Kontakt

Ansicht
Dokumentation

RPCUA1A0_B2A - Upload and Consolidate A1 Statement

RPCUA1A0_B2A - Upload and Consolidate A1 Statement

ROGBILLS - Synchronize billing plans   SUBST_MERGE_LIST - merge external lists to one complete list with #if... logic for R3up  
This documentation is copyright by SAP AG.
SAP E-Book

Purpose

You can use this report to perform the following steps individually or at the same time:

  • Upload A1 statements that you have received from the social insurance agency into the system
  • Consolidate data of the infotype A1 Notification (Austria) (3671)


Integration

If you do not use this report to consolidate the data: Subsequently start the B2A Manager and consolidate the data of the infotype A1 Notification (Austria) (3671) in the B2A Manager directly, based on the information in table T5AA1. The B2A Manager allows you to correct errors directly should they arise.

Prerequisites

  • If you want to use a logical file, you must have made the settings in Customizing for Basis, under SAP Customizing Implementation Guide > SAP Netweaver > Application Server > System Administration > Platform-Independent File Names > Maintain File Names and File Paths Across all Clients.
Modify the entries HR_AT_PDF_A1_IN (Directory (To Be Uploaded)) and HR_AT_PDF_A1_OUT (Archive Directory), or create separate entries for both directories. Use the data format DIR and leave the field for the physical file name empty.
  • You have saved the A1 statements as PDFs either locally or under a logical file name.

Features

When you upload an A1 statement as a PDF file, this report first checks the file name and extracts the employer account number and the SI number from this. Then, the report uploads the PDF file to KPro (Knowledge Provider) and returns the KPro link. The report subsequently creates an entry in the B2A Manager and stores the information on the A1 statement in table T5AA1.

During consolidation, the corresponding B2A process is started in the background, and the following changes and operations take place for the existing record in the infotype A1 Notification (Austria) (3671):

  • Enter information about statement A1 as a KPro link in the field PDF File ID
  • In accordance with the notification strategy in infotype 3671, employees may be notified.
  • Update status of notification

If errors occur, the report writes these to a log.

Selection

Processing steps:

  • Upload Files Only
    With this option, you only upload A1 statements into the SAP system without then consolidating them.
  • Upload and Consolidate
    With this option, you upload A1 statements into the SAP system and consolidate the data in infotype 3671 immediately after.
  • Consolidate Only
    With this option, you choose an existing process in the B2A Manager to consolidate infotype 3671 based on the A1 statements already uploaded.

Options for Uploading File(s):

You can only change this group box if you have chosen the radio button Upload Files Only or Upload and Consolidate.

  • File from PC
Choose this radio button if you have saved an A1 statement locally to the PC. Specify the name of the file in the Name of File (PC) input field.
  • All Files from Directory
Choose this radio button if you have saved more than one A1 statement under a logical file path. Enter the logical path under Directory (To Be Uploaded). In the standard system, this is the value HR_AT_PDF_A1_IN.
Note that this directory may only contain PDF files with A1 statements. All files must conform to the current naming convention, for example, ES_BKNR_SVNR_xyz.PDF
  • BKNR: (max. 9-digit) contribution account number of ER at SI agency

  • SVNR: 10-digit social insurance number of EE

  • xyz: this is a (check) digit assigned by the insurance institution

After the successful upload, all files are removed from the directory HR_AT_PDF_A1_IN.
  • Move Files to Archive Directory
This checkbox is active only if you have chosen All Files from Directory. When you select this option, files are moved to a specific archive directory once they have been uploaded successfully. Specify the logical path in the Archive Directory input field. In the standard system, this is the value HR_AT_PDF_A1_OUT.
This archive option is particularly useful when you are uploading files from the application server. It enables the program to upload a larger volume of files in the background: Files that have already been uploaded are differentiated from files that have not yet been processed by being stored in different directories.

Options for Consolidation:

You can only maintain this group box if you have chosen the radio button Consolidate Only. Here, you can use the following criteria to restrict the PDF files to be processed:

  • Date Created
    Period of creation, meaning when the PDF files were uploaded
  • Time of Creation
    Time of creation, meaning when the PDF files were uploaded
  • User Name
ID of the user who uploaded the PDF files.
  • Process Data ID
Explicit specification of entries in the B2A Manager. You can use the input help (F4) to request a list of possible entries.

Standard Variants

Output

After execution, the report issues a log of the steps performed by the system. The log output (PAL) comprises two parts: An area with nodes that can be selected on the left-hand side, and an area with an ALV list on the right-hand side. The following nodes can be displayed:

  • The ALV list for the Files Uploaded node displays the data for all files uploaded.
  • The ALV list for the Update to Infotype 3671 node displays the consolidation information.
  • An additional node, General Messages, is only displayed if errors occurred during processing.

The B2A Manager pushbutton allows you to navigate to the B2A Manager.

Activities

To access this report, from the SAP Easy Access screen, choose Human Resources -> Payroll -> Europe -> Austria ->Follow-Up Activities -> Period-Independent -> Reporting -> Statement A1 -> Upload and Consolidate Statement A1.

Using the Report in a Background Job

You can schedule the report RPCUA1A0_B2A as a background job. This allows you to upload all PDF files contained in a specific directory at once, and, if required, consolidate them at the same time.

You only need to check the log output in this case. You need to process files for which errors occurred manually in the B2A Manager.

Further Processing (Consolidation) with the B2A Manager

If you only used the report to upload files, or if errors occurred during the consolidation, you can then use the B2A Manager to consolidate the data in the infotype A1 Notification (Austria) (3671). Proceed as follows:

  1. Start the B2A Manager.
    In the log display, choose B2A Manager.
  2. Under Selection: Austria, enter the values Area= ELDA and Document Category=A1, and confirm the entries.
    The table with the open processes shows a row for each PDF file imported. The column Description of Data Record contains the name of the imported file for reference.
  3. To consolidate the infotype A1 Notification (Austria) (3671) on the basis of the imported file, select the entry with the status New/Upload File, and choose Execute.
  • If the system was able to consolidate the data without errors, it automatically changes the status in the B2A Manager to OK/Processed Successfully. The process is then documented in the B2A Manager.

  • If errors occurred, these are displayed in the log.

  1. A possible error is that the system is unable to uniquely assign the employer account number and SI number contained in the file name to a personnel number. In this case, the system changes the status in the B2A Manager to Error - Process Again/Manual Search IT3671. In this case, proceed as follows:
    1. Select the entry with the status Error - Process Again/Manual Search IT3671, and choose Execute again.
    2. Find the matching personnel number and the corresponding record.
    3. Select the checkbox for the relevant record, and save.
    4. Go back to the previous screen to complete the consolidation process.
      In a log view, you can display the consolidation results.
  2. If no personnel number was found, the status in the B2A Manager is set to Error/Personnel No. Not Found.
  3. Another possible error is that the notification of the employee was not completed successfully as per the notification strategy in infotype 3671. You can then use the log to check and correct this. After this, select the entry with the status Error - Process Again/Renewed Notification, and choose Execute again.

Example






General Data in Customer Master   PERFORM Short Reference  
This documentation is copyright by SAP AG.

Length: 11480 Date: 20240520 Time: 111300     sap01-206 ( 160 ms )