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RPCHUBJ0 - Shoyo Payment Form Data File for HI Union

RPCHUBJ0 - Shoyo Payment Form Data File for HI Union

PERFORM Short Reference   General Data in Customer Master  
This documentation is copyright by SAP AG.
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Purpose

This report creates date file (CSV format) for Shoyo payment form for Health Insurance (HI) Union. Data file can be for magnetic media (Magneto Optical disk, CD, and DVD) and electronic filing via Internet.

This report must be executed per Shoyo payment if Shoyo is paid once in a month, or executed once per month if Shoyo is paid more than once in a month to account the total amount of Shoyo paid in a month.

Prerequisites

  • This report create data file according to the specification "Magnetic Medium Notification Specification (Health Insurance Union / Pension Fund)" stated by Japan Pension Service. Depending on Pension Fund to which data file is to be submitted, specification of record layout may differ from that of Japan Pension Service.
  • Shoyo payroll accounting that is to be reported must be completed.

Features

  • Employees who are insured with Health Insurance in the specified period are included in the output.
  • It is possible to specify more than one target branch office to which Shoyo Payment Form data to be created
  • It is possible to create data file for magnet optical disk, CD, DVD, and electronic filing via Internet.
  • It is possible to specify the size (volume) of disk media to be used. 230Mb and 640Mb are supported for magneto optical disk (MO), and 640Mb is supported for CD and DVD.
Note
For magneto optical disk, CD, and DVD, number of data record saved in a disk is limited to 99999 records. For electronic filing, number of data record saved in a file is limited to 20000 record and the size of a file is also limited to 4.5Mb.
  • If the volume of output data is larger than specified disk media size , the report automatically divides output data into multiple files with specified volume and attaches sequential numbers to file names. (EX: KPFD0006.CSV001, KPFD0006.CSV002)
Note
Note that when a data file is saved to a disk media, you need to edit file name (extension) to take out sequential number. Sequential number is to be used as a label of disk media.
  • It is possible to save the output file to TemSe, to an application server and directly to a local PC.
  • It is possible to display detailed data of employee records and office record that are stored in the data file. By pushing "Employee detail" or "Office detail" on the application tool bar of result screen, respective data will is shown with SAP List Viewer format.
  • When there is an error record(s) caused by insufficient employee data and/or branch office data, it is possible to check such record(s). In case an error record(s) is detected, buttons labeled "Employee" and/or "Office" with error icon are displayed on the application tool bar of result screen. By pushing these buttons, corresponding error record(s) will be shown in the pop-up screen.
  • Name of Health Insurance Union specific item can be set in the selection screen.
  • A Business Add In (BAdI) is available to set (or edit) customer specificdata to Health Insurance Union specific item field (Kanji 40 characters / Alpha-numeric 80 characters) in Shoyo Payment Form data file. Data fields except Health Insurance Union specific item in Shoyo Payment Form data file are all set by the report. To set data to this Health Insurance Union specific item field, please implement BAdI provided.
    For detailed information of how to implement BAdI, please refer to the implementation guide listed below.
Payroll: Japan
-> Social Insurance
-> Submission with Data Media/Electronic Filing to Health Insurance Union
-> BAdI: Maintain Shoyo Payment Form Data File Editing Module
Note
It is technically possible to edit (change) data in the fields that are defined for internal table to creating data file via BAdI provided. If you intend to change data set by the standard, please pay special caution not to create wrong application record. For details about BAdI, please refer to the interface documents of above BAdI.

Activities

  1. As selection condition, you need to specify for which Target year and Period Shoyo Payment Form data to be created.
  2. As selection condition, you can specify social insurance modifier for target branch office (SI Mod. of Target Br. Office).
Note
Specifying social insurance modifier for target branch office has effect on selecting Shoyo Payment Form data of employees who are selected by employee selection condition in the specified period.
Note
Note that if you leave blank entry for social insurance modifier for target branch office, then all branch offices defined by parameter setting will be processed. Thus, you will be requested to make an entry for social insurance consultant's information in Output condition tab.
  1. As selection condition, change default Create date if necessary.
  2. If you create Shoyo payment form data file for more than one social insurance modifier for target branch office (SI Mod. of Target Br. Office), you need to specify the code and name (kanji) of certified social insurance consultant as output condition.
  3. As output file attributes, you need to specify FD serial number (starting number) and target media type.
  4. As file output destination, you need to specify output destination option. If you choose application server as output destination, you also need to specify File output path (on server). If you want to save output data file directly into a local PC or TemSe, then you do not need to specify File output path (on server).
Note
When you output a file to TemSe, the TemSe object has a following name.
,,HR_CHUBJ1_(FD serial number)
Note
The report stores data file(s) in the directory on an application server specified by File output path (on server). Thus, proper authorization must be set for the directory in an application server beforehand.
  1. In FD admin record tab, specify name of Health Insurance Union specific item within 5 kanji characters or 10 alpha-numeric or single byte katakana characters.
  2. Execute the report.
  3. At the result screen, a list of output file(s) is displayed.
Note
When there is an error record(s) caused by insufficient employee data and/or branch office data, buttons labeled "Employee" and/or "Office" with error icon are displayed on the application tool bar of result screen. Push these buttons, to check error record(s) and make necessary corrections. Then, re-execute the report to obtain correct data file.
  1. Save data to appropriate media.

    If you select application server as output destination and specified File output path (on server), then output file(s) were already saved in the directory in the application server you specified. Use appropriate software tool to retrieve and save output data file(s) to appropriate media.

    If you want to save output file(s) into a local PC, then select a line (a file) and push Download button on the application tool bar. The reports only propose the file name KPFD0006.CSV as a default. You do not need to change this file name if you save output data file directly into a magnetic media of a local PC.

    If you select TemSe as output destination then you can download the file with utility report List of HR TemSe Objects (RPUTSV00)or Download HR TemSe Object (RPUTSVJ0).






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This documentation is copyright by SAP AG.

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