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RPAPU0ERRCONFIG - ERR Crediting Plan Configuration

RPAPU0ERRCONFIG - ERR Crediting Plan Configuration

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Purpose

The Crediting Plan Configuration for Electronic Rating and Ranking allows the user to create Crediting Plans and Validations. The Crediting Plans and Validations are used by the Electronic Rating and Ranking report to effectively rate applicants against set criteria and rank them in the order of their performance and other factors. The configuration transaction allows the definition of the infotype fields that will be used in a given Crediting Plan, and the definition of any validations or substitutions that will be based on the included infotype fields.

A Crediting Plan is a group of infotype fields that are to be maintained all on the same screen. The main benefit is that all the necessary criteria to be checked for an open position can be accessed in one place. A validation is a set of customer-defined rules that the applicant data will be checked against. This will allow the awarding of points to an applicant for meeting criteria set forth in the validation. These points are added to a total score for each applicant. This score can be used to help successfully rank the applicants.

Prerequisites

For each Crediting Plan that is to be configured, determine the following:

  1. Determine a Crediting Plan Number (6 digits) and Plan Text.
  2. The infotype fields that are to be evaluated. (These fields are restricted to applicant specific infotypes with numbers in the ranges 0000-0999, 4000-4999 and 9000-9999.)
  3. Any infotype fields that should be included in 'Display and Crediting Plan' or 'Crediting Plan Only' mode. Only those fields to be included in the output of the final report should be checked as 'Display and Crediting Plan'.
  4. Determine if there are any fields that may be needed for use in validating the applicants' information. If these fields are only used in the Crediting Plan and not displayed, they should be maintained with the value 'Crediting Plan Only'.
  5. Write down the rules that the data needs to satisfy in terms of Boolean logic (using AND, OR, '<', '>', '=', etc). If there are rules that are needed that cannot be furnished from the applicants infotype data, a customer-defined infotype Additional Field can be defined and used in the Crediting Plan and validation.
  6. Create any extra Additional Fields that are necessary. More information can be found in the IMG under the path Personnel Management -> Human Resources Information System -> HR Settings for SAP Query -> Additional Information for Maintaining Functional Areas -> Define Additional Fields.

Example

You wish to create a Crediting Plan that has the following fields:

Infotype Subtype Field
0001 n/a BUKRS(Company Code)
0001 n/a WERKS(Personnel Area)
0002 n/a VORNA(First Name)
0002 n/a NACHN(Last Name)
0006 0001 STRAS(House Number)
0006 0001 ORT01(City)
0077 n/a MILSA(Veterans Preference - aka Military Status)

All of the fields to be displayed in the final report should be checked 'Display and Crediting Plan'. For this example, you may want to name your crediting plan 'My Crediting Plan'.

  1. Enter Crediting Plan configuration via this report or through transaction HRPBSUSERRCONFIG.
  2. Highlight the 'Rating and Ranking Criteria' folder. Click the 'Create Crediting Plan' button.
  3. Choose a Crediting Plan Number and Name(Plan Text). In this case, we choose:
    1. Crediting Plan: 000001
    2. Plan Text: My Crediting Plan
  4. Add fields and set the display attribute of the fields by selecting the value 'Display and Crediting Plan' if you want the field to be displayed in the final report. Select the value 'Crediting Plan Only' if the field is to be used in the Crediting Plan without being displayed in the final report.
  5. If you would like to create validations for the Crediting Plan, you may do so at this time. It must be done after the selection of the fields that are to be included in the Crediting Plan. See the application help for the validations functionality for more information.
  6. Save your work.

Activities

Below is a description of the activities available in the Crediting Plan Configuration Tool. When the Crediting Plan Configuration tool is accessed, the default view is the Overview. This view shows the basic list of all the Crediting Plans that have been created and saved.

