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RPCCSTH0 - Services paid by family aid paying offices

RPCCSTH0 - Services paid by family aid paying offices

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1.,,Settlement of services paid by family aid paying offices

1.1,,Accessing the program

Report name: RPCCSTH0

Accessing from menu:
Human Resources -> Payroll -> Subsequent activities -> Per payroll period -> Statements -> Social insurance -> Family aid services

1.2,,Program objectives

This program can be used to create the files specified for settling the services paid by family aid paying offices.

The program can only be run in the given month after payroll accounting has been performed, since a large part of the initial data is stored among the payroll results.

1.3,,Program run preconditions and restrictions

To run the program, you need to satisfy the following conditions:

  • When recording the GYES absence, enter the sequential number of the children obtaining the service in the 2nd field of Connections (P2001-KENN2) according to infotype 0021. It is important that the GYES absence contains this information when payroll calculation is performed.
  • From 2007, GYES can also be claimed along with full-time employment; in this case, GYES is not generated from absence but has to be entered as a wage type in infotype Regular income (0014) and in the correction infotype 0441. Depending on the child for whom the GYES generated is to be paid, you have to choose the appropriate wage type from among the ones that can be posted.
  • Enter the child's TAJ in infotype 0021, because the program needs this information.

1.4,,Specifying selection criteria

1.4.1 Entering standard parameters

On the standard selection screen, you only have to specify the payroll period. The statement will be created on the month specified here.

You can specify the scope of employees by entering further selections.

It is important that you should not exclude employees receiving passive services (i.e. with status2 = 0) by selection, because the list has to contain their data as well.

1.4.2 Entering report-specific parameters

"Selecting paying office"

  • SI paying office: - Specify the paying office to which you want to evaluate the belonging employees' data.
    Generally, enter one paying office because you have to submit one data supply to one paying office. If you enter several paying offices or leave it blank (i.e. all paying offices will be selected), then one data supply will be created for all paying offices. Use this opportunity only if the paying offices to be selected have received the same registration number from the TÁH.

"Service-specific data"

  • Absence code of fathers' leave: - Enter the posted absence code of the father's leave. The program will search the dependant's data related to a specific father's leave payment in subtype 2 of infotype 21 (Child). It will link that child to the father's leave whose date of birth is not earlier than the first day of the month preceding the leave. If there is no such date, then, for the proper absence (infotype 2001), the number entered in field 2 of Connections (KENN2) will be considered as the child's sequential number. The program cumulates the amount of the father's leave from the wage type /M10 while its duties from /M11 to /M14.
  • GYES wage types: - List the wage types that are used to settle the GYES. It is important that you enter all wage types individually – no intervals are allowed -, and the wage types used for GYES next to working have to be listed as well. The program will search the dependant's data related to a specific GYES absence payment on the basis of the information entered during the GYES absence (child identification registered in field 2 of Connections of infotype 2001), or on the basis of the wage type for GYES next to working.
  • Earnings supplement wage types: - Enter the wage types in which the challenged employees' earnings supplement will be settled. It is important that you enter all wage types individually – no intervals are allowed.
  • For GYES identify child from payroll only: - If, during payroll, the child's sequential number was not present in the KENN2 field and this field is not selected, the program will try to read the value of KENN2, specified after the payroll, from infotype 2001. You may only use this function if the program is not able to list data because KENN2 is not filled in, since this function cannot always follow the post-change of absences. The program is able to list data by all means if the KENN2 field has been filled in before payroll accounting and the program can work from the payroll results.
  • Consider vocational training contribution: - If this field is selected, then the training contribution to be paid for the father's leave will also be added to the duties of the father's leave.

"Paying office postal address"

  • ZIP code and city: - ZIP code and city from the postal address of the paying office. The ZIP code should be in the interval of 1001 to 9999.
  • Public place name and character: - Public place name (e.g. Petőfi) and character (e.g. street) from the postal address of the paying office, in two separate fields.
  • House number: - The house number from the postal address of the paying office. If the house number is complex (e.g. 12–14), enter it split (here: '000012' in field 1, '-' in field 2 and '14' in field 3). If the first part of the house number does not entirely fill the selection field, add leading zeros.
  • Floor and door: - The floor and door from the postal address of the paying office. Enter the floor in field 1, then - if the floor is filled in - '/' in field 2 and the door number in field 3. You must not enter leading zeros before the floor and door numbers (in contrast to the house number).

"Admin. data"

  • Administrator name:
  • Administrator phone number: - Enter the phone number split in two parts; field 1 contains the area code. If the area code consists of only one digit, enter 0 before it.

"Other data"

  • Postage: - Transfer expenses of services sent to the employee's home address by post, rounded to HUF.

"File creation control"

  • Create files: - Check if you want to create a file with the data above (checkbox).
  • Subdirectory: - Enter the subdirectory in which you want to store the files to be generated. The subdirectory you specify must exist on the SAP server. The generated files can be loaded to another workstation by the RPCCSTH4 utility (see its documentation). The first two characters of these files is the code of the paying office, while the other 6 characters before the .txt extension indicate the payroll period. These data are not necessary in the name of the files to be submitted, thus the utility will suitably rename the files when copying them onto disc. Name of the files to be submitted: 'osszesit.txt' and 'reszlet.txt'. If the files will be transmitted by an ftp program, you have to make sure that you use binary ftp. In this case, you should rename the files manually, too.

"List display control"

  • Display error list - (checkbox), you can control whether employees with an error should be listed.
  • Calculate fathers' leave - (checkbox), - if not selected, the data of the fathers' leave will not be included in the list and the file

1.5 Program run result

If the Generate files box was checked during selection, the program will create the files necessary to settle the family aid services, as well as display the processed data and their summary on the screen.

The generated files can be loaded to another workstation by the RPCCSTH4 utility (see its documentation). The first two characters of these files is the code of the paying office, while the other 6 characters before the .txt extension indicate the payroll period. These data are not necessary in the name of the files to be submitted, thus the utility will suitably rename the files when copying them onto disc. Name of the files to be submitted: 'osszesit.txt' and 'reszlet.txt'. If the files will be transmitted by an ftp program, you have to make sure that you use binary ftp. In this case, you should rename the files manually, too.

If any items related to fathers' working time allowance have been included in the list generated by the program, you can display a detailed list of these items by pressing the Father's leave button in the list prepared. If the program is run in the background, the detailed list is displayed at the end.

1.6 Managing corrections related to the introduction of GYES beside work

If GYES has been accounted in a separate relationship for the person claiming GYES beside work, and you would like to retroactively correct it (withdraw it from GYES relationship and enter it to working relationship), the program will not display +/- corrections of the same amount originating from it (this is only true in the special case when a withdrawal/subsequent payment of the same amount would be included in the list under the same SI number).






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