Ansicht
Dokumentation

RNUHCO06 - IS-H: Assign Cost Centers to Organizational Units

Addresses (Business Address Services) ABAP Short Reference
This documentation is copyright by SAP AG.

Use

You can use this program to assign organizational units (OUs) in IS-H to cost centers in Controlling (CO). You can also use the program to display these assignments. The hierarchical structure of the OUs in an institution is displayed - all you have to do is enter the appropriate cost center for the OUs in question. You can also delimit the cost center assignments by specifying a validity period. The organizational category of an OU (nursing OU, for example, or departmental OU) is depicted by means of color coding. For more information on what the various colors represent, call up the color key.

You can choose a specific view for maintaining and displaying assignments (for example, the revenue accounting view, activity allocation sender view, or activity allocation receiver view). The view that you choose will determine the maintenance/display structure that you will use. The program writes data to table NO2K (revenue accounting view), or to table NOEK (all other views). Since you can write data to table NOEK from several different views, you should be aware that when you assign cost centers to an OU, this can affect other views. For more information on the various views available, and on rule tables NOEK and NO2K, refer to

The Implementation Guide for SAP Healthcare - Industry-Specific Components for Hospitals (step: Integration with Controlling -> Assignments -> Assign Cost Centers to Organizational Units)

The extended online help (Integration with Controlling)

This program is provided principally for use during Customizing - to simplify the procedure of assigning OUs to cost centers.

Requirements

The organizational units of an institution in IS-H must be defined.

The cost centers in CO must be defined, and they must be valid for the entire assignment period.

Features

Selection Screen

You can assign an entire institution, or you can assign specific organizational units within an institution (see field Departmental organizational unit).

In the Start maintenance date field, you enter the start date for the assignment. You should enter a date that lies in the future. You should also specify assignments for an entire calendar month (that is, you should enter the first day of a given month in this field). If you do not enter anything in this field, the system automatically proposes today's date.

To choose a view, you select the radio button to the left of the view in question.

Output

The system outputs a hierarchical structure containing the OUs selected in the institution in question. To the right of each OU, you will see a column for cost centers. The following applies to the fields in the cost center column:

If it is not possible to assign OUs to cost centers in a particular view (for example, outpatient OUs in the "Statistical key figures - departmental" view), the cost center field is hidden for these OUs.

If it is possible to assign OUs to cost centers, but a valid assignment has not been defined for the future, the cost center field is ready for input (in "Maintain" mode).

If a valid assignment was not made for the selection date, the cost center field is empty.

If a valid assignment was made for the selection date, the cost center in question appears in the cost center field.

If it is possible to assign OUs to cost centers, and if at least one valid assignment has been defined for the future, the cost center field is not ready for input. Instead, an icon is displayed alongside the cost center column. If you click this icon, a dialog box appears. This dialog box displays a detailed list of the assignments.

The view that you choose on the selection screen determines whether only the nursing view, departmental view, or outpatient view of an OU is displayed (or whether these views are merged into one entry). This is, for example, possible for the key figure views.

The view that you choose on the selection screen also determines whether OUs where inter-departmental bed assignment is allowed are only displayed underneath their superordinate OU. This is, for example, the case if you choose the "Activity Allocation Sender " view.

Note

You can display the detailed list by double-clicking the cost center field. This list contains the cost center assignments that are valid as of the selection date for the OU combination in question. The list is sorted by the validity period start date of the cost center assignments. If you are in "Maintain" mode, the program automatically proposes an entry that has been restricted even further when you call up the dialog box. This entry does not contain a cost cenetr assignment.

Please note that any changes you make only stored temporarily to start with. Your changes are not written to the database until you click the Save icon.

Activities

To assign OUs to cost centers, proceed as follows:

Cost center field is ready for input

No valid cost center assignment defined for selection date:

Enter a valid cost center.

The system sets the validity period for this assignment automatically - the start date is the selection date, and the end date is the latest possible system date (12/31/9999).

Choose Continue.

The short text for the cost center appears. The data you entered is stored in a buffer.

Alternatively, you can define the assignment as follows in the dialog box:

Select the cost center field you want by double-clicking it.

The system displays a detailed list that contains a line for the OU combination in question and validity period.

In the Cost center field, enter a valid cost center. Then confirm your entries by choosing Continue.

Valid cost center assignment defined for selection date:

Enter a valid cost center.

The system sets the validity period for this assignment automatically - the start date is the selection date, and the end date is the latest possible system date (12/31/9999).

Choose Continue.

The short text for the cost center appears.

At the same time, the validity period of the cost center assignment that was previously defined for the selection date is delimited accordingly:

If the start date of the validity period is earlier than the selection date, the end date is set to the day before the selection date.

If the start date of the validity period is the same as the selection date, this cost center assignment is overwritten by the new cost center assignment.

Alternatively, you can also define a cost center assignment in the detail screen. To do this, double-click the cost center field in question. In the detail list that appears, you will see that an entry has been proposed beside the valid assignment. This entry contains the OU combination to which the cost center is assigned, and the validity period of this assignment. In the Cost center field, enter a valid cost center, and confirm you entries by choosing Continue. The existing cost center assignment is delimited as described above.

Cost center field not ready for input

In this case, at least one cost center assignment is valid in the future.

