on the application server: COLL_ Mandant_Company Code.

Integration

Prerequisites

You have submitted the receivables to a collection agency using transaction FP03D or FP03DM. Has the collection agency collected the receivable(s) and fowarded it/them to your company, can the agency transfer the information to you in the form of a file. The program transfers the payment data from the application server file. Please note the following:

  • All fields must have character format.
  • Every line can only contain one structure.

For each file the program expects:

  • One collection agency file header (structure FKKCOLLH, record type 1)
  • Any number of items (structure FKKCOLLP, record type 2)
  • One collection agency file footer (structure FKKCOLLT, record type 9)

This sequence must be strictly adhered to.

Features

Selection

  • Entry of the source file of the collection agency in the application server file, disk drive/hard drive
  • Entry of the target file with the payment lot information in the application server file, disk drive/hard drive
  • Data for posting interest and charges receivables levied on the customer
  • Write-off parameters
  • Data for posting the collection agency charges
  • Schedule payment lot posting
  • For simulation mode, select Only Test File. In the tset run, the program does not generate a data medium.

Standard Variants

Output

  • The report creates a file with payment lot information with:
  • One file header record (BFKKZGR00 structure) per file

  • One payment lot header (BFKKZK structure)

You can enhance this as required in event 5066 (FKK_SAMPLE_5066).
  • Any number of items (BFKKZP structure), additional selections (BFKKZS structure), and extensions to the note to payee (BFKKZV structure)

You can enhance this in event 5067 (FKK_SAMPLE_5067).
This sequence must be strictly adhered to.
  • ALV control list with output of payments, interest requests, and charges requests
  • The fields Payment Amount, Uncollectible Amount, Customer Interest Request, and Customer Charges Request are updated in table DFKKCOLL (management data for the submission of receivables to collection agencies).
  • The report issues incorrect data records (payment lot header and payment items), together with their numbers and lines in the application server file in a log.

Activities

If the report RFKKCOPM has determined correct payment lot data records (see log), call up the report for transferring payment data (RFKKZE00). To transfer the files from the application server file to a payment lot, fill in the required fields and select the field Process File. Note the documentation of the report RFKKZE00.

Alternatively, you can schedule the payment lot using report RFKKCOPM by setting the indicator Post Payment Lot Immediately.

Uncollected and therefore uncollectible receivables can be written-off directly. To do this, choose Write-Off Parameters, set the indicator Write Off Items Directly, and enter the specifications for the posting. The system writes off the items that the collection agency does not report as not collected automatically.

If the collection agency receives a return or if reports an incorrect payment amount, the collection agency reports a payment correction with negative amounts. The original payment notification is reversed automatically so that the submitted item is open again.

Example

Note

The business partner and contract account are used as selection category if you have specified a business partner and/or a contract account but no document number in the file item.

The document and collection item number cannot be determined in every case, but the business partner and/or contract account number can.

As an alternative, the collection agency can specify the payment form ID as payment reference and thereby enable automatic assignment of incoming payments to the collection items submitted. Prerequisite is that you set the indicator Payment Form for Collection Agency during submission and all submitted items of a business partner are grouped together under a payment form ID.

If you do not know the document number or payment form ID, program RFKKCOPM cannot update table DFKKCOL_LOG (billing log).

You can update the status of the collection items (field DFKKCOLL-AGSTA) when you process the incoming payment in event 0020. See the documentation of the function module FKK_COLL_AGENCY_PAYMENT.






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This documentation is copyright by SAP AG.

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