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RKACOFI2 - Euro: Compare FI Against Reconciliation Ledger

General Data in Customer Master   CL_GUI_FRONTEND_SERVICES - Frontend Services  
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Description

In the reconciliation ledger, the cost flows within CO are summarized in the form of totals records and logged in the COFIT table. The COFIT-ACTIV field is given the value "RKAL" for this summarized CO data. When you make the reconciliation posting, the system reports to FI any cost flows that are cross-company code, cross-business area or cross-functional area.

To do this, the system reads the totals records for the COFIT table and summarizes them to FI documents according to specified rules. Generally, several totals records are summarized on one FI document. The FI document thus created usually consists of only two posting rows:

A posting on the reconciliation account and an offsetting entry on the clearing account for cross-company code or cross-business area cost flows. (Cross-functional area cost flows, that are neither cross-company code nor cross-business area, are posted on the clearing account for cross-business area cost flows.

The cost flows reported to FI are also logged in the reconciliation ledger as follows:

1. All the totals records from the COFIT table that have been summarized on an FI document are stored in the COFIS table (reconciliation ledger line items) as posting rows of a reconciliation document. This type of reconciliation document usually has several posting rows.
2. Additionally, the totals records reconciled with FI are also stored in the COFIT table as additional totals records with reversed +/- signs and COFIT-ACTIV = RKRF.

This means that for cost flows that have been completely reconciled with FI, the sum of the totals records from COFIT-ACTIV = RKAL and COFIT-ACTIV = RKRF is zero. This should be the case both before and after the euro conversion.

During the euro conversion, the posting rows of a reconciliation ledger document are converted independently from the corresponding FI document. After the euro conversion, the total of the reconciliation ledger posting rows will no longer agree with the amount in the FI document due to various rounding errors. For this reason, the amounts posted in FI can no longer be explained with the figures in the reconciliation ledger.

You remove this problem using the RKACOFI2 report. After the euro conversion, this report adjusts the figures existing in the reconciliation ledger to the amounts posted in FI as follows:

First, the system reads a reconciliation ledger posting and compares the sum of its posting rows with the corresponding FI document. If the sum of the reconciliation ledger posting rows does not agree with the amount entered in the FI document, the difference is "appended" to the reconciliation ledger document in the form of two extra posting rows. This procedure is advisable for performance reasons. The new posting rows (field COFIS-DOCLN) have the names "EV1" and "EV2". Two posting rows are used instead of one for technical reasons.

Then, you post the rounding difference determined between the reconciliation ledger additionally in the COFIT table on a corresponding totals record (COFIT-ACTIV = RKRF). This ensures that the sum of the summarized CO data in the reconciliation ledger (COFIT-ACTIV = RKAL) and the reconciled totals records (COFIT-ACTIV = RKRF) is no longer zero. This means that the reconciliation ledger and FI are no longer reconciled exactly. The balance corresponds exactly to the rounding difference.

You can perform another reconciliation posting to post this rounding difference to FI. The reconciliation ledger and FI are now reconciled and there are no longer any rounding differences between the reconciliation ledger and FI.

Note that this adjustment of the rounding differences only takes place in the local currency.

Timing of the report run

Within the euro conversion, you can run the report at any time following the resumption of production operations.

General Data in Customer Master   TXBHW - Original Tax Base Amount in Local Currency  
This documentation is copyright by SAP AG.

Length: 4081 Date: 20240520 Time: 065724     sap01-206 ( 100 ms )