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RM07DOCS - Material Document List

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Title

List of Material Documents

Purpose

This report displays a list of the material documents that were posted for a material or multiple materials. From the output list you can display a material document.

You can choose whether you want to read a material document from the database or from the archive. From the database you can also display short documents relating to archived material documents. At the end of this help text you can learn how to define an additional field for the archived material documents and add the field to the MARI table (Short Documents Material Movements). For selecting and displaying short documents you can only use the data in the MARI table.

Prerequisites

Authorization Check

For all selected plants you need authorization for displaying material documents (authorization object Material Documents: Plant, Activity 03).

If you want to display value fields from the document, you will also need authorization for the corresponding company code to display accounting documents (authorization object Accounting Document: Authorization for Company Codes, Activity 03).

Displaying Archived Material Documents and Short Documents

To read material documents from the archive you must first archive material documents. To do this, go to the Inventory Management menu and choose Material Document -> Archive -> Create Archive.

To read short documents from the database you must have created short documents and an index table when archiving. You can create short documents retroactively using the program RM07MARI; you can create the index table using the program RM07MAIC.

Features

Increasing Performance

To increase data selection performance, you should enter at least a material or a posting date.

Coloring Numerical Values

In Customizing for Inventory Management, under Reporting -> Set Up Print Functions for Reporting, you can use the Do Not Color Values After +/- Sign indicator to specify whether data entries with quantities and values should be highlighted in color in the output list:

• If the indicator is not set, the system only colors the fields with quantities and values in this report. In lines with receipt postings the system highlights positive numbers in green. In lines with outgoing postings the system highlights negative numbers in red.

• If the indicator is set, the system colors all fields in a line the same way. Lines with receipt postings and positive numbers are shown in light gray and lines with outgoing postings and negative numbers are shown in dark gray.
  We recommend this setting if you want to improve performance in large output lists.

Selection

Multiple Account Assignment

The selection only takes into account MM documents and purchase orders that have not yet been archived.
For more information, see the data element Select Purchase Order Items with Multiple Account Asssignments.

Choosing the Data Source

The report can read document data either direct from the database or, with the help of short documents, from the archive. Note that the short documents may not contain all fields from the selection screen. In that case it is pointless to enter those selection criteria.

If errors occur when the system is retrieving documents from the archive, the system informs you using a dialog box.

Output

• Plant

• Storage Location

• Movement Type

• Special Stock Indicator (for example C for Consignment Stock)

• Material Document and Material Document Item

• Posting Date

• Quantity Moved and Unit of Measure

From the output list you can navigate via the Environment menu to display the following:

• If the cursor is on a material document item and you choose Material Document, the system displays the corresponding material document.

• If the material document is assigned to a purchase order and you choose Purchase Order, the system displays the purchase order.

• If you choose Stock Overview, the system displays the stock overview for the corresponding material.

• If you choose Accounting Document, the system displays the accounting document.

If you double-click in the output list, the system displays one of the following functions, depending on the field you selected:

• Stock Overview: Double-click on a header line.

• Purchase Order: Double-click on a purchase order number.

• Purchase Order Item: Double-click on a purchase order item.

• Document Item: Double-click on a document item.

• Material Document: All other columns.

Configurating Selection Screen and Field Catalog

You can configure both the selection screen and the number of fields contained in the field catalog of the SAP List Viewer across all clients.

The customizing activity Define Field

Selection for Material Document List in Customizing for Inventory Management allows you to do this.

If you reduce the number of fields in the field catalog, performance of the report improves.

Example

This example shows you how to define an additional field for the archived material documents and add the field to the MARI table.

First you need to cancel the short documents and index tables. This ensures that you are only working with current data. You cancel index tables and short documents using the program RM07MAID.

In the dictionary (transaction SE11), display the table with the object name MARI. The table MARI contains a field for a customer include. You use this to assign a new field, defined by you, to the structure Cl_MARISEL. The field that you want to add must be found in the material document items table (MSEG).

Finally you must rebuild the index tables and short documents, in order to activate the changes. You do this using the program RM07MAIC.

Now you can use the newly defined field in the MARI table for selecting and displaying short documents.

PERFORM Short Reference   General Material Data  
This documentation is copyright by SAP AG.

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