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RHXCPRI0 - Calculate Business Event Prices and Transfer to Infotype 1021 'Price'

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Description

This report finds all the cost items stored for a business event and calculates them on the basis of reservation times and reference units.

The price proposed is the price for an individual attendee, enabling you to fix realistic prices that adequately cover your business event costs. You can adopt the proposed price as the business event price.

You can determine a price for one or more business events simultaneously as required. The same applies to adopting the proposed price as the business event price for multiple events at one go.

Integration

This report is the pre-report of RHCPRI00.

Scope of Functions

The report calculates a price proposal based on the cost items stored for the event and either the optimum capacity or the actual number of attendees booked for the event. You adopt the proposed price for your business event by transferring it to infotype 1021.

Note:
When you transfer the proposed price, any other prices stored for both internal and external attendees are overwritten.

You can also use this report to calculate price proposals for alternative event schedules and costs (subtypes of the infotypes Time Schedule and Costs).

The following items are added together to determine a price proposal:

1. Cost items of business event (E)
2. Cost items of business event type (D)
3. Cost items of resources (G) reserved for the event
4. Cost items of the resource types (R) related with the business event type
5. Cost items of the equipment (R) in the room reserved for the event

If the same cost items are maintained for both the event and the event type, the values stored for the event itself are taken. The same applies to cost items stored for resource types and resources, the values stored for the actual resources are taken.

Selection

You can specify what data you want included in the report:

Business event selection

There are multiple options for starting the report:

1. Enter one or more business event groups: The system determines all of the business events that belong to these groups and determines price proposals for each of them.
2. Enter one or more business event types: The system determines all of the business events that belong to these groups and determines price proposals for each of them.
3. Enter one or more business events directly: The system determinesprice proposals for each of them.

Reporting period

Enter the period for which you want a price proposed. The report only includes business events whose start date lies within the selection period.

Currency

You must specify the currency for the price proposal.

Basis: Optimum capacity

You can select this parameter to specify that the report should always use the optimum capacity determined for the business event as the calculation basis. (This is the business event capacity taking the room capacity into account.)

If you do not select this parameter, the calculation basis depends on the planning status of the business event as follows:

If a business event is in planned status, the optimum capacity (under consideration of the resource capacity) is taken. If a business event is in firmly booked status, the actual number of attendees booked is used for price determination.

Standard selection screen

If you select this indicator and choose Execute, then before the report is executed, it takes you to the extended selection screen of the main report RHCPRI00.

Note
On the selection screen of the main report, you can search for objects by status, for example. You can use subtypes of the infotypes Costs and Schedule as the basis for the calculation.

If the pre-report offers sufficient selection options, do not select this indicator to access the main report before choosing Execute.

Output

The report outputs the following information per business event:

• The individual cost items

• The origin of the individual cost items (e.g. resource)

• The status of the individual cost items

• The price of the individual cost items

• The reference unit (e.g. time)

• The sum total of business event costs (proposed price) and the calculation basis used (such as the optimum capacity of the business event)

• The individual amount of business event costs per attendee

You can execute the following functions from the list screen:

• Transfer the proposed price as the business event price. To do so, you must select the indicator Propose as business event price and choose Execute price proposal. When you do so, the price is transferred to the Price infotype (1021) appended to the business event.

Transfer the proposed price to all business events in the report with the function Select all.

• Display the resource list of the business event

• Display the resources not yet assigned, in other words, resources that have not yet been reserved and are still required for the event.

Example

The following cost items are relevant for a five-day business event with the optimum number of attendees (the calculation basis for the price proposal):

For the business event itself:

• 10.- Training manuals (per attendee)

For the corresponding business event type:

• 15.- Training manuals (per attendee)

• 20.- Beverages and catering (per attendee)

Reserved resources:

• 200.- Room (per day)

Resource types:

• 150.- Room (per day)

The price proposal results from adding the following items:

• 100,- Training manuals (origin: business event)

• 200.- Beverages and catering (origin: business event type)

• 1000.- Room (origin: business event)

The sum total of 1300.- is divided by ten (the optimum capacity) resulting in a price proposal of 130.- per attendee. If you select the option Propose as business event price and choose Execute price proposal, the price of 130.- is written to infotype 1021 as internal and external price of the business event.

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This documentation is copyright by SAP AG.

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