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RPCBETA1 - Payroll for Local Tax Office

RPCBETA1 - Payroll for Local Tax Office

ABAP Short Reference   General Material Data  
This documentation is copyright by SAP AG.
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Description

This report assists you in carrying out payroll activities with the local tax office.

Purpose

The report evaluates the payroll results (cluster RA) that you created during payroll using report RPCALCA0 and schema A000.

The report creates a list of the amounts that you must transfer to the tax office. The amounts are listed individually on a separate document for each of the following statutory payment types:

  • Employer contribution to the family-related expenses fund (FLAF)
  • Employer contribution supplement to the FLAF
  • Retained employment tax
  • Any family allowance and bonuses paid
  • Deductible amount for children

The report returns an internal list as well as an official SAPscript form.

Prerequisites

Before you can execute this report, the following conditions must have been met:

  • In Customizing for Personnel Administration under Organizational Data -> Organizational Assignment, you have completed the activities in the Additional Organizational Assignment (Austria) section. All your company addresses must be specified here. (The information must include the company name, personnel area/subarea, street, house number, postal code, and city).
  • In Customizing for Payroll: Austria, you have completed the activities in the Evaluations for Tax Authorities section under Payroll for Administrations and Institutions.
  • If you want to post retroactive accounting differences from previous calendar years in special periods, you have entered the posting date in the Period-Related Date Entries view. To edit this view, call Customizing for Payroll: Austria and choose Reporting for Posting Payroll Results to Accounting -> Activities in the HR System. Complete the Customizing activity Maintain Posting Date for Payroll Periods.
  • You have run payroll successfully.
During payroll, the base for accounting with the tax office was determined in line with the tax office regulations (wage types /681, /682, /683, and /684; [see below]). This resulted in a dataset that is used as the basis for this report. The dataset contains the following wage types:
  • Cumulated wage type /681 (the number field contains the cumulated base and the total amount field contains the cumulated, employee-related amount of the employer contribution to the FLAF)

  • Cumulated wage type /682 (the number field contains the cumulated base and the total amount field contains the cumulated, employee-related amount of the standard employer contribution supplement to the FLAF)

  • Cumulated wage type /683 (the amount field contains the cumulated, employee-related employment tax)

  • Cumulated wage type /684 (the amount field contains the cumulated, employee-related family allowance)

  • Cumulated wage type /689 (the amount field contains the cumulated, employee-related amount for children that can be deducted)

Evaluation Control/Selection

Choose one of the following input options for the related fields Payroll Period (number of the payroll period and payroll year) and Payroll Area:

  • Payroll area without period and year
Simply enter one or more payroll areas.
For each of the selected payroll areas, the system calculates the previous payroll period from the control record. The control record is read from table T569V. Along with the previous payroll period, the exact period is also calculated from table T549Q and is used to read date-dependent tables.
  • Payroll area with period and year
Enter one or more payroll areas along with the payroll period and payroll year (from table T549Q).
For each of the selected payroll areas with the period and year, the system calculates the exact period with which date-dependent tables are read.

You can also restrict the selection by using the fields Personnel Number and Employment Status.

Posting Transfer

If you want to transfer post the contributions to be paid, select the Transfer checkbox. If this checkbox is selected, a posting run is generated and written to the posting overview with the category for transfer posting tax for SI in Austria.

To display the overview of posting runs from the SAP Easy Access menu, choose Human Resources -> Payroll -> Per Payroll Period -> Payroll -> Post to Accounting -> Process Run. For more information about editing posting runs, choose Help -> Application Help from the overview.

If you use external company codes, that is, company codes from a different system, create an entry for these company codes in table T52EX (Transfer to Accounting: External Company Codes 3.X). For more information about this procedure, see the Customizing documentation for Payroll: Austria under Reporting for Posting Payroll Results to Accounting -> Special Scenarios -> Posting in Previous Releases -> Set Up Export to R/2 System or R/3 System < 4.0. A TemSe file is create for the posting records for this company code.