In Display mode:

  1. Overview
    1. All Crediting Plans are displayed in a tree. The infotype fields that are in the Crediting Plan may be viewed by expanding the nodes below the Crediting Plan. The Crediting Plan's node icon will be different from the initial icon displayed with it if there is a validation defined.
    2. The user may view the details of the Crediting Plan by highlighting the Crediting Plan node and selecting the 'Crediting Plan Detail' button from the application toolbar.
    3. The user may display the Validations by highlighting the Crediting Plan node and selecting the 'Crediting Plan' button from the application toolbar.
  2. Detail view
    1. This is the view you have if you have selected to view the details of a Crediting Plan. The view shows the folder hierarchy that the Crediting Plan is in, and expands all of the fields in the Crediting Plan. Also, the details subscreen is displayed with the Crediting Plan Number and Plan Text.
    2. From the detail view you may perform all of the actions described above except for changing to the detail screen. Instead, you may return to the overview by selecting the 'Crediting Plan Overview' button from the application toolbar.

In Edit mode:

  1. Overview
    1. All Crediting Plans are displayed in a tree. The nodes may be expanded only to the Crediting Plan level. In the overview, there are several operations that can be performed.
    2. Create a new folder. A new folder may be created under any existing folder. To do this, use the context menu under a folder node and select 'Create Folder' and the level on which you wish to create the folder. You will be prompted for the name of the folder.
    3. Move Crediting Plans and folders. You may move Crediting Plans and folders using Drag and Drop functionality.
    4. Copy Crediting Plans. Highlight the Crediting Plan and select the 'Copy Crediting Plan' function from the application toolbar. You will be prompted for the new Crediting Plan number. After entering this value, you will be taken to the detail view for that Crediting Plan.
    5. Delete a Crediting Plan. Highlight a Crediting Plan or Folder. Select the 'Delete' button from the application toolbar. You will be asked if you want to delete the node and all of the sub-nodes of the selected node. If you select a Crediting Plan, this will delete the entire Crediting Plan, including any associated validations. If you select a folder, it will delete all Crediting Plans and folders that are within that folder. If you should delete a Crediting Plan in error, exit the configuration without saving. Unfortunately, any validations are lost as soon as the deletion is performed, so it is important that you only delete Crediting Plans and folders that you do not need.
    6. Create or Edit Initial Validations/Substitutions. Highlight a Crediting Plan and select 'Crediting Plan' from the application toolbar. If a validation exists, you will go to the edit mode of your existing validation. If it does not exist, you will be taken to a blank validation page for you to create your validation/substitution. Note that substitutions are allowed only in the Initial Validations/Substitutions. Save your validations and return to the configuration. If you have created a validation, you will see an icon indicating the existence of your validation.
    7. Save. You can save any changes you have made.
    8. View Crediting Plan Detail. Go to the details of the Crediting Plan by highlighting the Crediting Plan and selecting the details button from the application toolbar. The actions that can be performed there are described in the next section.
  2. Detail View:
    1. This is the view you have if you have selected to view and edit the details of an Crediting Plan. The view shows the folder hierarchy that the Crediting Plan is in, and expands all of the fields in the Crediting Plan. Also, the details subscreen is displayed with the Crediting Plan Number and Plan Text. In addition, another tree is created on the right hand side of the screen. This tree contains the fields that are available for the Crediting Plan.
    2. You can do all of the actions listed in the Overview section above. In addition, you can also edit the fields of the specified Crediting Plan.
    3. Editing the fields in a Crediting Plan. The tree on the right hand side of the screen has the list of infotypes that are available for the selected country code.
    4. To add an infotype to a Crediting Plan, drag and drop the infotype onto the Crediting Plan.
    5. To add a subtype, open the infotype node. You will see a node that says 'No Subtypes' or 'Subtype specified in Plan'. Drag and drop this node if there are no subtypes or if you want to leave the subtype field to be specified in the plan. If there are subtypes, you will see a folder labelled 'Subtypes'. The number next to it is the number of subtypes of the infotype. To add a specific subtype, open the subtype folder and drag and drop the subtype onto the infotype.
    6. To add a field, open the 'Fields' folder below the infotype node. Select the nodes and drag and drop them onto a subtype.
    7. To set the display mode of the individual fields, check the correct box next to the field.
    8. To delete a node and all of its sub-nodes, highlight the node and select 'Delete' from the application toolbar. Therefore if you delete a subtype, all fields below that subtype will be deleted. The similar statement is true for infotypes, Crediting Plans and folders. If you delete all fields below an infotype or subtype node and then go to the overview, the information about the incomplete portion of your configuration is lost. Returning to the detail view for the same Crediting Plan will only show the infotype and subtype nodes that have fields attached to them.






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