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RPCLMRU0_CE - U.S. Overpayment Recovery Report (Concurrent Employment)

PERFORM Short Reference   Fill RESBD Structure from EBP Component Structure  
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Purpose

The U.S. Overpayment Recovery report is executed for the purpose of reviewing existing claims that have been generated for employees, as well as to create employee records in the U.S. Overpayment Recovery infotype (0909) for subsequent manual processing.

The U.S. Overpayment Recovery report should be considered an additional step in payroll processing, a step that is to be executed after the payroll run has been released for corrections.

• Caution

Executing this report to obtain an overview of all employee claims, rather than to investigate specific ones, may pose significant constraints on system memory.

Integration

The U.S. Overpayment Recovery report constitutes an additional step in payroll processing and is used to determine whether excess amounts have been paid to selected employees.

If so, the report may be executed to create - upon selecting the appropriate parameters from the report selection screen - U.S. Overpayment Recovery infotype (0909) records for the employee. These records are maintained to specify the amount that should be recovered from employee earnings during subsequent payroll processing.

Once these records have been created, payroll is again run for the affected employees to ensure that recovery occurs; the U.S. Overpayment Recovery infotype (0909) records take effect, and the overpayments are recovered in the payroll run to the extent that such recovery is possible.

This report can also be used to review overpayment details, or to change the U.S. Overpayment Recovery infotype (0909) records in the context of subsequent payroll activities.

Prerequisites

Payroll is required to have been run for the personnel number(s) that are to be processed by this report.

An overpayment is required to have occurred for the selected personnel number(s).

Features

The U.S. Overpayment Recovery report displays the details of each and every wage type with amounts that were overpaid, and displays them for each and every personnel number. U.S. Overpayment Recovery infotype (0909) records, which specify the amount to be recovered at the employee level - can subsequently be created. This report is the only avenue that exists to create such records.

When the Create Infotype 0909 option is selected, corresponding infotype records are created for each and every overpayment that occurred for the personnel number during the In Period specified on the selection screen.

In the event that an off-cycle payroll run generates an overpayment, the relevant off-cycle details should be specified within the Off-Cycle Parameters selection subscreen. U.S. Overpayment Recovery infotype (0909) records are created with validity that begins on the start date of the In Period specified on the selection screen and that ends on December 31, 9999. Users may subsequently access these records via HR Master Data Maintenance and maintain the records in accordance with their requirements.

In the event that a type-B payroll run generates an overpayment, the start date will be the date specified as the off-cycle date within the Off-Cycle Parameters selection subscreen.

In the report output, the application log provides information about the creation of the U.S. Overpayment Recovery infotype (0909) records.

Selection

The following selection parameters influence the output of the report.

1. Create Infotype 0909
   
   When this checkbox is selected, U.S. Overpayment Recovery infotype (0909) records are created for each of the overpaid wage types of the personnel number. The records are created with validity that begins on the start date of the In Period specified on the selection screen. When this checkbox is not selected, U.S. Overpayment Recovery (0909) records are not created; the report only displays the list of all the overpaid wage types.
   
   Selecting this checkbox also enables four additional checkboxes to become available for selection, specifically:

• Total Forgiveness For Terminated Employees

With this checkbox selected, new U.S. Overpayment Recovery (0909) employee records will be created with the Total Forgiveness checkbox active by default in the event that the employee has been terminated.

• MatchCode W Selection

With this checkbox selected, all employees who are selected for overpayment recovery will have matchcode W recorded in their Payroll Status infotype (0003) record. Such employees will subsequently be included in payroll correction runs for overpayment recovery.

• Employee Consent Selection

With this checkbox selected, new U.S. Overpayment Recovery (0909) employee records will be created for the overpaid wage types with the Employee Consent checkbox selected by default.

• Employer Notification Sent

With this checkbox selected, new U.S. Overpayment Recovery (0909) employee records will be created for the overpaid wage types with the Employer Notification checkbox selected by default.

Standard Variants

Output

The report output summarizes the following information.

1. Personnel Number
   The personnel number for which the overpayment occurred.
2. Payroll Area
   The payroll area in which the overpayment occurred.
3. In Period
   The in-period of the payroll run in which the overpayment was detected.
4. For Period
   The for-period of the payroll run in which the overpayment actually retroactively occurred.
5. Off-cycle Payroll Payment Date
   The off-cycle date on which the overpayment occurred.
6. Check Date
   The check date of the overpaid wage type.
7. Check Date on Which Remaining Balance
   The date on which the remaining balance of the wage type was moved to wage type /582 ( Prior-Year Overpayments).
8. Payroll Identifier
   Identifies the exact off-cycle run on which the overpayment occurred.
9. Payroll Type
   Identifies the type of payroll run on which the overpayment occurred.
10. Wage Type
    Identifies the wage type for which the overpayment occurred.
11. Amount Recovered In Current Period
    Identifies the amount that has been recovered from this employee in the current period.
12. Partial Forgiven Amount
    Identifies the partially forgiven amount, if any.
13. Total Forgiveness Flag
    Indicates whether this overpayment has been totally forgiven or not.
14. Repayment from Prior Year
    Indicates whether this is an overpayment from the previous year.
15. Overpayment Balance Amount
    Indicates an overpayment amount that remains to be repaid.
16. Total Overpaid Amount
    Indicates the total remainder of the overpayment, to date.
17. Remaining Overpayment Hours
    Indicates, in hours, the remaining overpayment amount.
18. Overpaid Hours in Original Payroll Run
    Indicates, in hours, the original overpayment amount.
19. Legal Person
    Indicates the legal person.

Activities

To execute this report from within the standard U.S. Payroll menu, choose Payroll -> U.S. Overpayment Recovery.

Example

Addresses (Business Address Services)   rdisp/max_wprun_time - Maximum work process run time  
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