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Dokumentation

RFWOBL00_NACC - Maintain Bill of Exchange Liability

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Description

Program for reversing contingent liability when customer bills of exchange become payable.

The program is relevant mainly for users in France, Italy, and Spain, where the bank bill procedure is one of the most important payment methods and a large percentage of payment transactions are made by bill of exchange.

However, this program can also be useful for customers in other countries who have a high number of bills of exchange, since it enables you to reverse contingent liability automatically.

Bank bill procedure

Bank bills are issued by the vendor for specific invoices. Depending on the terms of the agreement between the customer and vendor, the bill of exchange is either sent to the customer for acceptance, or can be presented directly at the bank.

Creating bills of exchange:

1. You can use the payment program to create bank bills. The program clears invoices with the payment method "Bank bill" and records the bill of exchange posting both in the special G/L account "Bank bills" and on the customer account.
2. You can also post bank bills manually. If you do so, you can still enter the payment method, enabling you to select bills of exchange via the payment method later on.

Bills of exchange are created a certain number of days before the bill of exchange due date has been reached. It is not necessarily essential that the customer accepts the bill, since a general agreement between customer and vendor exists anyway.

The bills of exchange are presented for discount or collection at the selected bank, where they are discounted or credited at the due date for collection (value date).

Functions of report RFWOBL00

Reversing the bill liability at the due date for payment:

Once both the due date for payment has passed plus the bill of exchange payment period, the system reverses (a) the receivables on the customer accounts, and (b) the contingent liabilities on the bank accounts. You define the bill of exchange payment period per country in Customizing, under Accounts Receivable and Accounts Payable -> Business Transactions -> Bills of Exchange Receivable -> Define Bill of Exchange Payment Period.

If you wish, you can select the bills of exchange according to the due date. The date you enter in the field "B/exch. due date of the posting" is the due date plus the protest period, meaning that the bills are selected normally a certain number of days after the bill of exchange is officially payable.

A list - sorted by the customer - is created from the bill of exchange postings generated.

Posting noted items for remaining risk

As an option, noted items can also be posted for the remaining risk. These noted items are, however, only posted if the bills of exchange presented are actually posted. If the list of bills of exchange presented is only created for test purposes (that is, no actual presentation is posted) then the remaining risk posting is not carried out.

In addition, a list of the noted items generated is created, in which the number of the bill of exchange to which the item refers also appears. The original bill of exchange number is the reference number of the noted item.

Clearing noted items for remaining risk:

This report can clear those noted items the due date for which lies before a date specified by the user. Here all noted items are cleared which were:

• Posted with the same special G/L indicator as was specified for the remaining risk postings, and

• Posted to G/L accounts specified as the alternative general ledger accounts for the relevant company code and the relevant special G/L indicator.

The cleared noted items are also displayed in list form.

Posting a bank statement:

If the bills were presented to the house bank for collection, you can if you wish carry out the bank statement posting, meaning that you credit the bill collection account and debit the bank current account. Bank statement posting when reversing contingent liability is common in Japan where it can be assumed that the bill will be honored when it is collected (there is little danger that the bank current account will not be credited with the relevant amount).

The bank statement posting is only possible if the liability is maintained.

For the program to be able to find the bank current account, the bill collection account must be clearly assigned to one house bank.

The possible bank statement postings are displayed in list form, irrespective of whether these postings and the posting of the commitment is also carried out.

Closing reports

Finally, the report issues a summary of the transactions carried out. This contains the number of postings carried out, the name of the batch input session of the posting errors, and the number of reversed remaining risk items.

Requirements

Bills of exchange are selected from the special G/L account for bills of exchange.

For example:

Account 125000 in the GKR chart of accounts (Germany)

Account 431000 in the CAES chart of accounts (Spain)

Note

Only bills of exchange which are due at the date entered in the field "Bill of exchange due date of posting" are taken into consideration. The due date of the bill of exchange is calculated for the bills selected as follows:

Due date for payment of the bill of exchange + protest period

The due date of the noted item results from:

Bill of exchange due date + additional days from table TRERI

An intercompany bill liability posting is made depending on what is specified in the "Document type of the posting" parameter. The specified document type must be defined as intercompany in the system.

Output

The report creates a log of the bill of exchange documents proposed for the bill liability posting and carries out the posting automatically if the parameter for posting the bill liability was set. The message "Documents posted" appears if updating the data was successful, otherwise, a batch input session is created.

The list for the bill liability posting is sorted as follows:

• Company code

• Special G/L account

• Customer account number

• Currency

• Bill of exchange document number

The following data is displayed at line item level for each customer account number:

• Bill of exchange document number

• Posting date

• Date of bill of exchange usage

• Due date for bill of exchange (see above for calculation)

• Bill of exchange usage indicator

• Document currency

• Bill of exchange amount in document currency

• Bill of exchange amount in local currency

The totals of the bill of exchange amounts in local currency appear per customer account number and special G/L account. The total amount in local currency is issued per company code.

The list of noted items is sorted by due date so that an assessment of the time-related contingent liabilities is possible.

The list of reversed noted items is sorted by customer.

The list of bank statement postings is sorted by company code and customer. The information includes the bill of exchange document number and the accounts posted to.

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This documentation is copyright by SAP AG.

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