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RNASTO01 - IS-H: Full Cancellation of Billing Documents

RNASTO01 - IS-H: Full Cancellation of Billing Documents

General Data in Customer Master   Addresses (Business Address Services)  
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Description

This program cancels one or more billing documents (invoices) for specific cases.

  • You can specify whether cancellations are to be updated immediately (in batch runs) or whether a subsequent screen is to be displayed for further editing (Execute without dialog option).
    Please use the output error list to determine whether some of the subsequent invoices were not canceled due to blocking errors. These invoices must then be canceled subsequently to avoid gaps.
  • You can stipulate the billing date of the cancellation in the Date of cancellation doc. field. If you leave this field blank, or if the date you enter is before the billing date of the invoice, the billing date is used.
  • Technical information: Both the billing tables and IS-H-specific information are updated, that is, the billing indicator (NFAL-ABRKZ) and the table NBRKAZ which contains the down payments/copayments assigned to the invoices.
  • If invoices have already been cleared in Financial Accounting, the corresponding clearing date is also output.
  • The cancellations can then be printed directly. These are marked and sorted according to case number on a further list. A corresponding parameter is provided on the selection screen and a comment appears on the 1st list with the invoices.
  • If you want to archive the cancellations automatically when the forms are printed out, select Single print control. Make sure that the Test print option is not selected, since the cancellations can only be archived when the forms are printed in live mode.
    Note that the cancellations are only archived if you have activated the corresponding invoice form for archiving in the IS-H Implementation Guide.
  • You can restrict your invoice selection further using the "billing date" (date at which the invoice was transferred into Financial Accounting or posting date) and the "creation date of the invoice" (date when the billing document is created).
  • You can also write the case numbers of the cancellation to a case selection by specifying a new selection identifier on the selection screen or using an existing one.
  • Cancellation and collective invoice with document number
    If you want to cancel a single invoice that is assigned to a collective invoice with a document number, the following control options are available:
    The assignment to a collective invoice can be deleted from the invoice header and the FI document when full cancellation and partial cancellation actually resulting in full cancellation (since, for example, the remaining invoice items were already canceled) are carried out. You can configure this accordingly in Customizing for IS-H by choosing Maintain billing parameters.

Processing subsequent invoices:

Sometimes, extended services are billed to the same insurance provider in several consecutive invoices. This means that, if you want to cancel an invoice, you also have to cancel all subsequent invoices for the same service to the same insurance provider. The program determines these service items automatically, and displays them. Sometimes, an invoice that you did not select is displayed and canceled. This is perfectly correct - the subsequent cancellation logic in the program has done this to ensure that there are no billing gaps.
If you call up the cancellation online, or from invoice processing, the system displays all the invoices to be canceled. You can deselect specific invoices from this list. The system also displays subsequent invoices - but you cannot deselect these. Subsequent invoices are displayed with the symbol "->" at the start of the line. If you deselect an invoice, the program automatically excludes the corresponding subsequent invoices from the cancellation process.
Using the error list that the program outputs, check to see if any subsequent invoices were not canceled because they were blocked. If this is the case, you must cancel these invoices subsequently to ensure that there are no gaps in billing.

Note for R/2 Systems

If your Financial Accounting module runs on an R/2 System, the additional checkbox R2/RF: update immediately features on the program selection screen.
If you flag this option, the relevant invoice numbers are immediately transferred into RF. The document numbers assigned there are then the returned and the billing document header document is updated accordingly. If communication is free of error, after the billing document run all invoice fields are filled as if your Financial Accounting module were running on an SAP system.
If you do not flag this option, you have to execute program RNACRF00 to retrieve the Financial Accounting document numbers from R2/RF and update the billing document header with them.

Caution: If your Financial Accounting module runs on an R/2 System, a number of settings for communication between the systems must be made. For further information about these settings, refer to the IS-H Implementation Guide.

Requirements

The selection index must exist before it can be used. If your selection is case based, you should restrict the range if possible. This has performance advantages in that a case selection is performed first even if you also enter document numbers, and so on.

Output

If the cancellations are not updated immediately, a list of documents to be canceled is output sorted according to case number, insurance provider and document number. You can prevent individual invoices from being canceled by removing the marker in the first column (note that this is also relevant for subsequent invoices). You can then either cancel the documents immediately, or check the effects of canceling in a test run.

Example






PERFORM Short Reference   RFUMSV00 - Advance Return for Tax on Sales/Purchases  
This documentation is copyright by SAP AG.

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