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RPCSHSJ0 - SANTEI Form Data File for Pension Office

RPCSHSJ0 - SANTEI Form Data File for Pension Office

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Purpose

This report creates date file (CSV format) for Health Insurance and Employees Pension Insurance Santei Form that is for Pension Office. Data file can be for magnetic media (Magneto Optical disk, CD, and DVD) and electronic filing via Internet. The data is taken from the Santei Geppen Evaluation result in the database.

Prerequisites

  • There should be no employee needs Santei Adjustment.
    This report is integrated with Santei Adjustment function. If there is data of an employee who has not yet completed Santei Adjustment in the database, the system terminates the operation and displays an error message, informing you to complete the Santei Adjustment. To complete Santei Adjustment means that, there is no one to be adjusted in the Santei Adjustment Selection Report and all the employees have been released.
    This report only covers employees with Santei Geppen evaluation result in "Santei" and "Geppen Candidate" status.

Features

  • It is possible to specify for which insurance type (Health insurance & Pension or Pension only) Santei data file is to be created.
  • When you select Health insurance & Pension, employees meet any of the following criteria are included in the output:

Employees whose Health Insurance and Employee's Pension are both Santei;
Employees whose Health Insurance is Santei and Employee's Pension is not insured;
Employees whose Health Insurance is Geppen Candidate and Employee's Pension is Santei;
Employees whose Health Insurance is Santei and Employee's Pension is Geppen Candidate;
Employees whose Health Insurance is Geppen Candidate and Employee's Pension is not insured;
Employees whose Health Insurance and Employee's Pension are both Geppen Candidate;
  • When you select Pension only, employees meet any of the following criteria are included in the output:

Employees whose Employee's Pension is Santei;
Employees whose Employee's Pension is Geppen Candidate;
  • It is possible to specify more than one target branch office to which Santei Form data is to be created.
  • It is possible to create data file for magnet optical disk, CD, DVD, and electronic filing via Internet.
  • It is possible to specify the size (volume) of disk media to be used. 230Mb and 640Mb are supported for magneto optical disk (MO), and 640Mb is supported for CD and DVD.
Note
For magneto optical disk, CD, and DVD, number of data record saved in a disk is limited to 99999 records. For electronic filing, number of data record saved in a file is limited to 20000 record and the size of a file is also limited to 4.5Mb.
  • If the volume of output data is larger than specified disk media size, the report automatically divides output data into multiple files with specified volume and attaches sequential numbers to file names. (EX: SHFD0006.CSV001, SHFD0006.CSV002)
Note
Note that when a data file is saved to a disk media, you need to edit file name (extension) to take out sequential number. Sequential number is to be used as a label of disk media.
  • It is possible to save the output file to TemSe, to an application server and directly to a local PC.
  • It is possible to display detailed data of employee records and office record that are stored in the data file. By pushing "Employee detail" or "Office detail" on the application tool bar of result screen, respective data will is shown with SAP List Viewer format.
  • When there is an error record(s) caused by insufficient employee data and/or branch office data, it is possible to check such record(s). In case an error record(s) is detected, buttons labeled "Employee" and/or "Office" with error icon are displayed on the application tool bar of result screen. By pushing these buttons, corresponding error record(s) will be shown in the pop-up screen.
  • A Business Add In (BAdI) is available to set (or edit) remarks column field (Bikou-ranKanji 37 characters / Alpha-numeric 75 characters) in Santei Form data file. Data fields except remarks column field (Bikou-ran) in Santei Form data file are all set by the report. To set data to this remarks column field (Bikou-ran), please implement BAdI provided. For detailed information of how to implement BAdI, please refer to the implementation guide listed below.
Payroll: Japan
-> Social Insurance
-> Submission with Data Media/Electronic Filing to Pension Office
-> BAdI: Maintain SANTEI Form Data File Editing Module
Note
It is technically possible to edit (change) data in the fields other than remarks column field (Bikou-ran) that are defined for internal table to creating data file via BAdI provided. If you intend to change data set by the standard, please pay special caution not to create wrong application record. For details about BAdI, please refer to the interface documents of above BAdI.

Activities

  1. First, you need to specify for which Target yearand Target month Santei Form data to be created.
  2. For employee selection, you can specify employee number(s) or range of numbers.
  3. As selection conditions, you need to specify Santei Geppen rule.
  4. As selection conditions, you can specify social insurance modifier for target branch office (SI Mod. of Target Br. Office).
Note
Specifying social insurance modifier for target branch office has effect on selecting Santei Form data of employees who are selected by employee selection condition in the specified period.
Note
Note that if you leave blank entry for social insurance modifier for target branch office, then all branch offices defined by parameter setting will be processed. Thus, you will be requested to make an entry for social insurance consultant's information in Output condition tab.
  1. As selection conditions, change default Create date if necessary.
  2. As output condition, you need to specify which insurance type (Health insurance & Pension or Pension only) Geppen data file is to be created based on the actual scenario of your company.
  3. If you create Geppen data file for more than one social insurance modifier for target branch office (SI Mod. of Target Br. Office), you need to specify the code and name (kanji) of certified social insurance consultant as output condition.
  4. As output file attributes, you need to specify FD serial number (starting number) and target media type.
  5. As file output destination, you need to specify output destination option. If you choose application server as output destination, you also need to specify File output path (on server). If you want to save output data file directly into a local PC or TemSe, then you do not need to specify File output path (on server).
Note
When you output a file to TemSe, the TemSe object has a following name.
HR_CSHSJ1_(FD serial number)
Note
The report stores data file(s) in the directory on an application server specified by File output path (on server). Thus, proper authorization must be set for the directory in an application server beforehand.
  1. Execute the report.
  2. At the result screen, a list of output file(s) is displayed.
Note
When there is an error record(s) caused by insufficient employee data and/or branch office data, buttons labeled "Employee" and/or "Office" with error icon are displayed on the application tool bar of result screen. Push these buttons, to check error record(s) and make necessary corrections. Then, re-execute the report to obtain correct data file.
  1. Save data to appropriate media.

    If you select application server as output destination and specified File output path (on server), then output file(s) were already saved in the directory in the application server you specified. Use appropriate software tool to retrieve and save output data file(s) to appropriate media.

    If you want to save output file(s) into a local PC, then select a line (a file) and push Download button on the application tool bar. The reports only propose the file name SHFD0006.CSV as a default. You do not need to change this file name if you save output data file directly into a magnetic media of a local PC.

    If you select TemSe as output destination then you can download the file with utility report List of HR TemSe Objects (RPUTSV00) or Download HR TemSe Object (RPUTSVJ0).






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This documentation is copyright by SAP AG.

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