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RIDEPLOT02 - Create Distribution Lot from Bill Processing

General Data in Customer Master   Addresses (Business Address Services)  
This documentation is copyright by SAP AG.

Purpose

The create distribution lot from bill processing function is used if the invoicing service provider does not send a payment advice note. You use the parameter Auto PAN parameter to show that this is the case in the service provider agreement.

Integration

Prerequisites

1. Set the parameter values for distribution runs

You set the parameter values for the distribution from the payment advice note in Customizing for the distribution category distribution from bill processing (transaction SM30, IUEEDPPLOTAVPPV).

1. Define parameters for the deregulation process outgoing bill/incoming payments (INV_OUT) in the service provider agreements of service providers concerned.

You must specify values for the following parameters in all parameter configurations for agreements between the service providers 'market partner' (PAN sender) and 'processing service provider' (payment recipient), who are involved in the distribution:

• Contract account for aggregated bill posting

The contract account for aggregated bill posting is created for the bill recipient (PAN sender) with a contract account category defined for invoicing service providers. The distribution lot is posted for the leading company code, which is defined in the contract account. The company code is also used for checks for other specifications (such as whether the clearing account for aggregated payment/payment distribution has been created in this company code).

• Clearing account for aggregated payment/payment distribution

The clearing account for aggregated payment/payment distribution is the offsetting account for postings to the reconciliation account of the supplier in the general ledger. The account is used as a bank clearing account in all distribution lots to be structured. For this reason, in Customizing, you must define it as the bank clearing account for payment lots for the leading company code of the contract account for aggregated bill posting (define bank clearing accounts for payment lots).

• Auto PAN

The Auto PAN parameter controls whether you can structure distribution lots from the bill creation.

If the parameter is active, the bill creation data is regarded as an automatic payment advice note.

If the parameter is not active, a payment advice note is explicitly required for the distribution of aggregated payments. In this case, the 'create distribution lots from bill processing' function cancels the processing.

• Post distribution lot

The 'post payment lot' parameter controls whether structured distribution lots can be posted immediately, or only after the aggregated payment of the invoicing service provider has been received. The aggregated payment is classed as having been received when the payment documents posted to the invoicing service providers' accounts (using the process distribution lot (aggr. payment) function) have been allocated to the distribution lots.

If you have used Customizing to set post lot as the further-processing level for the distribution category 'distribution from bill creation', you should activate the post payment lot parameter.

Features

Selection

Standard Variants

Output

Activities

1. Prorate parameters according to the following blocks:

Run identification

The values of the run date, time and run identification parameters identify a distribution run.

• Run date/time: The current system date and the current time are the default values. Both values can be overwritten.

• Run identification: The 10-character run ID is a user-selectable identifier. The input help for this field includes the parameter values that you entered in the run identification, run date and time fields.

If you have not entered any values in these fields, the selection is not restricted.

If you have entered date in the 'run identification' and 'run date' fields, the system selects all runs with this run ID that have taken place on this day. If you have entered a value in the 'time' field, the system selects all runs that took place within an hour either side of the time specified.

At the same time, the run identification is a component of the search term for the structured distribution lot. This is made up of the fixed value THI-RUNKEY, the run ID and the run date. This facilitates the search for distribution lots belonging to a distribution run.

Aggregated bill proration

You must specify selection criteria for the aggregated bill. These criteria are:

• Bill sender: Internal description for the aggregated bill sender.

The input help only includes values that exist in the system as transfer records for bill creation by a third party (table DFKKTHI).

• Bill recipient: Internal description for bill recipient.

Here too, the input help only includes values that exist in the system as transfer records for bill creation by a third party (table DFKKTHI).

• Bill processing date: Date on which the bill was transferred to the third party.

• Aggregation document: Document number of aggregated bill posting to the bill recipient's contract account.

The input help only includes values that exist in the system as transfer records for bill creation by a third party (table DFKKTHI).

• Individual contract account / individual document number: Proration of individual contract accounts or individual bill documents, which are to be cleared by the distribution.

Here too, the input help only includes values that exist in the system as transfer records for bill creation by a third party (table DFKKTHI).

Distribution control

• Value date: Specifies the value date.

If the field status group for the general ledger account requires a value date, then the value date is necessary for posting a payment document. Therefore, specify the value data for the distribution postings here.

• Percentage of total to be distributed: The percentage of the total to be distributed specifies which part of the determined total amount is to be distributed. This percentage distribution is necessary, for example, if a business partner becomes insolvent and only a part of the receivable amount is paid.

• Indicator check distribution lot: This indicator controls whether the items to be distributed are excluded from transfer to the distribution lot.

The reference between the bill item and distribution lot item is internally saved for each transfer to the distribution lot. If these items are redistributed later, this allows you to check whether distribution lots already exist. You can then prevent unnecessary multiple structuring of lots.

1. Start distribution run.

After being checked, the parameters are transferred to a function module, which is called as a background process.

1. Use the log to check the status and messages in the application log.

The messages appear in a dialog box. The left part of the dialog box displays the grouping criteria (problem classes) and the right part contains the actual messages. You can use refresh to update the status and messages during the run.

The first message appears in the additional information problem class, and displays the current status. The following different statuses are available:

• Distribution is running: n Percent

The distribution run is not yet complete. The current degree of processing is displayed. You can use refresh to update the status.

• Distribution ended

A distribution run is classed as having ended without errors if either no bill items to be distributed are selected using the selection criteria specified, or all bill items to be distributed are transferred to distribution lots and have all reached the further-processing level specified in Customizing. The following statuses are set if the further-processing level was not reached for all items:

• Not all created

The system could not transfer all items to distribution lots.

• Not all closed

All items are contained in distribution lots. The highest further-processing level was close lot. However, the system could not close all lots that are relevant for this further-processing level.

• Not all posted

All items are contained in distribution lots. The system could close all distribution lots for which close lot or post lot apply. The highest further-processing level was post lot. However, the system could not post all lots that are relevant for this further-processing level.

• Distribution cancelled

The distribution run could not be completed due to an error arising.

Any further messages appear in the other problem class, in the order in which they occurred.

Note

The log is executed as an application log. You can also display it using transaction SLG1.

• Object: IUEEDPPLOT (distribution of aggregated payments)

• Subobject: THI (distribution run from bill creation)

• Ext. Identification: Run identification

You can also display log data from previous runs. You do this by using the input help for the run identification field to select the parameters and choosing log.

Example

General Data in Customer Master   General Data in Customer Master  
This documentation is copyright by SAP AG.

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