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RPCPAYUS_EIWO_EIA_BONUS - e-IWO Employer Initiated Actions - Lump Sum and Bonus

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Purpose

The-IWO functionality is used to process a deduction of a payment for child support from a parent’s income in accordance with the requirements of the Federal Office of Child Support Enforcement (OCSE). The employee receives some extraordinary financial compensation that is not part of the regular salary, such as bonus. The amount paid should be informed and submitted to the government.

You use this program to report lump sum/bonusof an employee in the Income Withholding Orders statement.

Transaction

HRPAYUS_EIWO_EIA_B

Integration

Prerequisites

You have made the following Customizing steps:

• Activation of Business Function HCM USA electronic Child Support Income Withholding Orders(HCM_LOC_CI_104)

• Configured the Logical File Pathand Logical File Nameby means of Configure Assignment of Physical Paths to Logical Path for e-IWO filesCustomizing activity

Note:The following Customizing activities are not mandatory and may be configured according to your business needs. For more information, you can refer to the documentation attached in each activity available in SPRO, in Customizing for Payroll USA,under Garnishments → e-IWO.

• Configuration of e-IWO Validation Action Typeby means of Define e-IWO Validation Action TypeCustomizing activity

• Configuration of e-IWO Configuration by Jurisdictionby means of Define e-IWO Configuration by Jurisdiction Customizing activity

• Configuration of e-IWO Deduction Unit Configurationby means of Define e-IWO Deduction Unit ConfigurationCustomizing activity

Features

Selection

Standard Variants

Output

• Lump Sum/ Bonus:In this case, employee receives some extraordinary financial compensation that is not part of the regular salary, such as bonus. The amount paid should be informed and submitted to the government.

To enter a lump sum / bonus payment granted to the employee, you may either choose:

• Add new entries using the Insertpush button or;

• Import file from the Import from filepushbutton option.

Note: When uploading a local file, make sure you have imported file in CSV format.

The system imports the data of the CSV file that should be separated with a field separator (comma (,)). The fields displayed in Excel format should follow an order and contain the following data:

• pernr

• employee_ssn

• jurisdiction

• case_identifier

• order_identifier

• lump_sum_payment_date

• lump_sum_payment_amount

• lump_sum_payment_type

Some of the fields mentioned above are mandatory and must be filled in:

• Personnel Number

• Social Security Number

• Jurisdiction

• IWO Case Identifier

• Pay Date

In case these mandatory fields are not filled in in the CSV file, the system ignores the row with the missing data. If an incorrect information is entered, the row can end up being ignored when importing file.

Both Personnel Numberand Social Security Numbermust be provided to the government. In case one of them is not filled in in the CSV file, the system automatically fills in the empty one.

After completing the insertion or importing file, you can then submit the Acknowledgement File. Before sending the ACK file, you can also choose to save it as a draft, then send it at a later time.

Example

12345678,123456789,NY;CASE01,ORDER01,20190101,1000,TEST

Note:If you import a CSV file with blank information, you have to place two commas in between. Example:12345678,,NY,CASE01,ORDER01,20190101,1000,TEST

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This documentation is copyright by SAP AG.

Length: 5567 Date: 20240601 Time: 053333     sap01-206 ( 77 ms )