No valid cost center assignment defined for selection date:

The only way that you can maintain the cost center assignment is by clicking the icon. The detailed list that appears contains all cost center assignments that are valid as of the selection date. The list also contains a maintenance entry whose validity start date is the selection date and validity end date is the day before the start date of the first valid cost center assignment in the future. In the Cost center field, enter a valid cost center, and then choose Continue.

One valid cost center assignment defined for selection date:

In this case, at least one valid cost center assignment has been defined for the selection date, and one valid assignment has been defined in the future.

You can only maintain cost center assignments here if you delete either the assignment that is valid on the selection date, or the assignment(s) that are valid in the future. To do this, proceed as follows:

Click the icon beside the cost center column. The detailed list appears.

This detailed list contains all the cost center assignments that have already been defined, and an entry whose validity start date is the selection date, and whose validity end date is the latest possible system date (12/31/9999).

Now follow one of the two procedures below:

Delete all cost center assignments with validity start dates later than the selection date You can now define a cost center assignment as described above. The cost center assignment that was previously valid on the selection date is delimited as described above.

Delete the cost center assignment that was previously valid on the selection date. When you do this, the validity end date of your maintenance entry changes. The validity start date is the selection date, and the validity end date is the day before the validity start date of the first cost center assignment in the future.

Now confirm your entries by choosing Continue.

Deleting cost center assignments

You can delete cost center assignments in the detailed list:

Call up the detailed list by double-clicking the cost center field in question.
Select one or more entries, and choose Delete.
Confirm your entries by choosing Continue.

Merging validity periods

If you assign the same cost center to an OU combination for consecutive validity periods, the system merges these periods into one validity period.

Examples

The cost centers COST1, COST2 and COST3 are defined in CO, and are valid for the periods in question.

The following OUs were created for the institution INST1:

The nursing OUs INP1, INP2 and the outpatient clinic OUT1 are assigned to the departmental OU SURG1. The OU INP1 has inter-departmental bed assignment authority. The departmental OU SURG2 makes inter-departmental bed assignments on the OU SURG2.

This results in the following OU hierarchy:

INST1

|--SURG1 (departmental)

| |--INP1 (departmental/nursing)

| |--INP2 (nursing)

| |--OUT1 (outpatient)

|--SURG2 (departmental)

|--INP2 (nursing/inter-departmental)

The following cost center assignments are already defined in table NOEK:

ORGFA	ORGPF	KOSTL	BEDDT
CHIR1	*	COST1	01/01/1998	12/31/9999
INP1	*	COST2	01/01/1998	12/31/2000
INP1	*	COST3	01/01/2001	12/31/9999
SURG2	*	COST4	01/01/2000	12/31/9999
SURG1	INP1	COST5	01/01/1997	12/31/1998
SURG1	INP1	COST6	01/01/1999	12/31/9999

The list below is output if you run the program with the following parameters: Institution = INST1, Start maintenance date = 07/01/1999, select "Statistical key figures - departmental" view.

INST1

|--SURG1 COST1 (departmental)

| |--INP1 COST6 (nursing)

| |--INP1 COST2 (departmental)

| |--INP2 blank (nursing)

| |--OUT1 blank (outpatient)

|--SURG2 blank (departmental)

|--INP2 blank (nursing/inter-departmental)

You cannot enter data in the cost center fields with an icon beside them. You can only maintain these fields by accessing the detailed list first.

The OU INP1 appears twice in the list: one for its departmental view, and once for its nursing view.

The NOEK entry: SURG1, INP1, COST5, 01/01/1997, 12/31/1998 is not displayed since it is earlier than the selection date (i.e. in the past).

If you want to assign a cost center (COST7, for example) to the OU combination SURG1, INP1, you can do this directly by overwriting the entry COST6 with COST7. When you save this change, table NOEK will then contain the following entries:

ORGFA	ORGPF	KOSTL	BEGDT
...
SURG1	INP1	COST5	01/01/1997	12/31/1998 <- unchanged
SURG1	INP1	COST6	01/01/1999	06/30/1999 <- changed
SURG1	INP1	COST7	07/01/1999	12/31/9999 <- added
...

If you want to assign a cost center (COST8, for example) to the OU combination INP1, *, you can only do this in the detailed list. This list contains the two cost center assignments (COST2 and COST3), as well as a meaintenance entry whose validity start date is 07/01/1999 and whose validity end date is 12/31/9999. If you wan to deefine a cost center assignment, you must delete one of the existing cost center assignments first.

If you delete the assignment INP1, *, COST2, 01/01/1998, 12/31/2000, the validity start date of the maintenance entry is changed to 07/01/1999 and the validity end date is changed to 12/31/2000. If you enter cost center KOST7, and save your entries, table NOEK will now contains the following entries:

ORGFA	ORGPF	KOSTL	BEGDT
...
INP1	*	COST7	07/01/1999	12/31/2000 <- added
INP1	*	COST3	01/01/2001	12/31/9999 <- unchanged
...

The following entry was deleted:

INP1

COST2

01/01/1998

12/31/2000

If you delete the assignment INP1, *, COST3, 01/01/2001, 12/31/9999, you can then assign cost center COST7 directly. When you save your entries, table NOEK will now contain the following entries:

ORDFA	ORGPF	KOSTL	BEGDT
....	....
INP1	*	COST2	01/01/1998	06/30/1999 <- changed
INP1	*	COST7	07/01/1999	12/31/9999 <- added
...