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RPCEAVD0 - Create Notifications for Reimbursement of Employer Expenses

RPCEAVD0 - Create Notifications for Reimbursement of Employer Expenses

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Purpose

Integration

Prerequisites

The notifications for the reimbursement of employer expenses are created based on the data for a payroll result. This means that you must first run payroll in the payroll period to be evaluated.

Required Customizing

  • Determine the employment company using the Reporting personnel area
For the following settings, use the subapplication
Automatic Reimbursement of Employer Expenses (SVEV).
In Customizing for Payroll: Germany, under Personnel Area Reporting, you use Define Reporting Personnel Area and Assign Reporting Personnel Area Directly to specify the employment company. This is comparable with the payroll office in the statement of contributions paid. The field Company No. of Notifier in the notification record DSER contains the company number of the employment company.
For each employment company, the reimbursement payment method that is entered in the notification record DBBV (bank details) must be determined. You need to use Enter Data on Reporting Personnel Area to select the reimbursement payment method in the group box Automatic Reimbursement. If you choose bank transfer, you need to enter a payee key. In the view V_T521B, for the payee key, at least the fields Bank Country, Bank Key, and IBAN are filled for the bank details and the Payee Text field with the account holder is filled for the payee information.
If you choose clearing, you must enter wage types for the clearing of the outbound notification and the clearing of the inbound notification.
Do not make any entries in the group boxes Address of Recipient and Determination of Administrator.
  • Determine the sender using the Reporting personnel area
For the following settings, use the subapplication Reporting Reimbursement of ER Expenses (SVEA).
In Customizing for Payroll: Germany, in the section Personnel Area Reporting, use the activities Define Reporting Personnel Area and Assign Reporting Personnel Area Directly to define the sender of the files. This is the personnel (sub)area for which you have received the certificate for encryption.
In the Customizing activity Configure Addresses, you need to enter addresses for the address type Company Address (CA) to be used in the B2A Manager and addresses for the address type Administrator (CL) to be used in the Communication data record.
In the Customizing activity Enter Data on Reporting Personnel Area, you need to enter the address of the administrator in the Determination of Administrator group box in the From Address Admin. field. Do not make any entries in the Address of Recipient group box. In the group boxes Further Settings and Send Using, you determine the transfer method for the files.
  • Communication with Authorities
To process notifications in the B2A Manager, you need to perform the following Customizing steps:
  • To set up the communication server, make the settings under Payroll: Germany -> Communication with Authorities (B2A) -> Data Exchange with Social Insurance Agencies -> Technical Basis for Communication with PKCS#7 -> Communication Server -> Communication Server GKV.

  • Under Payroll: Germany -> Communication with Authorities -> Data Exchange with Social Insurance Agencies -> Technical Basis for Communication with PKCS#7 -> Maintain Constants for PKCS#7, make the required settings for the SI area and the document types OAAG (dispatch) and IAAG (receipt).

Features

If you select the Database Update parameter in the Program Control group box, the system stores the notifications that are created. The report creates notifications with the following statuses:

  • New
The notification was created without errors and can be transferred and sent to the HI funds using the report RPCEAHD0.
  • Incorrect
The notification was created with errors and cannot be transferred. The error messages are displayed in the report log. You can also use the report RPCEALD0_OUT to display the incorrect notifications since the error messages are saved with each notification.

Selection

You specify the notification period for creating the notifications in the Payroll Period group box. The periods that were recalculated in this payroll period are added to the notification period. If the Recalculation From Date parameter is used in the Program Control group box, the system may increase the notification period again. If a notification is rejected for a specific personnel number, the system increases the notification period in such a way that it includes the date entered in the rejected notification.

Standard Variants

Output

The report log is divided into the following sections:

  • Parameter
This section displays the run ID, which consists of the date and time. The system assigns this ID to all the notifications that were created in this run. You use report RPCEALD0_OUT_DISPLAY to display all of the notifications that were created in this run by using this run ID to select the notifications.
  • Details of notification creation
If you select the Create Log parameter in the Program Control group box, the system displays a detailed log for each personnel number. Do not select this parameter for the entire run.
This section displays the following subpoints for each personnel number selected:
  • Parameter

The system displays the data that led to the specification of the notification period.
  • Notification-Relevant Issues

The system displays the relevant variables in chronological sequence; these are then used to create the Notifications According to Latest Status.
  • Requests Rejected by HI Fund

These are confirmations from the health insurance fund that inform the employer that the request could not be granted.
This means that a new request cannot be created for the specified reimbursement period, notification reason, and reimbursement amount requested, even if a notification would be created due to notification-relevant issues.
  • Notifications According to Latest Status

These are the notifications, which according to the current data, are to be reported to the HI funds.
  • Notifications According to Old Status

These are the notifications that were created in previous runs.
  • Notifications to Be Transferred

The comparison of the notifications according to the latest status and those according to the old status showed that the notifications listed need to be transferred to the health insurance fund.
  • Person-Specific Messages
This section displays the error messages that indicate why a message was set to the status With Errors.
  • General Messages
This section displays, among other things, the error messages that indicate why personnel numbers were rejected.
Statistics This section displays information about the processing of personnel numbers.

Compare Notifications

The system compares the notifications according to the latest status and those according to the old status based on the following schema.

Starting with a notification according to the old status, the system searches for a matching notification according to the latest status.

  • If the system cannot find a matching a notification, it considers the status of the notification according to the old status. You must distinguish between the following cases:
  • Status New or With Errors

The notification is deleted because it has not yet been transferred to the HI fund.
  • Status Transferred

The notification is reversed at the HI fund.
  • Status Reported Manually

The notification needs to be reversed at the HI fund. Since the original notification was reported manually, the reversal also needs to be reported manually. Therefore, a notification is created with the status With Errors to remind the administrator about this task.
  • If the system finds a matching notification, it compares the contents of the notification and the status of the notification according to the old status:
  • The contents are identical

If the status was With Errors, the notification is deleted according to the old status and replaced by the notification according to the latest status. Otherwise, the notification is kept according to the old status.
  • The contents are different and the status is New or With Errors.

The notification according to the old status is deleted since it has not been transferred to the HI fund; it is replaced by the notification according to the latest status.
  • The contents are different and the status is Transferred.

The notification according to the old status is reversed at the HI fund and the notification according to the latest status must be transferred to the HI fund.
  • The contents are different and the status is Reported Manually.

The notification according to the old status needs to be reversed at the HI fund and the notification according to the latest status needs to be reported to the HI fund. Since the original notification was reported manually, the reversal and the new notification must also be reported manually. Therefore, both notifications are created with the status With Errors to remind the administrator about this task.
  • Notifications according to the latest status, for which the system has not found any matching notifications according to the old status, need to be transferred to the HI fund.

Activities

If the report log does not list any rejected personnel numbers and any personnel numbers with incorrect notifications under Statistics, you can use the report RPCEAHD0 to transfer the notifications.

Example






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This documentation is copyright by SAP AG.

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