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RPCLJNG9 - Payroll Journal --- Great Britain

RPCLJNG9 - Payroll Journal --- Great Britain

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Description

The payroll journal provides the main part of the Gross to Net (GTN) process. This process allows you to balance your payroll in two directions; from gross to net and from the last payroll run to the current payroll run.

The payroll journal is also a very powerful payroll reporting tool, for which you can create your own forms and use to report other aspects of your payroll results. For general information on the payroll journal, see the International Payroll Journal.

Requirements

  1. There must be payroll results for the payroll area and payroll period that you wish to examine.
  2. You must always run this report for one payroll area only.
  3. You must have customised your wage types with evaluation class 03. The payroll journal relies on this evaluation class to be able to pick up wage types for total payments, pension deductions and net pay deductions. For more details on this evaluation class see evaluation class 03 documentation.
  4. You must copy the following HR Forms from client 000 to your working client (using RPUFRM00):

    GJT1 and GJF1 - Header and continuation
    GJG1 and GJG2 - Gross to net overview
    GJG8 and GJG9 - Gross to net detail
    GJO1 and GJO2 - Non balancing employees
    GJI1 and GJI2 - Collector of taxes remittance
  5. Variant Maintenance

SAP highly recommends that you use the following standard report variants (SAP&BALANCE, SAP&TAXES, SAP>N_OVERVIEW and SAP>N_DETAIL):

  • You must copy the SAP variants to your name range, and modify them with the relevant payroll area. The standard variants, where a date range is valid, are delivered with the current tax year. You must annually update this date range for the relevant tax year.
  • If you want to make further modifications, you must bear in mind that the following parameters must not diverge from the setting on he SAP variants:
  • in the periodbox, the date range versus periodsetting

  • in the additional data box, the date identifier

  • in the additional databox, print retroactive runs

  • in the additional databox, only display last result

  • in the variant SAP&BALANCE only, in the additional databox, print totals pages only

Use this table for a quick overview of permitted values:

                                Variant SAP&-
box       parameter             BALANCE  TAXES OVERVIEW DETAIL
---------------------------------------------------------------
| period | date range             |  -   |  -   |  on  |  on  |
| period | payroll period         |  on  |  on  |  -   |  -   |
| ad.data| date identifier        |  -   |  -   |  3   |  3   |
| ad.data| print totals only      |  off |on/off|on/off|on/off|
| ad.data| print retroactive      |  on  |  on  |  on  |  on  |
| ad.data| only display last res. |  -   |  -   |  on  |  on  |
---------------------------------------------------------------

  1. Processing modes

There are four processing modes that correspond to the four SAP standard delivered variants.

  • The modes Non balancing employees and Collector of taxes remittance are run for one payroll period only. In this case, the report only looks at the results for the current period or any period you choose in the past.
  • The modes Gross to net overview and Gross to net detail must be run using a date range, starting on the first day of the first period in the tax year, ending on the last day of the period you are examining. The reasons for this are, that this is compatible with off-cycle processing. In these two modes, the report compares the last two sets of results on the database. If either of these sets was off-cycle, then it will be found within the date range. These two processing modes are also run with the report parameter only display last resultswitched on, so that leavers (from the company or just the payroll area), who may not have results in the current period, are included in the output.

Output

The payroll journal always gives an 'in period' view of your payroll payroll results. This means, if you run the payroll journal for the current payroll period, and it contains payments backdated to the previous period, the payments are rolled forward and shown as payments in the current period. Also, if you run the payroll for the previous period (or any period in the past) the results shown will be as they were, when they were 'A' results in that period. Any retroactive payroll runs back to that period are ignored.

The payroll journal also filters out results during the date range when employees were not in the payroll area in question. However, if there are retroactive payroll runs back to a point in time when the employee was in a different payroll area, these results are NOT filtered out. This is not possible, because a payment referring back to that time, is paid out in the results for the current results that are for the payroll area in question. In keeping with the 'in period' view described above, such a payment correctly belongs where it is paid out.

The four outputs of this report constitute the main part of the Gross to Net process. The other report in this process is the Cash breakdown list (RPCMLI00).






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