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RJIMLD20 - IVW Audit Report (Form for Daily Newspapers)

RJIMLD20 - IVW Audit Report (Form for Daily Newspapers)

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Description

This report provides the data for the audit report and formats it according to the layout requirements in the form 'Circulation Audit Report for Daily Newspapers'. In doing this, the report calculates the circulation audit averages for a selected period. The report can be used to determine the figures for an audit report or when performing an internal evaluation (see also the parameter 'Live IVW report run').

You can restrict selection according to the following criteria:

  • Audit period (corresponds to shipping/return period; exception see below)
    If making an audit report that is not for specific issues (see below), you can use the field 'Backdated deliveries only from publication date' to exclude issues published before the date specified and delivered subsequently during the shipping period.
    For example:
  • You do not make any entries in this field. The figures then include all issues for which subsequent deliveries were made during the shipping period.

  • You specify the date 1st April 1997. This means the figures will include all issues for which subsequent deliveries were made during the shipping period if they were published on or after 1st April 1997.

  • You specify 31st December 9999. This means no subsequent deliveries of issues are included in the statistics.

Recommendation
SAP advises that you specify the first day in the audit quarter (audit period).
  • Audit report for specific issue
    If you select this indicator, quantity determination is performed for one issue. In this case, the audit period can only last for one day and is then interpreted as the publication date of the issue for which the audit report is being made.
  • Publication
  • Edition
  • Audit report number
  • Issue variant type
    The issue variant type enables you to select for example only Saturday editions or all editions except Saturday.
  • Include issue with circulation audit exclusion
    If you select this indicator, circulation audit data on issues in which the circulation audit exclusion indicator is selected is included for processing.
  • Ignore inserts
    If you select this indicator, figures arising from the insertion of issues are ignored in the evaluation.
  • Ignore combinations
    If you select this indicator, figures arising from combination of issues are ignored in the evaluation.

Output can be controlled by means of the following criteria:

  • CA hierarchy type and CA hierarchy version
  • Live IVW report run
    This indicator controls a number of checks during selection and other activities performed by the program. The following applies if the indicator is selected:
  • The selected period must be a quarter, a month or an audit report for a specific issue.

  • Issues excluded from circulation auditing cannot be taken into account for processing.

  • The hierarchy type version used must be valid throughout the entire audit period (customizing).

  • The circulation audit hierarchy used must be active (customizing).

  • If the parameter 'Live IVW report run' is selected, the selected audit period is also marked as 'reported' in the data basis.
    The result of this is that no further returned copies can be recorded for audit dates in the period for which the audit report was made. The period for which the report was made is therefore 'closed'.
    An evaluation of reported periods can be made at any time and the results of such evaluations can of course also be used for an audit report. However, if you do this, please ensure that data selection takes place correctly.

  • Sort by edition
    Select this indicator to have the report make a page break for each new edition in the list.
  • Sort by audit report number
    Select this indicator to have the report make a page break for each new audit report number (with the data on all issues belonging to that number) in the list.
  • Specify the audit report category to be used according to the form values:
  • Draw

  • Subscriptions

  • Retail delivery

  • Returned copies

  • Other sales

  • Inflight magazines

  • Free copies

  • Unpaid copies

  • Text fields for specifying information on the form:
  • EDP code

  • Publisher name (2 lines)

  • Street and postal code

  • Postal code and city

  • Telephone number

  • Address queries to

Requirements

For data selection, you can either specify a combination of publications and editions or a circulation audit number. The hierarchy type and version are mandatory entries since they are required for output according to a circulation audit hierarchy.

If you perform a live IVW report run (by marking the indicator), the requirements listed above must be met.

It is also absolutely necessary that the 'circulation produced' for the issues for evaluation be maintained fully and correctly. The program does not check that this has been done.

Output

The report produces the audit report form 'Circulation Audit Report for Daily Newspapers'.

It first sorts the list by editions, then by circulation audit numbers. If output is to be sorted by circulation audit number, the report then displays a list of all editions that are not assigned to a circulation audit number.

The averages are calculated for basic circulation audit categories and rounded. Summation is based on the rounded values.

Calculation of the circulation figures stated is based on the 'circulation produced' maintained in the relevant issues. The program does not check whether these figures have been maintained correctly, i.e. are higher than the delivery quantity for the date in question. The difference between the draw and quantities delivered (not including returned copies) is assigned as calculated unpaid copies to a category defined for this purpose, which is included in a group category for unpaid and archive copies (non-distributed circulation).
Depending on the CA hierarchy set up, the following guideline applies:
'Distributed circulation' + 'Non-distributed circulation' + 'Returned copies' = 'Draw'






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