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RHXMARP0 - Material Requirements per Business Event

Vendor Master (General Section)   General Material Data  
This documentation is copyright by SAP AG.

Description

This report lets you display materials from the material master (resources of the type Material) required by business events. In addition, if required, you can generate a material reservation for material that is in stock or a purchase requisition for non-stock material with this report.

If a business event does not require material, a message to this effect is output.

Note
The report evaluates the values stored under amount available for the resource type assigned to the material. This information is stored in the 'Availability Indicators' infotype where you specify whether material is required per event or per attendee.

Integration

You activate integration with Materials Management for the Material Order function in Customizing for Training and Event Management under Materials Management

Selection

The report output depends on the parameters you select:

Business event selection

There are multiple options for starting reporting:

1. Enter one or more business event groups -> the system determines all business events belonging to the specified group(s) and displays their material requirements.
2. Enter one or more business event types -> the system determines all business events belonging to the specified type(s) and displays their material requirements.
3. Enter one or more business events directly.

Reporting period

You can specify any period for the reporting. The report only includes business events whose start date lies within the reporting period.

Standard selection screen

This is not a data selection parameter. If you select this indicator and choose Execute, then before the report is executed, it takes you to the extended selection screen of the main report RHMARP00.

Note
On the selection screen of the main report, you can search for objects by, for example, status. As a rule, it is not necessary to go to the main report since the pre-report offers sufficient selection options. Do not select this indicator if you do not want to access the main report before choosing Execute.

Output

The report's list screen can contain the following information depending on your layout specifications:

• Business event name

• Controlling area

• Cost center

• Start and end date of the event

• Capacity of the event (minimum, optimum, maximum)

• Bookings

• Name of material

• Material number

• Requirements per business event

• Requirements per attendee

• Total requirements (in the case of requirements per attendee, the figure is multiplied by the number of attendees booked)

• Reservation status display

• Reference document number of the material reservation (once executed)

• Reference document number of the material order (once executed)

You select the data you want displayed under Change layout.

When you choose this function, a dialog box appears with the columns that are displayed on the list screen in the left table, and the hidden columns in the right table.

By selecting columns and moving the arrows, you can determine what columns are displayed. To transfer the changed layout, choose Transfer.

To save the layout, choose Save layout. You can call this layout as required by choosing Choose layout.

You can find more information about display options on the list screen under Help in the SAP Library by choosing Getting Started -> The SAP Window -> List -> ABAP List Viewer (ALV): Grid Control.

On the list screen, you can choose Reserve Material to execute the material reservation and/or purchase requisition for a material displayed.

The following process flow takes place:

1. Once you choose Reserve Material, a dialog box appears in which you can specify whether the required amount should be based on the number of bookings or on the optimum capacity defined for the event.
2. Once the reservation has been executed, an availability check is carried out for the material. Depending on the result of the check, a reservation or purchase requisition or both is created. These are further processed in Materials Management.
3. When the ordering transaction has been completed, the reservation or purchase requisition should be updated on the Material Requirements per Business Event screen. If you are working in distributed systems, it may be necessary to monitor the transactions by means of ALE Monitoring. If you order a material whose organizational data (purchasing, plant, or storage location data) is incomplete, an error dialog is created. You must follow the instructions in the error dialog.
4. If the reservation or purchase requisition is created successfully, you can access the original document in Materials Management (for reservations) or in Purchasing (for purchase requisitions) simply by double-clicking the reference number in Training and Event Management.

Note

If you are using distributed systems (HR and LO in different systems) you must also read the information contained under Set Up Material as a Resource in Training and Event Management.

CL_GUI_FRONTEND_SERVICES - Frontend Services   Vendor Master (General Section)  
This documentation is copyright by SAP AG.

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