On the report selection screen, enter the symbolic account for the vendor posting in the Symbolic Acc. for Vendor Pstg field. The vendor account can be determined dynamically. When this is done, the tax office number from table T5A2F (Tax Offices (A)) is copied to the posting document as the search term. For more information about this procedure, see the Customizing activities for Payroll: Austria under Reporting for Posting Payroll Results to Accounting in the sections Define Symbolic Accounts and Assign Vendor Accounts.

On the report selection screen, enter the symbolic account for the clearing account in the Symbol. Account for FI Posting field.

If you want to post retroactive accounting differences from the previous calendar years in special periods, you must select the Posting Date Acc. to Table checkbox.

Some authorities require the document to include an additional reference number with a predefined prefix for the payment. The reference number can be the ER Tax Number or another number that the authorities provide to you. The prefixes published by the Austrian Federal Computing Center to identify various statutory payment types are, for example, as follows:

  • DB = Employer contribution
  • DZ = Employer contribution supplement
  • L = Employment tax

Statutory payments are often due on a certain date. You can enter the Due Date that is to appear in the Base Date field on the document. This allows payment dates to be identified and payment runs to be executed automatically.

You can also create simulation posting documents and cancel posting runs.

Output

The report returns the data as a two-level overview tree. You can use this tree to check the data that is printed on the official forms (this checklist is intended for internal purposes only):

  • The data determined by the report is displayed in the main nodes. This data is reported to the authorities on the official form.
  • The subnodes display the data at the level of individual personnel numbers. You can use this data to check the data in the main node.

Internal List

The internal list is displayed with the ABAP List Viewer. You can adjust the list layout to reflect your needs. Generic functions for the following actions and features, for example, are available for this purpose:

  • Sort the list according to certain column criteria
  • Show and hide columns
  • Change column width
  • Create totals for value columns
  • Create control totals according to various criteria
  • Filter
  • Detail view for a list line
  • Mail connection
  • Excel download
  • Word download

Header Section of List

The header section is formatted dynamically. You can specify which sort fields are to be included in the header section as follows:

  1. In the list, choose Sort in Ascending Order or Sort in Descending Order.
The Define Sort Order dialog box is displayed.
  1. In Field List, select the sort fields to be included in the header section.
  2. Choose Show Selected Fields.
  3. In the Sort Fields table, enter an asterisk (*) for each sort field in the CB (control break) column.
  4. Choose Apply.

Layouts

Using layouts, you can change how the header and items lines are displayed. You can also create totals using fields in the header and fields in the item lines. This allows you to include person-specific rounding differences in the list.

You can only create subtotals using the header. For this reason, you can also create the heading using the header fields only.

Once you have edited the list, you can save the layout format that meets your requirements as a defined layout in the system. To do this, choose Settings -> Layout -> Save.

For more information about the ABAP List Viewer, see Help -> SAP Library -> CA - Cross-Application Components -> General Application Functions -> ABAP List Viewer.

Official List

The official list is printed as a SAPscript form. If required, you can change the standard SAP form to meet your company's requirements. To do this, see Customizing for Payroll: Austria under Accounting with Administrations and Institutions -> Evaluations for Tax Administrations and complete the step Set Up SAPscript Form for Accounting with the Local Tax Office.

Once you have adjusted the SAPscript form, enter the name of your new form in the Form for Official List field on the report selection screen.

Printing Lists

  • If you print online, you can choose whether to print the official SAPscript form or the internal checklist. The checklist is printed in its current format.
To print online, choose Print on the output screen.
The Print Options dialog box appears. From here, you can choose whether to print the official forms or the internal list.
  • If you print in the background, the official forms and the checklist are printed. If you do not want to print the checklist, enter 02SAP in the Variant for Internal List field on the report selection screen. In this layout, the internal checklist provides an overview of all forms that have been created.

Output Devices

  • The official forms are sent to the printer that you specify in the Output Device Official List field on the report selection screen.
  • The internal checklist is sent to the printer that you specify when you create the job.





SUBST_MERGE_LIST - merge external lists to one complete list with #if... logic for R3up   Vendor Master (General Section)  
This documentation is copyright by SAP AG.

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