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RJIIVW01 - IS-M/SD: Update IVW Circulation Figures (Circ.Book Improved for Subs.)

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Title

Circulation Book Update for IVW

Purpose

You can use this program to update the delivery quantities for each shipping date in the circulation book. The program is designed solely for editions whose audit report type is "IVW".

Note

You should use this program if you use the circulation book functions for circulation auditing, supported as of release 4.62. For further information on the circulation book in connection with IVW, see the release note Circulation Book Also Available for IVW.

Do not use this program if you still use the previous functions for daily IVW statistics for IVW circulation auditing.

What is the circulation book?
The circulation book is a summarized statistics table that serves as the data basis for a variety of evaluations and circulation auditing programs.

Features / Activities

The program reads deliveries that correspond to your selection criteria and writes the summarized delivery quantities to the circulation book (table JITCIRCBOOK).

The following deliveries are included in the update:

• Deliveries in Media Sales and Distribution (IS-M/SD):

• This program must be entered as the update program in the Customizing settings for the audit report type for the edition delivered

• The shipping date of the delivery must be in the selected period (you can only specify past dates for the shipping date in the selection criteria)

• The delivery should not already have been updated to the circulation book; repeated updating of deliveries is prevented by a technical flag selected for the delivery.

• Deliveries for ad pre-print distribution and delta coverage are not included.

• Special notes for deliveries in Media Sales and Distribution (IS-M/SD):
  Records are also updated in the circulation book for the following editions, although you should note that categorization takes place according to the audit report type of the edition purchased explicitly in the sales order:

• Editions (of the same publication) delivered as substitutes

• Combined editions (e.g. Sunday editions)

• Inserted titles (e.g. supplements)

• Deliveries in SD single copy processing

• This program must be specified as the update program in the audit report type for the media product delivered

• The date selected on the selection screen (pick date, delivery date or goods issue date) must be in the selected period

• The prerequisite selected on the selection screen (picking, goods issue or packaging) must have been processed

• Returns in SD single copy processing

• Returns are included in the update

• The selection criteria for SD deliveries also apply to selection of returns, with the exception of the prerequisites (picking, packaging or goods issue). This means one of these operations must have the status 'not fulfilled' for returns.

An indicator (XIVWFORTS) is selected in all deliveries that are updated to the circulation book. This indicator is also selected in deliveries for editions or media products that are not assigned an audit report type (so that these deliveries are not read and interpreted again unnecessarily by an index in a later program run).

Selection

You must specify a period in the selection criteria for which the circulation book data is to be updated. This period must be in the past. You can either specify it as a from-to interval or by entering a number of lead days. If you do the latter, the system subtracts this number of days from the current date; the update is performed for the period from "0" to the date calculated.

Selection criteria for deliveries in Media Sales and Distribution (IS-M/SD)

• "Update IS-M/SD deliveries"
  Select this indicator to update deliveries in Media Sales and Distribution.

• "Shipping period" and "Del. to current date minus..."
  In these fields, you specify the shipping period for the deliveries to be processed. You must make an entry for one of these selection criteria.

• "Plant", "Publication purchased", "Edition purchased"
  These further selection criteria allow you to further restrict the deliveries for processing. The plant also represents the printing works that delivers the publications. This allows you to perform parallel updates for different editions.

Important

These selection criteria refer to purchased publications and editions, not to products delivered.

Selection criteria for deliveries in single copy processing (SD)

• "Update SD deliveries"
  Select this checkbox if you want to update deliveries from single copy processing.

• "Period for SD sgle copy docs", "SD doc.to current date minus..." and "Type of SD sel. period"
  The first two selection criteria allow you to specify the period for which the deliveries are to be processed. You use the "type" field to specify the document date against which the period is to be checked.

• "Prerequisite for update"
  Here, you must select one operation. The selected operation must be completed if the delivery is to be included in the update.

• "Media issue delivered"
  Here, you can restrict the deliveries for processing by specifying the material number of the media issue delivered. Editions are also possible.

• "Use as IVW date"
  Here, you can specify which operation date is valid for the time-based assignment of the quantities delivered for IVW. This date is used as the IVW date. You must make this entry according to the processes you use in SD single copy processing.

Technical Control Options on the Selection Screen

You can use the following parameters to influence the way the program is run:

• You can have the circulation book update end before completion by specifying a cancellation time and an (optional) cancellation date (specifying a time suffices). All the delivery data processed up to this time is updated. Deliveries that were selected but not yet updated will then be processed in a later run if they are in the selected data area.
  Where variants are to be scheduled daily, you only need to specify a cancellation time; you do not need to specify a date explicitly.

• You can select a checkbox to execute the program in a test run. If you select this parameter, the program simply creates a log and does not make any changes to the database.

Prerequisites

Deliveries must exist in the selected period for editions or media issues whose audit report type corresponds to this report (Customizing settings for audit report type).

The orders on which the deliveries are based must be categorized according to the audit report type (correct settings for basic category determination before order entry). Categorization takes place as follows:

• In Media Sales and Distribution, orders are categorized during order processing if basic category determination is maintained (Customizing).

• In SD single copy processing, categorization is performed by the background report RJI_CB_CAT_SDORDER (or transaction code JISDSCSDORD). You can postedit the settings manually using transaction JISDCIRCCAT.

You must not execute any functions that change deliveries in parallel to the circulation book update. These functions are:

• Return processing

• Netchange for quantity planning

• Regenerative planning for quantity planning

• Delivery processing

• Shipping preparation for insertion / distribution / delta coverage

• Other update programs (LIS or circulation book) for a selection area that overlaps with that specified here.

Output

Individual records generated or changed are not listed in the circulation book. Instead, the program outputs a general log of the activities performed during the update, containing information on

• Selection criteria

• Number of deliveries processed

• Number of changed or new circulation book records

• Start and end times of program

The log also contains information on any problems and inconsistencies identified during the update.

The log is stored physically on the database as a general application log. This means you can display the log at any later time. The circulation book contains tools that you can use to do this.

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